Kitchener, On Administrative secretary Jobs – 4 Openings This Week

Secondary Secretary
Wellington Catholic District School Board —Guelph, ON
- $30.29–$34.64 an hour
- Full-time
- Microsoft Outlook
- Word processing
- Microsoft Office
14d
Medical Secretary – Outreach (Fixed Term, 1.0 FTE)
HealthCaringKW —Kitchener, ON
- $23.00–$26.85 an hour
- Weekends as needed
- Microsoft Outlook
- English
- Microsoft Office
- Designated paid holidays
- Dental care
Quick apply
7d
Medical Secretary/Receptionist - Paper-Based (No EMR)
Dr. M. Gulan —Kitchener, ON
- $22–$27 an hour
- Full-time
- Customer service
- Medical office experience
- Administrative experience
Quick apply
1d
Medical Office Assistant
Langs —Cambridge, ON
- $21.83–$22.77 an hour
- Full-time
- High school diploma or GED
- Typing
- In-person
- Dental care
Quick apply
6d

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Medical Secretary – Outreach (Fixed Term, 1.0 FTE)
HealthCaringKW —Kitchener, ON
Support with coordinating the Outreach Psychiatry program in collaboration with the team and community partners. Experience with electronic medical records.
$23.00–$26.85 an hour
Quick apply
7d

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Executive Secretary
Westfield Secondary School —Toronto, ON
The Executive Secretary will provide administrative support to the senior management team, ensuring smooth and efficient day-to-day operations of the school’s…
$19.25 an hour
Quick apply
2d
Executive Assistant - PFT
Durham Community Health Centre —Oshawa, ON
Bachelor’s degree in communication/Post-secondary education/training in related field and/or equivalent related experience within senior management…
$54,900–$68,600 a year
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Secondary Secretary

Wellington Catholic District School Board -
Guelph, ON

Apply Now

Job details

Permanent | Full-time
$30.29–$34.64 an hour
14 days ago

Qualifications

Microsoft Outlook
Word processing
Filing
Microsoft Office
High school diploma or GED
Analysis skills
Data entry
Typing
Communication skills
Time management

Full job description

The Wellington Catholic DSB is committed to equity for all students and staff, and to delivering the highest quality education through a qualified workforce that reflects the diversity of the communities we serve. Upon request, we will provide reasonable accommodation in the hiring process to support applicants with disabilities. Please see the job opportunities page on our website for more details.

Job Posting 26-131

100% Permanent SECONDARY SECRETARY (10 MONTH)

Location: Bishop Macdonell High School, Guelph, Ontario

Anticipated Start Date: August 31 2026

35 hours per week between the hours of 8:00 a.m. and 4:30 p.m.

(Scheduled by Supervisor)

Band 3: $30.29 - $34.64 per hour

RESPONSIBILITIES AND DUTIES:

Reception Duties:

Respond to telephone calls, messages, to general inquiries, and assist students, staff, parents, visitors and student success teams in the main office
Page on the P.A. system
Responsible for daily outgoing mail and courier and maintenance of postage
Assist in distribution of incoming mail and courier
Provide secretarial and general office support such as word processing, filing and photocopying
Support Head Secretary with bookkeeping, as required
Ensure that all data is accurate and current in Student Information System (e.g., demographic data)
Support Guidance Secretary to maintain OSRs in accordance with Board and Ministry Guidelines (e.g., filing data/reports and testing documentation; filing EQAO results; filing Report Cards with applicable IEP in OSRs)
Book and maintain records for use of conference room
Support Administration/Head Secretary with assignment of lockers to students
Support Head Secretary with Orientation of new staff including distribution of keys/codes and daily supply staff
Perform administrative duties pertaining to community use of the school
Complete and submit Student Accident Report for OSBIE

Attendance Duties:

Admit and excuse students and input into Student Information System
Remove, record and input from messages on voicemail
Contact parents/guardians regarding absent students
File attendance notes daily
Provide admit & excuse slips for student entering and leaving
Inform Administration of student attendance issues of truancy, late, etc.
Maintain accurate student attendance in Student Information System
Make necessary information changes (e.g., student biographic information in Student Information System) and inform Guidance
Send out SchoolMessenger messages
Prepare correspondence for administration regarding attendance
Preparation of attendance reports for administration, parents, counselors, students
Communicate information to teachers and administration, as necessary (e.g., students on vacation, ill for long periods, homework requests, etc.)
Create daily attendance file to store daily events and information
Communication between student/parent, bus company and transportation consortium
Maintain strict confidentiality of students and staff
Duties as assigned (e.g. graduation, registration, proofing materials)

REQUIRED QUALIFICATIONS AND EXPERIENCE:

Must have a Secondary School Diploma and s ome Community College courses in Office Administration, business, and additional computer courses
Must have at least 1 (one) year of previous related experience
Experience with related computer programs in Microsoft Office, Internal Board Programs including Student Information System , SDS, SmartFind Express , Microsoft Outlook and SchoolMessenger
Demonstrated excellent interpersonal and communication skills, both written and verbal, with parents, students, external contacts
Have excellent and accurate data entry, word processing/typing skills
Strong organizational, time management and prioritization skills
Maintain confidentiality of staff and students
Demonstrated ability to work independently as well as part of a professional team
Have sound judgment, excellent analytical and problem solving skills, tact and diplomacy

Interested and qualified applicants are invited to respond.

POSTING DATE: TUESDAY June 30, 2026

CLOSING DATE: WEDNESDAY July 8, 2026 at 4:00pm

Applications received after the closing deadline will only be reviewed as required if position remains unfilled.

Successful external candidates will be required to provide an original Criminal Record Check as a condition of employment. Please note that the CRC must be dated within 6 months of the date of acceptance of employment, and in most cases must include a Vulnerable Sector Screening. While we thank all applicants for their interest in working for the Wellington Catholic District School Board, we wish to advise that only those selected for an interview will be contacted.

In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes.

Apply Now

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administrative secretary jobs in kitchener, on

Secondary Secretary

Medical Secretary – Outreach (Fixed Term, 1.0 FTE)

Medical Secretary/Receptionist - Paper-Based (No EMR)

Medical Office Assistant

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