Inventory Analyst Buyer, Supply Chain Operations (Casual)
Warehouse Operations - Inventory
Langley, BC
The Inventory Analyst/Buyer develops, implements and maintains stock control systems and procedures by utilizing supply chain procurement systems and utilizing proficiency in business application software such as Microsoft Office Suite / applications such as Outlook, Excel, Word and Power Point, establishes and/or revises reorder points and quantities, purchases a variety of inventory equipment and supplies, conducts inventory audits, carries out follow-up activities, contacts suppliers and representatives, controls inventory content and levels, prepares relevant records and reports, and establishes and maintains an inventory catalogue system.
This is an onsite position. A computer assessment (MS Excel) shall be considered as part of the hiring process for this position. Computer assessment is to be completed at an approved health authority worksite. There is a 60 minute time limit for this computer assessment.
What you’ll do
- Develops, implements and maintains stock control systems and procedures utilizing a computerized information system to control and provide information regarding inventory content and levels.
- Establishes and/or revises re-order points and quantities by reviewing a variety of information such as usage, availability, cost, and storage requirements to ensure optimum inventory levels are maintained.
- Procures items from suppliers through the creation of purchase orders generated by the replenishment settings within the procurement systems. Duties include confirming quantity, price and cost to deliver, delivery dates, transportation methods and accuracy of item / delivery details contained within the purchase order.
- Audits inventory levels by conducting regular and spot physical checks and comparing actual to recorded inventory levels; investigates discrepancies; resolves or refers problems to Supervisor.
- Carries out follow-up activities such as monitoring delivery dates, resolving shipping problems, reviewing credit notes, investigating order discrepancies, making price adjustments, and expediting late deliveries.
- Contacts suppliers and representatives to maintain sources of supply; interviews supplier's representatives; evaluates and provides information on supplier performance as required.
- Controls inventory content and levels by reviewing and analyzing stock/non-stock usage reports and stock status reports; confers with user departments regarding inventory requirements.
- Prepares relevant records and reports; gathers background statistical information for use in the preparation of tenders.
- Answers inquiries on outstanding purchase orders and related requests for information; follows up on requests as required.
- Establishes and maintains an inventory catalogue system by preparing descriptions of items and assigning stock numbers.
- Ensures inventory supplies are labeled and organized; removes obsolete and adds new items.
- Participates as a Supply Chain representative, in industry purchasing committees and activities such as tender and awards meetings, product evaluation, vendor quality management committees regarding vendor selection, tenders and vendor contracts.
- Monitors delivery dates and, as required, resolves shipping problems and expedites deliveries to ensure adequate inventory levels.
- Coordinates and tracks recalls; quarantines and returns recalled supplies and maintains documentation of the recall in accordance with Risk Management policies and procedures.
- Returns outdated supplies to suppliers by contacting the vendor for return authorization, completing required documentation such as material release forms and sending products to suppliers for credit.
- Assists accounting personnel in billing / invoice enquiries to ensure correct billing details are processed.
- Manages item disruptions. Creates system tickets and collaborates / updates the disruptions service team and customer relations team on potential and existing stock out situations. Is responsible for the creation, management and closure of tickets using the PIC (PRODUCT IN CONCERN) system. Duties include creation and updating the tickets, collaboration with various procurement teams, suppliers plus the order / procurement management of substitute items and eventual closing of the tracking ticket.
- Collaborates and works with Accounts Payable on match exceptions.
- Implement various Inventory Control systems and procedures.
- Maintain precise, real-time inventory records by overseeing all stock movements, including receiving, transfers, adjustments, and outbound shipments.
- Proactively identify root causes of inventory discrepancies and work with the warehouse and operations team to resolve issues and prevent recurrence.
- Execute routine cycle counts, bin audits and comprehensive physical inventories, reconciling discrepancies and implementing corrective actions to uphold data accuracy and inventory accountability.
- Ensure all inventory is stored in an organized, accessible, and compliant manner; propose improvements to layout, labeling, and storage systems.
- Analyze SKU velocity, dimensions, and inventory movement to determine optimal slotting strategies.
- Design and implement effective slotting plans to maximize picking efficiency and storage utilization.
- Monitor slotting performance metrics and adjust plans to reduce picker travel time and improve productivity.
- Track inbound and outbound inventory transactions to ensure accurate data entry in inventory management systems.
- Contribute to the development and refinement of inventory control procedures and workflows to increase accuracy, efficiency, and traceability.
- Performs other related duties as assigned.
What you bring
Qualifications
- Grade twelve (12), supplemented by recognized purchasing courses plus five (5) years' recent related experience or an equivalent combination of education, training and experience.
- Demonstrated knowledge of the historic and ongoing impacts of settler colonialism on Indigenous Peoples in social and health contexts, including supported by significant knowledge of Indigenous-specific mandates, including clear understanding of and commitment to eradicate Indigenous-specific racism and discrimination and embed Indigenous Cultural Safety and Humility.
- Demonstrate comprehensive knowledge of the historic and ongoing impacts of settler colonialism and systemic racism on Indigenous Peoples within social and health contexts. This includes understanding how these factors contribute to current health disparities and barriers to care. Show a clear commitment to identifying, challenging, and eradicating Indigenous-specific racism and all forms of discrimination impacting equity-deserving groups within health care settings. This involves familiarity and understanding Indigenous Cultural Safety and Humility recognizing personal biases, institutional barriers, engaging in anti-racism education and training and advocating for systemic change.
- Demonstrated knowledge and understanding of legislative obligations and provincial commitments within Warehouse Operations contexts found in the foundational documents including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study - BC Human Rights Code, BC Anti-racism Act and how they intersect across the health care system.
Core Competencies
- Brings an understanding of the Indigenous specific racism and the broader systemic racism that exists in the colonial health care structure, and has demonstrated initiatives in breaking down barriers and ensuring a safe environment ensuring a sense of belonging to all and informed by Indigenous Cultural Safety.
- Awareness of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (the Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).
Skills & Knowledge
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Ability to organize work.
- Ability to operate related equipment.
- Physical ability to carry out the duties of the position.
- Demonstrates a commitment to beginning and/or continuing their personal learning journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning experiences to contribute to a culture of motivation and inspiration among peers.
- Demonstrates foundational knowledge of the social, economic, and political realities of settler-colonialism and its impacts on Indigenous peoples and equity-deserving groups within social and health contexts. Understands the impact of social determinants of health-on-health outcomes. Shows a commitment to learning about and upholding legislative obligations and provincial commitments outlined in foundational documents such as the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place: Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan, Remembering Keegan: A First Nations Case Study, the BC Human Rights Code, Anti-Racism Data Act, and the Distinctions Based Approach.
What we bring
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.
Job Type: Casual (Casual is defined as on call with no guaranteed hours. Shifts can be called out via short call (1-5 hours of notice) or pre-booked).
Wage: $35.37/hour + 13% in lieu
Location: LFC (Langley Fulfilment Centre): 8521 198a St, Langley Twp, BC V2Y 0A1
Closing date: Applications Accepted Until Filled
Hours of Work: Various Hours and Days for shifttimes including Monday-Friday, 08:00-16:00
Requisition #: 200503E
What we do
The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Create equity – Be courageous.
Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services
PHSA is committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code.
One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at [email protected].
Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.
