Kitchener, On Clinic coordinator Jobs – 15 Openings This Week

Clinic Intake Coordinator
Galien Rehab Clinic —Kitchener, ON
- $20–$25 an hour
- Full-time
- Medical office experience
- Data entry
- Front desk
Quick apply
7d
Coordinator, Tenant Support
The City of Guelph —Guelph, ON
- $77,548.02–$96,935.02 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Dental care
- Tuition reimbursement
Pediatric Clinical Coordinator, Moose Factory, ON
Weeneebayko Area Health Authority —Ontario
- $46.05–$66.00 an hour
- Full-time
- Nursing
- Bachelor's
- Case management
- Dental care
- Employee assistance program
Quick apply
Clinical Coordinator - Family Medicine Clinic
Weeneebayko Area Health Authority —Ontario
- $46.05–$66.00 an hour
- Temporary
- Nursing
- Customer service
- Bachelor's
- Dental care
- Employee assistance program
Quick apply
Primary Care Paramedic - Rotational, Fort Albany, ON
Weeneebayko Area Health Authority —Ontario
- $43.95–$46.66 an hour
- Full-time
- Patient care
- Dental care
- Employee assistance program
Quick apply
Regional Discharger Planner Coordinator, Moose Factory, ON
Weeneebayko Area Health Authority —Ontario
- $39.84–$57.11 an hour
- Full-time
- Nursing
- BLS Certification
- Bachelor's
- Dental care
- Employee assistance program
Quick apply
Clinical Research Coordinator ( part time casual)
Nutrasource —Guelph, ON
- $22–$30 a year
- Part-time
- Microsoft Powerpoint
- Medication administration
- English
Quick apply
Dental Front Desk Administrator / Treatment Coordinator
MHMI —Kitchener, ON
- $22–$27 an hour
Quick apply
Clinical Secretary 6
Grand River Hospital —Guelph, ON
- Part-time
- Microsoft Word
- Medical office experience
- Data entry
1d
Care Coordinator
BioPed Footcare Guelph —Guelph, ON
- $20–$24 an hour
- Full-time
- Microsoft Outlook
- Management
- Sales
- Store discount
- Dental care
Quick apply
Dental Administrator and Treatment Coordinator
MHMI —Waterloo, ON
- $19–$25 an hour
- Computer skills
- Dental care
Quick apply
Clinical Educator/Facilitator & Registered Nurse – Medical Day Care – Dual Role FT 2026-6922
Cambridge Memorial Hospital —Cambridge, ON
- $41.15–$61.18 an hour
- Full-time
- Nursing
- Microsoft Outlook
- Research
- Wellness program
- Dental care
Child and Adolescent Psychiatrist
Grand River Hospital —Kitchener, ON
- Full-time
- Pediatrics
- Teaching

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Pediatric Clinical Coordinator, Moose Factory, ON
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Facilitate support groups and community health initiatives. Coordinate referrals to specialists, therapists and community resources and monitor follow up…
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clinic coordinator jobs near kitchener, on

Clinic Intake Coordinator

Galien Rehab Clinic
Kitchener, ON

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Job details

Permanent | Full-time
$20–$25 an hour
7 days ago

Qualifications

Case file maintenance
Customer appointment booking
Intake
Medical office experience
Practice management software
Filing
Personal Health Information Protection Act (PHIPA) requirements
Medical reception and administration experience
File scanning and digitization
Data entry
Front desk
Managing patient records
Electronic medical record entry
Medical terminology

Full job description

Clinic Intake Coordinator

Galien Multidisciplinary Rehabilitation Clinic — Kitchener, ON N2H 2P2

About us

Galien Rehab Clinic is a small, multidisciplinary rehabilitation practice located in downtown Kitchener (Frederick Mall), serving patients from Kitchener, Waterloo, Cambridge and Guelph since 2014. Our team includes physiotherapy, chiropractic, massage therapy and psychological counselling under one roof. We are agile, professional and supportive.

We are seeking a Clinic Intake Coordinator to work directly with new patients to complete their intake paperwork and insurance applications. Most of our patients have been injured in a motor vehicle accident, at work or in a slip and fall, and this role sits with them to gather their information, complete the required forms accurately and make sure each file is ready for treatment and billing. This is primarily a paperwork and file-coordination role; phone reception is a small part of the job.

Schedule: [Monday to Friday, 9:00 a.m. to 4:00 p.m.]

Duties

Meet with new patients to complete intake paperwork: registration, health history questionnaires, consent forms and privacy acknowledgements
Assist motor vehicle accident patients in completing accident benefit application forms (e.g., OCF-1) and gathering the information their insurer requires
Assist WSIB patients in completing worker's report forms (e.g., Form 6) and gathering claim details
Collect and verify insurance and claim information (auto insurance claim numbers and adjuster contacts, WSIB claim numbers, extended health care benefit details), and follow up with patients, adjusters and referral sources for anything missing
Explain the intake and claims process to patients in plain language and answer their questions about forms and coverage
Prepare complete files for the treating practitioner before the initial assessment, and book initial assessments and follow-up appointments
Submit WSIB documentation and billing through WSIB eServices and follow up on claim status
Process direct billing through TELUS eClaims and insurer portals (providerConnect, claimsXchange, Sun Life, Medavie Blue Cross and others), and collect patient payments by cash, debit or credit card
Track approved treatment plans and remaining visits, and keep practitioners informed
Communicate with referral sources, including family physicians, legal offices and insurers
Maintain patient records in the clinic's practice management software and keep paper files organized, including scanning and filing
Handle patient information in accordance with PHIPA and clinic privacy policies
Provide front-desk support, including answering phones, when needed

Successful Candidate Requirements

Experience in a medical, rehabilitation or clinic office, or in another role that involves completing forms and applications with clients, is preferred; a medical office administration diploma is an asset
Familiarity with WSIB and extended health care billing is a strong asset; training will be provided
Patient and thorough when working through paperwork with people who are injured, in pain or unfamiliar with the insurance process
Organized and detail-oriented, with accurate data entry and the ability to manage many open files at once
Comfortable with scheduling software, email, fax and scanning, and able to learn new software
Ability to handle confidential information with discretion
Familiarity with medical or rehabilitation terminology is an asset
Additional languages are an asset

Please note that this job description is not exhaustive and additional duties may be assigned as needed.

Only candidates selected for an interview will be contacted.

Job Type: Full-time , Permanent Expected hours: 30-40 per week Pay: $20–$25 per hour Work location: In person — 19-385 Frederick St (Frederick Mall), Kitchener, ON N2H 2P2 Start date: 1-2 weeks

Pay: $20.00-$25.00 per hour

Expected hours: 30.0 – 40.0 per week

Work Location: In person

Quick apply

Refine Your Search

clinic coordinator jobs in kitchener, on

Clinic Intake Coordinator

Coordinator, Tenant Support

Pediatric Clinical Coordinator, Moose Factory, ON

Clinical Coordinator - Family Medicine Clinic

Primary Care Paramedic - Rotational, Fort Albany, ON

Regional Discharger Planner Coordinator, Moose Factory, ON

Clinical Research Coordinator ( part time casual)

Dental Front Desk Administrator / Treatment Coordinator

Clinical Secretary 6

Care Coordinator

Dental Administrator and Treatment Coordinator

Clinical Educator/Facilitator & Registered Nurse – Medical Day Care – Dual Role FT 2026-6922

Child and Adolescent Psychiatrist

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