Kingston, On Accounting administrator Jobs – 3 Openings This Week

Accounting Administrator
MetalCraft Marine Incorporated —Kingston, ON
- $55,000–$80,000 a year
- Full-time
- Microsoft Excel
- English
- Microsoft Office
- Profit sharing
- Disability insurance
Quick apply
Office Administrator / Operations Coordinator
Clear Results —Kingston, ON
- $23–$25 an hour
- Part-time
- Google Suite
- Microsoft Office
- Administrative experience
Quick apply

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Accounting Administrator

MetalCraft Marine Incorporated
Kingston, ON

Quick apply

Job details

Permanent | Full-time
$55,000–$80,000 a year

Qualifications

Accounts receivable
Sage
Microsoft Excel
Financial reporting
Post-secondary education
Filing
ADP
General ledger maintenance
English
DEC
Microsoft Office
Finance
Invoice payment processing
Accounting
QuickBooks
Organizational skills
Accounts receivable processing
Payroll software
Associate's degree
Leadership
Accounting
Bank reconciliation
Payroll processing

Full job description

Responsible for managing the company’s accounts payable and (back up) payroll functions while maintaining accurate records and ensuring timely payment processing. This is a critical role that supports the smooth functioning of our financial operations.

DUTIES & RESPONSIBILITIES

Accounts Payable:

Process, verify, and record vendor invoices accurately and in a timely manner.
Prepare and process cheque runs and electronic payments for approved invoices.
Reconcile vendor statements and resolve discrepancies as required.
Process accounts receivable transactions and maintain accurate supporting documentation.
Maintain and reconcile general ledger accounts.
Prepare and process journal entries accurately and on a timely basis.
Reconcile bank statements and other account balances.
Assist with month-end, quarter-end, and year-end closing activities.
Monitor cash flow and assist with budget tracking.
Prepare financial reports, schedules, and supporting documentation.
Review financial transactions for accuracy, completeness, and compliance with company policies and accounting standards.
Analyze financial information and investigate discrepancies or variances.
Assist with the development and improvement of accounting procedures and internal controls.
Maintain organized and accurate accounting records and files.

Payroll:

Process bi-weekly Canadian and weekly U.S. payrolls accurately and on schedule.
Review employee timecards and ensure accurate processing of wages, deductions, benefits, and other payroll adjustments.
Calculate and process payroll taxes, benefits, and other required deductions and remittances.
Maintain accurate employee payroll records, including new hires, terminations, compensation changes, and other updates.
Prepare payroll reports and supporting documentation for management, government agencies, and benefit providers.
Ensure payroll processing and reporting comply with applicable legislation and regulatory requirements.
Respond to employee inquiries regarding payroll and benefits.
Support payroll-related accounting entries and reconciliations as required.
General Accounting & Administrative Support
Assist with internal and external audits by gathering and providing requested documentation.
Collaborate with internal departments to resolve accounting and financial issues.
Maintain confidentiality of sensitive financial and employee information.
Ensure accounting and payroll records are complete, accurate, and readily accessible.
Perform other accounting-related duties as required.
QUALIFICATIONS
Post-secondary education in Accounting, Finance, or related field preferred.
PCP (Payroll Compliance Professional) designation a definite asset
Minimum of 5+ years of experience in accounts payable (Canada AND U.S) payroll, or a related role. Experience with accounting and Payroll software (e.g., QuickBooks, Sage, ADP or similar).
Strong knowledge of payroll processing, accounts payable functions, and Canadian payroll regulations. Solid understanding of basic accounting principles and practices. Proficient in MS Office, especially Excel.
Self starter - able to work without supervision
Leadership experience a definite asset
Excellent attention to detail and organizational skills. Strong problem-solving abilities and ability to work under deadlines. Ability to maintain confidentiality and handle sensitive financial information.

If you are ready to bring your accounting expertise to a rewarding new opportunity and make a meaningful contribution to a growing organization, we would welcome the opportunity to hear from you.

Pay: $55,000.00-$80,000.00 per year

Benefits:

Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Profit sharing
RRSP match

Ability to commute/relocate:

Kingston, ON: reliably commute or plan to relocate before starting work (required)

Education:

DCS / DEC (required)

Experience:

Accounting: 5 years (required)

Language:

English (required)

Location:

Kingston, ON (preferred)

Work Location: In person

Quick apply

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