Kingston, On Administrative officers Jobs – 5 Openings This Week

Administrative Services Officer
RMC Alumni Association Inc. —Kingston, ON
- From $50,000 a year
- Overtime
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Disability insurance
- Dental care
Quick apply
9d
Administrative Assistant to the AVP (Finance and Administration)
Queen's University —Kingston, ON
- Monday to Friday
- Microsoft Powerpoint
- Microsoft Excel
- Finance
13d
Postes administratifs variés - Inventaire
Gendarmerie royale du Canada —Kingston, ON
- $74,180 a year
- Full-time
- Hybrid work
- Microsoft Excel
- High school diploma or GED
- Supervising experience
Manager, Financial Strategy
City of Kingston —Kingston, ON
- Full-time
- Finance
- Analysis skills
- Bachelor's
Quick apply
7d

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Accounting Manager (1 Year Contract)
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Administrative Services Officer

RMC Alumni Association Inc.
Kingston, ON

Quick apply

Job details

Full-time
From $50,000 a year
9 days ago

Qualifications

Microsoft Powerpoint
Bilingual
Microsoft Word
French
Microsoft Excel
Microsoft Access
Microsoft Outlook
Writing skills
Event planning
Post-secondary education
Filing
Process improvement
English
Microsoft Office
Databases
Administrative experience
Records management
SharePoint
Computer skills
Microsoft Project
Business
Communication skills

Full job description

Job Summary

The Administrative Services Officer reports directly to the Chief Executive Officer (CEO) and provides administrative and operational support to the RMCAA staff team, Board of Directors, committees, and volunteers.

The Administrative Services Officer plays a key role in ensuring the smooth and efficient operation of the Association by providing administrative, governance, records management, and logistical support. The position assists with a broad range of activities and projects in support of the Association's mission and priorities.

This position is primarily remote but requires on site work for special events and requires occasional hours outside the usual 8am-4pm work schedule for some special events.

Responsibilities

Manage and maintain accurate records, databases, and filing systems to ensure easy retrieval of information
Prepare reports, presentations, and correspondence using Microsoft Word, PowerPoint, Excel, SharePoint and our donor software Donor Perfect
Coordinate meetings, travel, schedule appointments, and handle correspondence to support organizational activities
Provide administrative and logistical support for Board of Directors meetings, Annual General Meetings, committee meetings, and other governance activities.
Facilitate communication across departments through effective written and verbal communication skills
Provide administrative assistance, planning assistance and direct support for in-person events

Required Qualifications

Postsecondary education in office administration, business administration, or a related field, or an equivalent combination of education and experience
Demonstrated administrative support experience
Experience coordinating meetings, records, projects, or events
Experience working with databases and business software applications

Required Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint; experience with Microsoft Access and Microsoft Project is a plus
Excellent written and verbal communication skills (bilingual preferred)
Ability to adapt quickly to new software or organizational changes; computer literacy is essential
Effective organization skills with the ability to manage multiple priorities efficiently
Analytical thinking with attention to detail for record accuracy and process improvement

Preferred Qualifications

Experience working in a not-for-profit, charitable, alumni, educational, or membership-based organization
Familiarity with military, alumni, or post-secondary education environments
Bilingualism in English and French

Pay: From $50,000.00 per year

Benefits:

Dental care
Disability insurance
Extended health care
Life insurance
RRSP match
Vision care

Application question(s):

Do you have at least 3 years of administrative experience or have you recently completed a diploma or degree in a relevant field in combination with experience?
This position requires a clean criminal record check, are you able to meet those requirements?
This position will require occasional paid overtime outside of the regular 8am - 4pm workday. Specifically our September reunion weekend and occasional board meetings, plenty of notice will be given ahead of time. Are you willing to work outside of the usual hours occasionally?

Language:

French (preferred)

Location:

Kingston, ON K7K 5G8 (required)

Work Location: Hybrid remote in Kingston, ON K7K 5G8

Quick apply

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administrative officers jobs in kingston, on

Administrative Services Officer

Administrative Assistant to the AVP (Finance and Administration)

Postes administratifs variés - Inventaire

Manager, Financial Strategy

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