Kingston, On Administrative specialist Jobs – 22 Openings This Week

Talent Acquisition Specialist, Kingston
Voyago —Kingston, ON
- $52,000–$57,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick apply
Clinical Manager, Attawapiskat, ON
Weeneebayko Area Health Authority —Ontario
- From $51.98 an hour
- Full-time
- Nursing
- BLS Certification
- Master's degree
- Dental care
- Employee assistance program
Quick apply
Tenant Relations & Administration Specialist
Axon Property Management —Kingston, ON
- $43,000–$47,000 a year
- Full-time
- Customer service
- Microsoft Office
- High school diploma or GED
- Disability insurance
- Dental care
Quick apply
8d
Clinical Manager, Fort Albany, ON
Weeneebayko Area Health Authority —Ontario
- From $61.55 an hour
- Full-time
- Nursing
- BLS Certification
- Master's degree
- Dental care
- Employee assistance program
Quick apply
Registered Practical Nurse (RPN) or Registered Nurse (RN)
Medical Tree Clinic —Kingston, ON
- $22–$28 an hour
- Part-time
- EMR systems
- Nursing
- COVID-19 protective measures
Quick apply
Group Accounting Specialist
THE EMPIRE LIFE INS. CO —Kingston, ON
- $50,880–$75,260 a year
- Full-time
- Hybrid work
- Bilingual
- Microsoft Excel
- English
- Dental care
- Life insurance
Quick apply
Operations Manager
Sensity —Kingston, ON
- $65,000–$75,000 a year
- Full-time
- English
- Travel
- Organizational skills
Quick apply
Product Specialist
Idorsia Pharmaceuticals Ltd. —Kingston, ON
- CRM software
- Sales
- Master's degree
Accessibility and Wayfinding Coordinator
Queen's University —Kingston, ON
- $62,142–$75,772 a year
- Monday to Friday
- Administrative experience
- Bachelor's
6d
Behavioural Science Tech PT 50% - MHS (103346)
Kingston Health Sciences Centre —Kingston, ON
- $33.23–$36.49 an hour
- Temporary
- CPR Certification
- Heavy lifting
- Microsoft Office
Permanent Casual Treatment Counsellor – OP-26-45
Ongwanada Resource Centre —Kingston, ON
- $32.12–$33.16 an hour
- CPR Certification
- Bachelor's
- First Aid Certification
Retention Administrator
John Howard Society of Kingston —Kingston, ON
- $43,624 a year
- Contract
- Microsoft Office
- Databases
Quick apply
14h
Sales Account Specialist (Inside Sales) NARS
Universal Rail Systems —Canada
- Full-time
- Sales
- Customer service
- High school diploma or GED
Quick apply
1d
FOREMAN (Retail/Restaurant Remodel Construction)
Davaco ULC —Canada
- Travel
- Restaurant
- Communication skills
Quick apply

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Clinical Manager, Attawapiskat, ON
Weeneebayko Area Health Authority —Ontario
Communicate key information with community members/leaders and collaborate on community health priorities. Manage daily patient and administrative workflows,…
From $51.98 an hour
Quick apply
Medical Laboratory Technologist
Trillium College —Kingston, ON
Trillium College is seeking a dynamic, experienced professional to join our team as an *Instructor in our newly accredited (with condition) Medical Lab…
$28–$34 an hour
Quick apply

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Clinical Manager, Attawapiskat, ON
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administrative specialist jobs near kingston, on

Talent Acquisition Specialist, Kingston

Voyago -
Kingston, ON

Quick apply

Job details

Full-time
$52,000–$57,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
ATS
Post-secondary education
ADP
Microsoft Office
Databases
Human resources
Recruiting
Communication skills
Time management

Full job description

Drive the Launch. Hire at Scale. Make a Difference.

Are you energized by fast-paced start-up environments and high-volume hiring? Are you ready to bring your recruitment expertise — along with Voyago’s Student Transportation know-how into a new region? Voyago, Transdev Ontario is seeking a Talent Acquisition Specialist to lead the hiring efforts for a brand-new Student Transportation division in Kingston, Ontario.

This role is an incredible opportunity for a results-driven recruiter or experienced hiring professional who thrives in a start-up environment, enjoys building processes from the ground up, and wants to make a tangible impact on a new team and community.

