Payroll Assistant
Department: Payroll
Position Number: 50069668
Hours of Work: Full-Time Position
Day Shifts: 0800-1600
Pay Band: Band-I - $28.09-$31.12
Union: CUPE
Location: KHSC - 72 Barrie St, Kingston, ON
Please note, this posting identifies the current shifts that apply to the position control number. However, this does not guarantee the permanence of the shift time or work assignment for the position. The Hospital reserves its Management Rights under the CUPE Collective Agreement to make changes to shift time and work assignment as it deems necessary.
DESCRIPTION:
The Payroll Assistant provides first point of contact service to KHSC employees regarding all payroll-related inquiries and requests via email, telephone and in-person communication paths. Contributes to overall departmental success by providing accurate and timely information/documentation upon request or through triaging/redirecting to the appropriate area when necessary. Supports the department by completing administrative tasks when required such as data entry, time capture detail, filing and organization.
Within this role, the employee is accountable for contributing to the delivery of the Kingston Health Sciences Centre strategy. As an employee, one must demonstrate an awareness of and be responsible for actively promoting and supporting patient and family centered engagement and care in all we do.
DUTIES AND RESPONSIBILITIES:
- Liaise with both internal and external contacts daily using various modes of communication in order to resolve issues and provide information. The main function of this role is to provide accurate direction and explanation regarding payroll inquiries; including but not limited to legislative/collective agreement requirements, payroll calculation and pay stub explanation, error investigation and resolution decisions, and triaging/redirecting where required.
- Processing of electronic and manual timesheet data, ensuring it is complete, accurate and meets deadline requirements.
- Supports payroll processing through data entry and upload completion from various sources including participation in control/auditing processes.
- Organizes and maintains all payroll documentation through efficient filing, archiving and storage procedures to ensure KHSC remains compliant with legislated retention requirements.
- NOTE: The above duties are representative but are not to be construed as all-inclusive.
BASIC QUALIFICATIONS:
- Two- or Three-year diploma in Business Administration – Accounting or Finance, or
- Completion of payroll-specific programs through credible providers (i.e., National Payroll Institute, accredited colleges or equivalent)
- Two years’ work experience in an automated payroll environment within the last 5 years
- Payroll proficiency and knowledge will be tested (minimum mark 70% required).
- Demonstrated proficiency with Windows applications including Word (Level 1), and Excel (Level 1) will be tested. Typing speed of 40 wpm – will be tested.
- Ability to communicate effectively and diplomatically with a variety of individuals through multiple media.
- Demonstrated clear oral and written communication skills, including exceptional customer service skills, are required.
- Proven ability to organize, analyze, reconcile, and adjust account with minimum supervision, and to provide adequate audit trails.
- Demonstrated understanding of legal regulations with regards to a hospital setting, e.g., Ministry of Health and Long-Term Care; CRA, application of multiple collective agreements in a unionized environment, etc.
- Demonstrated understanding of an integrated accounting software environment.
- Proven ability to attend work regularly.
- Satisfactory criminal reference check and vulnerable sector search required.
PHYSICAL DEMANDS
The applicant must be able to meet the physical demands of this position.
KHSC is located on the ancestral lands and waters of the Anishinaabeg and Haudenosaunee and serves a wider geographical area that encompasses many Indigenous communities including Tyendinaga, Katarokwi, as well as communities within the Weeneebayko Area Health Authority. As we partner in care, discovery, and learning to achieve better health outcomes for our communities, KHSC is committed to actively advocating for and acting upon the Truth and Reconciliation Committee’s Calls to Action on Health.
Unless specifically stated, all job postings are for existing positions at KHSC. KHSC is committed to recruitment practices that support and contribute to building a respectful, diverse and inclusive workplace in compliance with legislation such as the Employment Standards Act and Accessibility for Ontarians with Disabilities Act. We welcome all applications from women, racialized persons, persons with disabilities, Indigenous Peoples, persons in the 2SLGBTQIA+ community, and members of other equity deserving groups.
Kingston Health Sciences Centre may use artificial intelligence systems to assess and screen applicants. All hiring decisions are made in accordance with KHSC policies and applicable employment legislation.
We thank all applicants, but only those selected for next steps will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices. If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team.
