Kingston, On Administrator Jobs – 35 Openings This Week

Property Administrator
Confidential —Kingston, ON
- $20–$25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Office Administrator/Bookkeeper
Confidential —Kingston, ON
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick apply
Service Administrator
T4 Power —Kingston, ON
- $50,000–$60,000 a year
- Full-time
- Customer service
- High school diploma or GED
- Computer skills
Quick apply
Executive Director (Administrator) (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $100,000–$135,000 a year
- Full-time
- Communication skills
- Dental care
Quick apply
Operations Administrator
Homestead Land Holdings Limited —Kingston, ON
- $54,000–$60,000 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Accounts Receivable/Office Administrator
Environmental 360 Solutions —Kingston, ON
- $50,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- High school diploma or GED
- Profit sharing
- Disability insurance
Quick apply
2d
Dental Administrator
Pearl Dental Care Kingston —Kingston, ON
- $20–$30 an hour
- Full-time
- Medical office experience
- EMR systems
- In-person
- Dental care
- Flexible schedule
Quick apply
1d
Corporate Client Service Representative
Medavie —Ontario
- $61,221–$68,873 a year
- Full-time
- Bilingual
- Salesforce
- English
- Dental care
Office Administrator
Dillon Consulting Limited —Kingston, ON
- $57,858–$68,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Customer service
- Employee assistance program
- Flexible schedule
Warranty administrator
Terapro Construction —Kingston, ON
- $55,000–$65,000 a year
- Full-time
- Hybrid work
- Bilingual
- English
- High school diploma or GED
- Disability insurance
- Employee assistance program
Quick apply
Office Administrator
Anchor Windows and Doors —Kingston, ON
- From $18 an hour
- Full-time
- English
- Administrative experience
- High school diploma or GED
Quick apply
10d
Office Administrator
Guernsey Plumbing —Glenburnie, ON
- $25–$30 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
Modern OT Clinic Administrator - Referral Coordinator
Lifemark Health Group —Kingston, ON
- $50,000–$63,000 a year
- Full-time
- Bilingual
- English
- Microsoft Office
- Employee assistance program
Quick apply
14d
Office Administrator / Operations Support
West Consulting —Glenburnie, ON
- $17.20–$24.00 an hour
- Full-time
- Hybrid work
- Administrative experience
- High school diploma or GED
- QuickBooks
Quick apply
1d
Seasonal Office Administrator
Greenshield Pest Control Inc —Kingston, ON
- $20–$25 an hour
- Part-time
- Microsoft Word
- Google Suite
- Microsoft Excel
Quick apply
6d
Leasing Administrator (contract)
Homestead Land Holdings Limited —Kingston, ON
- $45,000–$47,000 a year
- Monday to Friday
- Microsoft Office
- Bachelor's
- Computer skills
- Dental care
- Life insurance
Quick apply
Dental Receptionist
McCabe Family Dentistry —Kingston, ON
- $25–$28 an hour
- Full-time
- Administrative experience
- Data entry
- Organizational skills
- Dental care
Quick apply
13d
Client Services & Administrative Assistant (Kingston Location)
Upper Level Doors Inc. —Kingston, ON
- $20–$23 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
7d
Administrator
BELFOR CANADA INC. —Kingston, ON
- $50,000 a year
- Full-time
- Google Suite
- Customer service
- Microsoft Office
- Dental care
- Employee assistance program
Quick apply
Site Administrator
MetCap Living Management Inc —Kingston, ON
- $50,000 a year
- Full-time
- Microsoft Excel
- Customer service
- English
Quick apply

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Property Administrator

Confidential
Kingston, ON

Quick apply

Job details

Permanent | Full-time
$20–$25 an hour

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Yardi
Post-secondary education
Microsoft Office
Business
Communication skills
Property management
Driving Licence

Full job description

About Us

We are a privately held organization headquartered in Kingston, Ontario, with a diverse portfolio spanning residential and commercial real estate development, property management, and luxury hospitality. Our properties reflect a commitment to quality, design, and the guest and resident experience. We are a tight, entrepreneurial team that moves quickly and takes pride in the calibre of work we put into the world.

The Opportunity

We are looking for a sharp, organized Property Administrator to support the day-to-day operations of our growing property portfolio. Working out of our Kingston office, you will be the administrative engine behind our residential and commercial properties — keeping records clean in Yardi, supporting rent and lease processes, responding to tenant inquiries with professionalism, and coordinating with our Building Managers and on-site teams.

