Competition Number: J0526-0883
Position Title: Admission Coordinator
Position Number (Final): 00503769
Vacancy Type: Existing Position
Employee Group: Support Staff - USW Local 2010
Job Category: Academic Support and Student Services
Department or Area: Vice-Provost Global Engagement
Location: Kingston, Ontario, Canada (On-site)
Salary: $62,142.00 - $75,772.00/Year
Grade: 07
Hours per Week: 35
Job Type: Term
Length of term: 12 months
Shift: 7 Monday - Friday
Number Of Positions: 1
Date Posted: July 14, 2026
Closing Date: July 26, 2026
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
Come work with us!
At Queen's, we are committed to helping people achieve their best. Whether you are beginning your career at Queen's or seeking your next opportunity, we are here to support you. Visit our Applicant Resources for guidance on applying, showcasing your skills and experience, and preparing for interviews.
Disclaimer: As part of the application process at Queen's University, our recruitment system uses Artificial Intelligence (AI), as defined under the Ontario Employment Standards Act, to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.
A Brief Overview
This position evaluates admission and scholarship applications for prospective students and makes admission decisions and recommendations. This position provides advice and guidance to applicants, schools, students, and families on admission qualifications, policies, program details, and financial assistance programs. This position identifies target markets for enrollment objectives and liaises with alumni network to encourage student recruitment. This position prepares statistical reports and interprets the results of recruiting trends, opportunities or potential issues.
The schedule for this position requires the incumbent to work variable hours on a regular basis, including evenings and weekends. In addition, travel is an inherent part of the position. This position is subject to the Averaging and Travel Time Credit provisions of the USW Local 2010 Collective Agreement.
The schedule for this position requires the incumbent to work frequent early mornings, evenings and weekends, according to program or area needs.
What you will do
- Evaluates admission and scholarship applications for prospective students and makes admission decisions and recommendations.
- Provides advice and guidance to applicants, schools, students, and families on admission qualifications, policies, program details, and financial assistance programs.
- Identifies target markets for enrollment objectives and liaises with alumni network to encourage student recruitment.
- Participates in information sessions and student interviews in a variety of locales.
- Prepares targeted communications and presentations to support student recruitment and enrollment.
- Prepares statistical reports and interprets the results of recruiting trends, opportunities or potential issues.
- Other duties as required in support of the department and/or unit.
Required Education
- Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.
Required Experience
- More than 2 years and up to and including 3 years of experience.
- Working knowledge of language(s) other than English considered an asset.
Required Licenses and Certifications
- G Driver's Licence required.
- Vulnerable Sector Screening required.
- Valid Passport with no travel restrictions is required.
Consideration may be given to an equivalent combination of education and experience.
Job Knowledge and Requirements
- Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
Provide consultation and advice on non-straightforward and/or complex issues.
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- Interaction with others typically requires interpersonal skills and the ability to understand and influence.
Adapt messages to meet the needs of the intended audience.
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- Build relationships, trust and credibility.
- Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.
- Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.
- Participate in project team meetings and develop individual project plans.
- Lead procedural or technological change within a unit.
- Identify new problems and seek information and input to fully understand the cause of problems.
- Identify opportunities to improve the effectiveness and efficiency of work processes.
- Draw logical conclusions and provides opinions and recommendations.
- Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.
- Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.
The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.
The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [email protected].
