kingston on application administrator Jobs – 20 Openings This Week

Property Administrator
Confidential —Kingston, ON
- $20–$25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
8d
Accounts Receivable Administrator - Vaughan ON
Combined Metal Industries —Ontario
- $50,000–$65,000 a year
- Full-time
- Microsoft Excel
- Customer service
- English
Quick apply
14d
Human Resources Administrator
Cancoil Thermal Corporation —Kingston, ON
- $25.48 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Forklift
Quick apply
2d
Information Support Officer - KCACC (103466)
Kingston Health Sciences Centre —Kingston, ON
- $97,794.84–$117,353.93 a year
- Full-time
- CPR Certification
- Microsoft Excel
- Microsoft Access
10d
Security Control Administrator
Ministry of Health —Kingston, ON
- $26.92–$31.31 an hour
- Temporary
- Bilingual
- Customer service
- English
8d
Clin Device Integration Admin -Clin Info (103539)
Kingston Health Sciences Centre —Kingston, ON
- $47.35–$52.48 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Program Coordinator
Queen's University —Kingston, ON
- $61,249–$74,695 a year
- 8 hour shift
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
6d
Academic Compensation Specialist
Queen's University —Kingston, ON
- $78,796–$97,774 a year
- Monday to Friday
- Hybrid work
- Word processing
- Writing skills
- Research
7d
Senior Director, Internal Communications
Queen's University —Kingston, ON
- $122,000–$167,000 a year
- Monday to Friday
- Hybrid work
- Marketing
- Public speaking
- Master's degree
Director of Research Operations
Queen's University —Kingston, ON
- Doctoral degree
- Research
- Master's degree
Area Manager, Facilities Operations
Queen's University —Kingston, ON
- Rotating shift
- Management
- PMP
- Engineering
Engineering Technologist
Utilities Kingston —Kingston, ON
- Full-time
- AutoCAD
- Civil engineering
- PMP
1d
Senior Bridge Engineer
Egis Group —Kingston, ON
- $120,000–$160,000 a year
- Full-time
- Hybrid work
- Engineering
- Master's degree
- Bachelor's
Quick apply
2d

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Medical Office Administrator / Receptionist
Southlake Academic Family Health Team (we are not the hospital) —Newmarket, ON
Performing general administrative tasks such as data entry, filing, and mail handling. Managing incoming and outgoing faxes, scanning documents, and maintaining…
Quick apply
Experienced Dental Administrator - Markham , Dental background required
Confidential —Markham, ON
The incumbent will need to have a good understanding of insurance plans, and a high level of confidence in making calls and scheduling appointments.
$18–$32 an hour
Quick apply

I want to receive the latest job alerts for application administrator in kingston on

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

application administrator jobs near kingston on

Program Coordinator jobs in Kingston, ON

Accounts Receivable Clerk jobs in Ontario

Director Of Operations jobs in Kingston, ON

Area Manager jobs in Kingston, ON

Executive jobs in Winnipeg, Mb

Internal Communications Executive jobs in Remote

Communications jobs in Remote

Communications jobs in Vancouver, Bc

Internal Communications Executive jobs in Saskatoon, Sk

Internal Communications Executive jobs in Windsor, On

Marketing Communications Admin Hybrid Work Model jobs in Woodstock, On

Internal Communications Executive jobs in Vancouver, Bc

Property Administrator jobs in Guelph, On

Network Administrator jobs in Calgary, Ab

Human Resources Administrator jobs in Winnipeg, Mb

Property Administrator jobs in Kanata, On

Property Administrator jobs in Oakville, On

Commercial Property Manager jobs in Toronto, On

Property Administrator jobs in New Westminster, Bc

Electrical Engineering Technologist jobs in Edmonton, Ab

Property Administrator

Confidential
Kingston, ON

Quick apply

Job details

Permanent | Full-time
$20–$25 an hour
8 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Yardi
Post-secondary education
Microsoft Office
Business
Communication skills
Property management
Driving Licence

Full job description

About Us

We are a privately held organization headquartered in Kingston, Ontario, with a diverse portfolio spanning residential and commercial real estate development, property management, and luxury hospitality. Our properties reflect a commitment to quality, design, and the guest and resident experience. We are a tight, entrepreneurial team that moves quickly and takes pride in the calibre of work we put into the world.

The Opportunity

We are looking for a sharp, organized Property Administrator to support the day-to-day operations of our growing property portfolio. Working out of our Kingston office, you will be the administrative engine behind our residential and commercial properties — keeping records clean in Yardi, supporting rent and lease processes, responding to tenant inquiries with professionalism, and coordinating with our Building Managers and on-site teams.

