Langley, Bc Executive administrative assistant Jobs – 8 Openings This Week

Executive Assistant to CEO
Sikhi Awareness Foundation (SAF) International —Surrey, BC
- From $25 an hour
- Full-time
- Writing skills
- Microsoft Office
- Administrative experience
- Paid time off
- Vision care
Quick apply
2d
Executive Assistant to the Executive Vice President
Motor Vehicle Sales Authority —Langley, BC
- $67,000–$77,000 a year
- Full-time
- Word processing
- English
- Administrative experience
- Wellness program
- Disability insurance
Quick apply
14d
Executive Administrative Assistant - Invitation Project
Christian Career —Langley, BC
- $60,000–$65,000 a year
- Full-time
- No university degree
- Accounting
- Communication skills
Quick apply
Executive Assistant to Chief Administrative Officer
Kwikwetlem First Nation —Coquitlam, BC
- $90,000–$120,000 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Executive Assistant & Strategic Coordinator
Primacorp Ventures Inc —New Westminster, BC
- $60,000–$70,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Analysis skills
Executive Assistant- Chief of Staff
Regal Rexnord —Langley, BC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
Moment Energy —Surrey, BC
- Full-time
- Marketing
- Bachelor's
- Business
- Dental care
- Paid time off
Quick apply

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Executive Administrative Assistant
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Executive Legal Assistant
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Maintain organized physical and electronic filing systems, process incoming and outgoing mail, manage email accounts and bring-forwards, and ensure records are…
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14d

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Executive Assistant to CEO

Sikhi Awareness Foundation (SAF) International
Surrey, BC

Quick apply

Job details

Full-time
From $25 an hour
2 days ago

Qualifications

Writing skills
Filing
Microsoft Office
Administrative experience
Clerical experience
Phone etiquette
Punjabi
Communication skills
Time management
Office experience

Full job description

About SAF International

SAF International is a Canadian registered charity inspired by Sikh values of Seva (selfless service), compassion, equality, and justice. We partner with communities across South Asia to improve access to education, community development, humanitarian assistance, and the preservation of Sikh heritage and identity.

Our work often involves supporting historically marginalized Sikh communities while serving people of all backgrounds. We are looking for team members who respect our mission and are comfortable working within a Sikh faith-based organization.

Overview

This is not a traditional Executive Assistant position.

We're seeking an experienced, highly organized professional who has previously supported senior leaders or managed complex operations in a fast-paced environment. This role is designed for someone who enjoys taking ownership, driving projects forward, and bringing structure to a growing organization.

Working directly with the Founder & CEO, you'll help coordinate strategic initiatives, oversee executive priorities, improve internal systems, and ensure that important projects continue moving without constant supervision. Success in this role requires sound judgment, exceptional attention to detail, strong written communication, and the confidence to manage competing priorities independently.

This position is ideal for someone who has reached the point in their career where they are looking for meaningful work, greater responsibility, and the opportunity to become a trusted partner to an organizational leader.

As SAF International continues to grow, this position is designed to evolve alongside the organization.

Responsibilities

Executive Support

Manage the CEO's calendar and scheduling
Coordinate meetings and prepare agendas
Draft professional correspondence and emails
Organize travel arrangements and itineraries
Prepare meeting notes and track action items
Maintain confidential files and executive documents
Assist with presentations and reports

Project Coordination

Monitor organizational projects and timelines
Follow up with team members on outstanding tasks
Coordinate communication between departments
Track project milestones and deadlines
Help implement new organizational systems and processes

Administrative Operations

Develop and maintain Standard Operating Procedures (SOPs)
Organize digital filing systems
Prepare forms, templates, and internal documentation
Improve administrative workflows
Coordinate vendor communications when required

Research & Special Projects

Conduct research on software, vendors, grants, and organizational initiatives
Prepare comparison reports and recommendations
Assist with policy development
Support strategic planning initiatives
Coordinate special projects assigned by the CEO

Meeting & Event Coordination

Coordinate internal meetings
Prepare meeting packages and supporting documents
Assist with board and committee meetings
Coordinate logistics for organizational events and executive travel
Coordinate meetings and prepare agendas
Draft professional correspondence and emails
Organize travel arrangements and itineraries
Prepare meeting notes and track action items
Maintain confidential files and executive documents
Assist with presentations and reports

We're Looking For Someone Who

has deep love for the Panth & wants to see fellow Sikhs thrive
Is exceptionally organized
Pays close attention to detail
Communicates professionally in writing and verbally
Can manage multiple priorities simultaneously
Takes initiative without waiting for direction
Follows through until work is completed
Enjoys improving systems and processes
Maintains confidentiality and professionalism
Is comfortable working independently

Qualifications

Minimum 5 years of progressively responsible experience supporting senior leadership, executives, directors, or business owners.
Demonstrated experience coordinating multiple projects simultaneously while meeting deadlines.
Exceptional organizational and time management skills.
Outstanding written and verbal communication skills.
Advanced proficiency with Microsoft 365 and Google Workspace.
Proven ability to exercise sound judgment and maintain strict confidentiality.
Strong problem-solving skills with the ability to work independently and anticipate needs.
Legally authorized to work in Canada.

This is not a role for someone looking to simply manage calendars or answer phones. We are seeking a professional who enjoys building systems, improving operations, solving problems, and becoming a trusted extension of the CEO.

Long-Term Growth: We view this position as an investment in future leadership. As SAF International grows over the coming years, the successful candidate may have the opportunity to progress into a senior operational leadership role, based on organizational needs and individual performance.

Pay: From $25.00 per hour

Benefits:

Paid time off
RRSP match
Vision care

Application question(s):

This position requires exceptional attention to detail. Please describe a mistake you made in a previous role, how you handled it, and what you changed afterward to prevent it from happening again.
Why are you interested in working directly with the Founder & CEO of a growing international nonprofit organization rather than in a traditional administrative position?
What do you believe is the most important responsibility of an Executive Assistant or Executive Operations Coordinator supporting a CEO?

Language:

Panjabi (preferred)

Work Location: In person

Quick apply

Refine Your Search

executive administrative assistant jobs in langley, bc

Executive Assistant to CEO

Executive Assistant to the Executive Vice President

Executive Administrative Assistant - Invitation Project

Executive Assistant to Chief Administrative Officer

Executive Assistant & Strategic Coordinator

Executive Assistant- Chief of Staff

Executive Assistant

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