Kitchener Waterloo, On Clerical worker Jobs – 5 Openings This Week

Program Assistant - St. Mary's Health Program
St. Joseph's Home Care —Kitchener, ON
- $19.15–$29.12 an hour
- Part-time
- Administrative experience
- Continuous improvement
- Data entry
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Medical Secretary - Outreach - 12m
HealthCaringKW —Kitchener, ON
- $46,195.50–$53,928.23 a year
- Weekends as needed
- Microsoft Outlook
- English
- Research
- Designated paid holidays
- Disability insurance
Quick apply
9d
Clinical Assistant 6
Grand River Hospital —Kitchener, ON
- Part-time
- CPR Certification
- Nursing
- Vital signs
Front Store Supervisor
Shoppers Drug Mart / Pharmaprix —Waterloo, ON
- $18 an hour
- Part-time
- Management
- Computer literacy
- Merchandising
13d

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Medical Secretary - Outreach - 12m
HealthCaringKW —Kitchener, ON
Collaborating as an interdisciplinary team, we provide services and supports that address the social determinants of health including factors and barriers such…
$46,195.50–$53,928.23 a year
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9d

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Possess valid Ontario driver’s license and access to a reliable vehicle for work. Provide administrative and clerical support, including client’s scheduling,…
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Provides a high degree of customer service in a timely manner, while responding to inquiries by telephone, electronically and in person.
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clerical worker jobs near kitchener waterloo, on

Program Assistant - St. Mary's Health Program

St. Joseph's Home Care -
Kitchener, ON

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Job details

Part-time
$19.15–$29.12 an hour

Qualifications

French
Clerical processing
Document preparation
Data management software
Spreadsheets
Workplace safety policies
Administrative support experience
Filing
Data entry software
Administrative experience
Schedule management
Continuous improvement
Decision making
Customer service orientation
Data entry
Occupational Health and Safety (OHS) regulations
EMR systems
Front desk
Typing
Clerical experience
Productivity software
Communication skills
Payroll processing

Full job description

Program Assistant
St. Mary’s Health

Number of Openings:

Division:

St. Mary’s Health

Full/Part Time/Casual:

Part-Time

Program:

St. Mary’s Health @ Home

Regular/Temporary:

Regular

Location:

Kitchener, Waterloo, Cambridge & Guelph

Union:

Non-Union

Hours of Work:

Tuesdays & Thursdays
8:30 am-4:30 pm

approx. 15 hours bi-weekly

Posting Date:

August 20, 2026

Closing Date:

Until Filled

Wages:

$19.15 - $29.12 per hour

French Language Skill Requirement:

N/A

This posting is for a current vacancy.

POSITION SUMMARY:
The Program Assistant is an administrative resource providing general clerical and admin support to various clinical programs. The Program Assistant is responsible for data entry, collection of data, running reports, internal customer service, and other administrative tasks. The program assistant is also responsible for the scheduling of the clinical field staff, assisting with payroll processing, and being the first point of contact for clinical field staff inquiries. Additional responsibilities may include organization of events, ordering equipment / supplies, or participating on committees.

The program assistant will assist other Clinical Managers in the successful day to day operation of the program.

CORE DUTIES AND RESPONSIBILITIES

Performing general clerical functions (typing, filing, copying, faxing, correlating etc.)
Transferring information from various sources into computer software (e.g. Procura, Excel)
Using software to run reports and generate information as requested
Preparing letters, notices and other general documents for use in the Program
Entering data into pre-established templates, spreadsheets and other forms
Generating new reports, summaries, lists and forms as needed
Coordinating program scheduling of field staff hours
Fielding clinical staff calls regarding scheduling, relaying scheduling information to Clinical Managers
Performing the data entry function as related to payroll information at the program level
Collaborating with the Clinical Managers and/or the Payroll Coordinator in the accurate and efficient processing of payroll related information
Performing general reception and phone duties within the program
Assisting with program documentation, file management, mail and/or deliveries
Working with team members to find continuous improvement initiatives and actions, making suggestions and offering team input
Assisting other staff members in the execution of their duties as required
Assisting with various program audits and surveys (hand hygiene audits, client satisfaction survey etc.)
Ordering program supplies, as directed by the Clinical Managers
Participating in program discussions, working groups, committees or other collaborative activities
Following standard program procedures
Participating in special projects
Other duties as required or requested

CORE COMPENTENCIES

Regularly demonstrates our mission, vision and values:
- Support compassionate care, faith and diversity
- Deliver quality care, pursue and share knowledge, respect diversity, remain faithful
- Commit to working everyday with dignity, respect, service, justice, responsibility and enquiry
Ability to work cooperatively with others; sharing information and utilizing the information from others
Actively promotes a healthy, supportive and inclusive work environment
Proactively contributes to initiatives, supporting and encouraging positive change
Ability to demonstrate effective decision making within the scope of the role
Skilled at thinking about creative solutions to everyday problems
Solid team-based approach to everyday work activities
Good communication skills both verbal and written, with an excellent customer service mind set
Positive and professional, with a “can do” attitude
Willingness to regularly go the extra mile and actively support co-workers
Ability to follow direction and listen to instruction
Proven ability to be detailed oriented
Maintaining on-going compliance to corporate policies and procedures, health and safety regulations, and relevant external standards
Participating in both internal and external training requirements
Participating in quality improvement initiatives
Maintaining the privacy and confidentiality of all personal health records (including both client and personal), and following all the privacy and confidentiality requirements of any and all electronic medical record systems used (including but not limited to Procura and HPG)

QUALIFICATIONS:

Medical Terminology Diploma, preferred
1-2 years previous administrative related experience, required
Basic understanding of Microsoft Office and Excel software, required
Previous experience working in a similar Admin Assistant or Clerical role, an asset
Experience working in a non-profit and/or unionized environment, an asset
Previous scheduling experience, required
Basic knowledge of scheduling software, and asset

St. Joseph’s Home Care is an equal opportunity employer, committed to equity, inclusiveness, and diversity across all our programs, practices, facilities, and team. AI is not used in our recruitment processes for the selection of candidates.

If you require any accommodations during the recruitment process, such as alternate formats of materials or accessible meeting rooms, please inform the hiring manager before your interview. Should you wish to conduct your interview in French, kindly contact our head office to arrange this in advance.

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clerical worker jobs in kitchener waterloo, on

Program Assistant - St. Mary's Health Program

Medical Secretary - Outreach - 12m

Clinical Assistant 6

Front Store Supervisor

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