Your Role:

Reporting directly to the Talent Acquisition Manager, you will be the driving force behind staffing a successful start-up for the new school year. You will partner with leadership to understand recruitment needs, define job requirements, and ensure alignment with company policies and current legislation. You will own the full recruitment cycle, from posting job ads and sourcing candidates to securing top talent and tracking progress in our Applicant Tracking System.

This is not a remote opportunity, candidate must commit to working onsite in our Kingston location, with hybrid options possible after six months of proven success.

Salary range is $53,000 to $58,000

Primary Responsibilities

Post all job opportunities and drive high-volume recruitment to ensure all positions are filled efficiently.
Interview candidates, maintain accurate databases, and provide timely follow-up.
Track and report recruitment metrics and progress regularly, providing analytical insights to support leadership and cross-functional teams.
Collaborate with marketing to develop and execute innovative social media and advertising strategies to attract candidates.
Contribute to a positive new hire experience by staying connected throughout onboarding and beyond.
Gather, audit, and manage all required documentation during hiring and onboarding.
Work closely with Operations, Training, and other teams to coordinate a smooth, start-up-specific recruitment and onboarding process.
Build local community connections and partnerships to support recruitment efforts.
Identify opportunities to streamline administrative tasks, improve processes, and enhance recruitment outcomes.
Be proactive in recommending and implementing creative approaches to attract talent for a new division launch.

Requirements

Your Profile:

You have post-secondary education in Human Resources, Recruitment or equivalent work experience hiring in a transportation industry
You have strong verbal and written communication skills
You posses a goal-oriented attitude
You enjoy working in a fast-paced environment
You have the ability to handle multiple assignments at the same time
You are able to work independently with minimal direction
You posses enhanced organizational and time management skills
You bring your familiarity with HR databases, Applicant Tracking Systems (ATS)
Your ADP software experience would be an asset
You have very strong Microsoft Office Experience (Word, Excel, PowerPoint)
You have experience with full-cycle recruitment (posting, screening, interviewing, job offer, onboarding)
You have the ability to source candidates via multiple channels (grassroot recruitment, social media, etc)
You are creative in your approach to promoting job opportunities
You are able to travel as required throughout the Southwestern & Central Ontario regions as required
You have sound knowledge of Kingston and Central Ontario regions
You have a clean drivers abstract and posses a minimum full G licence
You posses a clear criminal record search
You have the ability to build community connections in the region
Your past experience with mass hiring in a short time frame, especially during a new start up would be a valuable asset
You are available to work on-site in Kingston as this is not a remote position

Benefits

The Perks

We offer comprehensive benefits packages for full time employees with an Employee and Family Assistance Program, a great company perks program and an Employee Referral Bonus for all staff
We are an Award Winning company
As a subsidiary of Transdev, we provide opportunities for a rewarding career with a growing, global transportation provider
We focus on innovation and sustainable environmental initiatives
We support the development, work-life balance and well-being of our employees
We build a supportive corporate culture that encourages diversity and enables our people to flourish.
We enable our employees to have a positive social impact by deploying sustainable mobility solutions.
We offer our employees opportunities to build their own experience within a local, global Subsidiary of Global Transportation Provider (Transdev)

Does this sound like you? Apply online today!

Voyago is committed to provide accommodation for individuals with disabilities throughout the recruitment process. Accommodations are available upon request of the internal or external applicant. If you require an accommodation due to a disability for an interview, please notify Human Resources directly to make appropriate arrangements when contacted for an interview.

Voyago Transdev’s Applicant Tracking System uses AI-assisted tools during the initial application and early screening stage.

We thank all applicants however only those under consideration will be contacted.

Quick apply

Refine Your Search

administrative specialist jobs in kingston, on

Talent Acquisition Specialist, Kingston

Clinical Manager, Attawapiskat, ON

Tenant Relations & Administration Specialist

Clinical Manager, Fort Albany, ON

Registered Practical Nurse (RPN) or Registered Nurse (RN)

Group Accounting Specialist

Operations Manager

Product Specialist

Accessibility and Wayfinding Coordinator

Behavioural Science Tech PT 50% - MHS (103346)

Permanent Casual Treatment Counsellor – OP-26-45

Retention Administrator

Sales Account Specialist (Inside Sales) NARS

FOREMAN (Retail/Restaurant Remodel Construction)

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