This is a role for someone who likes order, takes pride in accuracy, and is curious about how technology — including modern AI tools — can make administrative work faster and better. You don’t need to be a power user on day one, but you should be comfortable using tools like Microsoft Copilot, ChatGPT, or Claude to draft correspondence, summarize documents, and streamline routine tasks, and excited to grow that skill set as the group continues to modernize.

Key Responsibilities

Rent Collection & Arrears Management

Oversee rent collection and arrears across assigned properties. Prepare and distribute rent notices, record payments in Yardi, and serve legal notices related to non-payment under the Residential Tenancies Act (RTA).

Yardi Database Administration

Maintain accurate and current tenant and property records within the Yardi Voyager system. Ensure data integrity across move-ins, move-outs, transfers, and lease changes.

Annual Rent Review

Coordinate the annual rent review process by issuing, receiving, and processing documentation to ensure timely and precise rent updates in line with applicable legislation and company policy.

Lease Administration

Handle tenant onboarding including move-in coordination, complete lease documentation, ensure compliance with legal and company policies, and input lease data accurately into Yardi.

Tenant Relations & Customer Service

Respond promptly and professionally to tenant inquiries, maintaining high levels of tenant satisfaction and fostering a positive living environment. Support community management activities including facility room bookings and community programming.

Tenant File Management

Manage administrative tasks such as parking registrations, transfer applications, mailouts, and file maintenance, ensuring tenant records are organized, complete, and easy to retrieve.

Software, Systems & AI-Assisted Workflow

Use Yardi and other internal systems to manage property data, generate reports, and support operational tasks. Apply AI tools (e.g., Microsoft Copilot, ChatGPT, Claude) where appropriate to draft tenant correspondence, summarize documentation, organize information, and reduce administrative time on routine work — always with sound judgment around accuracy, privacy, and confidentiality.

Reporting

Prepare and submit daily, weekly, and monthly reports for management review, including arrears, occupancy, and operational updates.

Coordination & General Administrative Support

Liaise with cleaning and maintenance staff and coordinate with Building Managers on site-level needs. Perform other duties consistent with the role, as assigned by the Property Manager or General Manager.

Who You Are

Organized. You keep records clean, follow processes consistently, and notice when something doesn’t add up.
Service-minded. You communicate with tenants professionally and warmly, even when the conversation is difficult.
Curious about AI. You have used AI tools personally or at work — or you are genuinely interested in learning how they can make your work better. You see them as a way to do more, not a threat.
Self-directed. You manage your own workload, prioritize sensibly, and follow through without close oversight.
Detail-oriented. Your files are accurate, your data entry is reliable, and your work holds up under review.
Collaborative. You work well alongside Building Managers, Property Managers, and on-site teams — and you ask when you’re unsure.
Discreet. You handle confidential tenant and company information with appropriate care.

Qualifications

Post-secondary education in Business Administration or a related field preferred.
3–5 years of experience in property management is an asset.
Proficient in Microsoft Office (Excel, Word, Outlook).
Experience with Yardi Voyager or similar property management software is preferred.
Working familiarity with AI tools (e.g., Microsoft Copilot, ChatGPT, Claude) — or a clear willingness to learn and apply them on the job.
Working knowledge of the Residential Tenancies Act (RTA) is an asset.
Strong organizational, communication, and problem-solving skills.
Detail-oriented with a high degree of accuracy.
Ability to manage multiple priorities and work both independently and collaboratively.

Reporting & Working Environment

This role reports to the Property Manager and General Manager. The position is based in our Kingston office, supporting properties across our portfolio. Occasional site visits to our residential and commercial properties may be required.

Pay: $20.00-$25.00 per hour

Benefits:

Company events
On-site gym
On-site parking

Application question(s):

Do you have a valid driver's license?
Do you have a personal vehicle?
What is your preferred wage for this position?
Are you familiar with the Residential Tenancies Act (RTA)?

Experience:

Property management: 4 years (required)
Yardi Voyager or similar property management software : 2 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrator jobs in kingston, on

Property Administrator

Office Administrator/Bookkeeper

Service Administrator

Executive Director (Administrator) (Orillia)

Operations Administrator

Accounts Receivable/Office Administrator

Dental Administrator

Corporate Client Service Representative

Office Administrator

Warranty administrator

Office Administrator

Office Administrator

Modern OT Clinic Administrator - Referral Coordinator

Office Administrator / Operations Support

Seasonal Office Administrator

Leasing Administrator (contract)

Dental Receptionist

Client Services & Administrative Assistant (Kingston Location)

Administrator

Site Administrator

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