Kirkland Qc Administrative assistant Jobs – 151 Openings This Week

Administrative Coordinator / Coordonnateur(trice) administratif(ve)
DLC/Greenteam Landscaping —Kirkland, QC
- $45,000–$55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
- Paid time off
- Flexible schedule
Quick apply
Office Assistant
COSCO SHIPPING Lines (Canada) Inc. —Pointe-Claire, QC
- $42,000–$46,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Writing skills
- Dental care
- Vision care
Quick apply
Administrative Coordinator
Gestion immobilière R&R inc —Montréal, QC
- From $25 an hour
- Full-time
- English
- Microsoft Office
- Administrative experience
- Vision care
- Life insurance
Quick apply
Bilingual Admin / Office Admin
UB Personnel Inc. —Pointe-Claire, QC
- $19–$20 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick apply
Laboratory Administrative Assistant (Adjoint(e) administratif(ve) de laboratoire)
EMSL CANADA INC —Saint-Laurent, QC
- $22 an hour
- Full-time
- Microsoft Office
- High school diploma or GED
- Quality Control
- Paid time off
12d
Soutien administratif/Administrative support
Montebello Packaging —Lachine, QC
- From $48,000 a year
- Contract
- English
- High school diploma or GED
- Human resources
Quick apply
Assistant administratif bilingue pour l’entrepôt / Bilingual Warehouse Administration Assistant
Eclipse Stores Inc —Mont-royal, QC
- Full-time
- Microsoft Excel
- Inventory management
- Data entry
- Store discount
- Disability insurance
Quick apply
Office Admin / Dispatch
Securitech —Montréal, QC
- $20–$25 an hour
- Full-time
- Microsoft Word
- Administrative experience
- High school diploma or GED
Quick apply
Office Assistant – Payroll & Trucking
Perfect HR —Lachine, QC
- From $20 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
Quick apply
7h
Executive Assistant to the President
J.Suss Industries —Verdun, QC
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- English
- Flexible schedule
Quick apply
Medical Office Assistant
TELUS —Pointe-Claire, QC
- $20–$37 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Medical office experience
Administrative Assistant
Export Depot —Saint-Laurent, QC
- From $20 an hour
- Full-time
- Microsoft Excel
- English
- Microsoft Office
Quick apply
Accounting Technician- Office Administrator
ACI Air Cargo Inc. —Dorval, QC
- $45,000–$50,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Dental care
Quick apply
Assistant(e) administratif(ve) bilingue - Jeunes diplômés bienvenus ! / Bilingual Office Assistant
Quantum Management Services —Dorval, QC
- $50,000–$55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Administrative experience
Quick apply
Administrative Assistant
Café Agga V.I.P. Inc. —Laval, QC
- From $23 an hour
- Full-time
- Microsoft Word
- English
- Administrative experience
Quick apply
8d
Adjoint(e) administratif senior / Senior Administrative Assistant
Recrute Action Inc. —Montréal, QC
- $60,000–$70,000 a year
- Full-time
- Google Suite
- Organizational skills
- In-person
- Wellness program
- Employee stock purchase plan
Quick apply
8d
Receptionist/Administrative Assistant
Bureau Veritas —Montréal, QC
- Full-time
- English
- Administrative experience
- No university degree
- Employee assistance program
Administrative Assistant & Receptionist
PL Landscaping —Saint-Laurent, QC
- $20–$24 an hour
- Part-time
- Bilingual
- English
- Microsoft Office
Quick apply
Adjoint(e) aux projets | Project Administrative Assistant
Broccolini Construction Inc. —Kirkland, QC
- Full-time
- Organizational skills
- Computer skills
- Business
- Employee assistance program
Quick apply
Administrative Assistant
Thomas-Lieske —Montréal, QC
- $275,000 a year
- Full-time
- Google Suite
- Microsoft Outlook
- Medical office experience
- Disability insurance
- Employee assistance program
Quick apply
1d

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Administrative Coordinator / Coordonnateur(trice) administratif(ve)

DLC/Greenteam Landscaping
Kirkland, QC

Quick apply

Job details

Permanent | Full-time
$45,000–$55,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
French
Case file maintenance
Customer appointment booking
Sales administration
English
Customer service orientation
Contracts
Customer support
Guest services
Communication skills
Client interaction
Team coordination
Time management

Full job description

French version below:

Job Summary

The Administrative Coordinator plays a central role in coordinating client communication, sales activities, and administrative processes at DLC. Acting as a key link between clients, the CSR team, sales representatives, and internal departments, this role ensures requests are organized, communicated, and followed through efficiently.

The Administrative Coordinator is responsible for managing incoming client inquiries, coordinating sales appointments and estimates, supporting bid and contract processes, maintaining accurate information across company systems, and providing administrative support to both the Customer Service and Sales teams.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

Assist the CSR team with incoming client inquiries through phone, email, and walk-ins.
Monitor all voicemails, including snow company extensions, and ensure calls are returned promptly.
Monitor and manage shared email inboxes, ensuring client inquiries are acknowledged and addressed in a timely manner.
Provide administrative follow-up on client requests and ensure information is communicated to the appropriate team members.
Support the CSR team with escalations and customer service follow-up as required.
Prepare and send Service Estimates (ESTs) based on client requests and sales requirements.
Ensure sales estimates are sent promptly and coordinate follow-up with clients as required.
Coordinate communication and follow-up between clients, sales representatives, account managers, and internal teams.
Assist with pre-planning meetings and prepare summaries of key discussions, action items, and next steps.
Maintain accurate client, lead, contract, and project information across company systems.
Support additional administrative and coordination projects as required.