This is a role for someone who likes order, takes pride in accuracy, and is curious about how technology — including modern AI tools — can make administrative work faster and better. You don’t need to be a power user on day one, but you should be comfortable using tools like Microsoft Copilot, ChatGPT, or Claude to draft correspondence, summarize documents, and streamline routine tasks, and excited to grow that skill set as the group continues to modernize.

Key Responsibilities

Rent Collection & Arrears Management

Oversee rent collection and arrears across assigned properties. Prepare and distribute rent notices, record payments in Yardi, and serve legal notices related to non-payment under the Residential Tenancies Act (RTA).

Yardi Database Administration

Maintain accurate and current tenant and property records within the Yardi Voyager system. Ensure data integrity across move-ins, move-outs, transfers, and lease changes.

Annual Rent Review

Coordinate the annual rent review process by issuing, receiving, and processing documentation to ensure timely and precise rent updates in line with applicable legislation and company policy.

Lease Administration

Handle tenant onboarding including move-in coordination, complete lease documentation, ensure compliance with legal and company policies, and input lease data accurately into Yardi.

Tenant Relations & Customer Service

Respond promptly and professionally to tenant inquiries, maintaining high levels of tenant satisfaction and fostering a positive living environment. Support community management activities including facility room bookings and community programming.

Tenant File Management

Manage administrative tasks such as parking registrations, transfer applications, mailouts, and file maintenance, ensuring tenant records are organized, complete, and easy to retrieve.

Software, Systems & AI-Assisted Workflow

Use Yardi and other internal systems to manage property data, generate reports, and support operational tasks. Apply AI tools (e.g., Microsoft Copilot, ChatGPT, Claude) where appropriate to draft tenant correspondence, summarize documentation, organize information, and reduce administrative time on routine work — always with sound judgment around accuracy, privacy, and confidentiality.

Reporting

Prepare and submit daily, weekly, and monthly reports for management review, including arrears, occupancy, and operational updates.

Coordination & General Administrative Support

Liaise with cleaning and maintenance staff and coordinate with Building Managers on site-level needs. Perform other duties consistent with the role, as assigned by the Property Manager or General Manager.

Who You Are

Organized. You keep records clean, follow processes consistently, and notice when something doesn’t add up.
Service-minded. You communicate with tenants professionally and warmly, even when the conversation is difficult.
Curious about AI. You have used AI tools personally or at work — or you are genuinely interested in learning how they can make your work better. You see them as a way to do more, not a threat.
Self-directed. You manage your own workload, prioritize sensibly, and follow through without close oversight.
Detail-oriented. Your files are accurate, your data entry is reliable, and your work holds up under review.
Collaborative. You work well alongside Building Managers, Property Managers, and on-site teams — and you ask when you’re unsure.
Discreet. You handle confidential tenant and company information with appropriate care.

Qualifications

Post-secondary education in Business Administration or a related field preferred.
3–5 years of experience in property management is an asset.
Proficient in Microsoft Office (Excel, Word, Outlook).
Experience with Yardi Voyager or similar property management software is preferred.
Working familiarity with AI tools (e.g., Microsoft Copilot, ChatGPT, Claude) — or a clear willingness to learn and apply them on the job.
Working knowledge of the Residential Tenancies Act (RTA) is an asset.
Strong organizational, communication, and problem-solving skills.
Detail-oriented with a high degree of accuracy.
Ability to manage multiple priorities and work both independently and collaboratively.

Reporting & Working Environment

This role reports to the Property Manager and General Manager. The position is based in our Kingston office, supporting properties across our portfolio. Occasional site visits to our residential and commercial properties may be required.

Pay: $20.00-$25.00 per hour

Benefits:

Company events
On-site gym
On-site parking

Application question(s):

Do you have a valid driver's license?
Do you have a personal vehicle?
What is your preferred wage for this position?
Are you familiar with the Residential Tenancies Act (RTA)?

Experience:

Property management: 4 years (required)
Yardi Voyager or similar property management software : 2 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

application administrator jobs in kingston on

Property Administrator

Accounts Receivable Administrator - Vaughan ON

Human Resources Administrator

Information Support Officer - KCACC (103466)

Security Control Administrator

Clin Device Integration Admin -Clin Info (103539)

Program Coordinator

Academic Compensation Specialist

Senior Director, Internal Communications

Director of Research Operations

Area Manager, Facilities Operations

Engineering Technologist

Senior Bridge Engineer

Explore jobs in cities nearby

I want to receive the latest job alerts for application administrator in kingston on

Explore jobs in more locations

Job seeker tools

Employer Tools

Browse

Stay Connected