Snow Season Coordinator

Provide backup support to the CSR Manager for escalations and customer-related matters.
Assist with recording and communicating snow event bulletins.
Coordinate vacation reminders and ensure relevant information is communicated to the appropriate teams.
Assist with snow contract processing as required.
Support the CSR and operations teams with administrative coordination during active snow events.

Qualifications & Skills

Fully bilingual in French and English, with excellent written and verbal communication skills.
Strong customer service and interpersonal skills.
Excellent listening skills, patience, and professionalism when dealing with clients, including difficult or escalated situations.
Strong organizational and time-management skills, with the ability to manage multiple priorities and competing deadlines.
Intermediate proficiency in Microsoft Office, including Excel, PowerPoint, and Word.
Strong technological aptitude and the ability to quickly learn and navigate company software and systems.
Strong attention to detail and a high level of accuracy.
Proactive approach with strong follow-through and a sense of ownership.
Ability to work independently while collaborating effectively with sales, customer service, and operations teams.

--- French

Sommaire du poste

Le ou la coordonnateur(trice) administratif(ve) joue un rôle central dans la coordination des communications avec les clients, des activités de vente et des processus administratifs chez DLC. Agissant comme un lien clé entre les clients, l’équipe du service à la clientèle, les représentants des ventes et les équipes internes, cette personne veille à ce que les demandes soient bien organisées, communiquées et suivies efficacement.

Le ou la titulaire du poste est responsable de la gestion des demandes des clients, de la coordination des estimations et des suivis, du soutien aux processus de soumission et de contrats, ainsi que du maintien de données précises dans les systèmes de l’entreprise.

La personne recherchée est très organisée, proactive, rigoureuse et à l’aise de gérer plusieurs priorités dans un environnement dynamique.

Responsabilités principales

Assister l’équipe du service à la clientèle dans la gestion des demandes reçues par téléphone, courriel et en personne.
Vérifier tous les messages vocaux, incluant les extensions liées au déneigement, et assurer un retour d’appel rapide.
Gérer les boîtes courriel partagées et veiller à ce que les demandes des clients soient prises en charge dans les délais appropriés.
Assurer les suivis administratifs auprès des clients et transmettre les informations pertinentes aux membres de l’équipe concernés.
Soutenir l’équipe du service à la clientèle dans la gestion des escalades et des suivis clients, au besoin.
Préparer et transmettre les estimations de services (EST) selon les demandes des clients et les besoins de l’équipe des ventes.
S’assurer que les estimations sont envoyées rapidement et effectuer les suivis nécessaires auprès des clients.
Coordonner les communications et les suivis entre les clients, les représentants des ventes, les gestionnaires de comptes et les équipes internes.
Participer aux réunions de préplanification et préparer des résumés des discussions, des actions à entreprendre et des prochaines étapes.
Maintenir à jour les informations relatives aux clients, prospects, contrats et projets dans les différents systèmes de l’entreprise.
Participer à divers projets administratifs et de coordination selon les besoins.

Coordination – Saison de déneigement

Assurer un soutien au gestionnaire du service à la clientèle pour les escalades et les situations liées aux clients.
Participer à l’enregistrement et à la communication des bulletins liés aux événements de neige.
Coordonner les rappels de vacances et veiller à ce que l’information pertinente soit communiquée aux équipes concernées.
Participer au traitement administratif des contrats de déneigement, au besoin.
Soutenir les équipes du service à la clientèle et des opérations dans la coordination administrative durant les événements de neige.

Qualifications et compétences

Bilinguisme complet en français et en anglais, à l’oral comme à l’écrit.
Excellentes aptitudes en communication et en service à la clientèle.
Excellentes capacités d’écoute, patience et professionnalisme, notamment lors de situations difficiles ou nécessitant une escalade.
Excellentes capacités d’organisation et de gestion du temps, avec la capacité de gérer plusieurs priorités et échéanciers simultanément.
Bonne maîtrise de Microsoft Office, notamment Excel, PowerPoint et Word.
Grande aisance avec la technologie et capacité à apprendre rapidement de nouveaux logiciels et systèmes.
Grande attention aux détails et souci de l’exactitude.
Approche proactive, avec un fort sens des responsabilités et du suivi.
Capacité à travailler de façon autonome tout en collaborant efficacement avec les équipes des ventes, du service à la clientèle et des opérations.

#P2

Pay: $45,000.00-$55,000.00 per year

Benefits:

Casual dress
Company events
Extended health care
Flexible schedule
On-site parking
Paid time off

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in kirkland qc

Administrative Coordinator / Coordonnateur(trice) administratif(ve)

Office Assistant

Administrative Coordinator

Bilingual Admin / Office Admin

Laboratory Administrative Assistant (Adjoint(e) administratif(ve) de laboratoire)

Soutien administratif/Administrative support

Assistant administratif bilingue pour l’entrepôt / Bilingual Warehouse Administration Assistant

Office Admin / Dispatch

Office Assistant – Payroll & Trucking

Executive Assistant to the President

Medical Office Assistant

Administrative Assistant

Accounting Technician- Office Administrator

Assistant(e) administratif(ve) bilingue - Jeunes diplômés bienvenus ! / Bilingual Office Assistant

Administrative Assistant

Adjoint(e) administratif senior / Senior Administrative Assistant

Receptionist/Administrative Assistant

Administrative Assistant & Receptionist

Adjoint(e) aux projets | Project Administrative Assistant

Administrative Assistant

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