langley bc legal secretary Jobs – 1 Openings This Week

Volunteer Board Secretary
Lower Mainland Down Syndrome Society —Surrey, BC
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Administrative experience
Quick apply

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Volunteer Board Secretary

Lower Mainland Down Syndrome Society
Surrey, BC

Quick apply

Job details

Part-time

Qualifications

Microsoft Word
Microsoft Outlook
Administrative experience
High school diploma or GED
SharePoint
Communication skills
Time management

Full job description

Board Secretary – Volunteer Position 2026

About the Lower Mainland Down Syndrome Society….

The Lower Mainland Down Syndrome Society is a not‑for‑profit organization established in 1989. Our members believe that individuals with Down syndrome are capable of full participation in society and should be given the opportunity to develop their potential. To make this mission come to life, the Society aims to:

Provide information, support, and resources to individuals with Down syndrome in BC and their families.
Advocate that governments and agencies provide the special resources often needed by individuals with
Down syndrome and their families.
Support families and increase public awareness.
Network with other organizations and individuals.PURPOSE OF ROLE

The Secretary ensures accurate documentation, timely record‑keeping, and compliance with all legal and organizational requirements. This role demands reliability, attention to detail, and proactive communication with the President and Executive Director.

ACCOUNTABILITIES

Attend all board and general meetings (minimum 80 % participation annually).
Record and distribute minutes within five business days of each meeting.
Maintain organized digital records in SharePoint and OneDrive.
Communicate promptly if unable to fulfill duties for any period longer than two weeks.
Ensure all documentation is completed personally — not delegated to other.
Support smooth transitions by briefing successors and transferring files when leaving the role.
* Follow Robert’s Rule of Order.

COMMITMENT & RELIABILTY

Demonstrate reliability by meeting deadlines and maintain organized records.
Take ownership of assigned tasks and follow through independently.
Uphold confidentiality and professionalism in all communications.
Collaborate respectfully with the President and Executive Director to ensure continuity.

SKILLS & QUALIFICATIONS

Excellent organizational and time management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft 365 (Word, Outlook, SharePoint, OneDrive).
Ability to maintain accurate, accessible records and version control.
Commitment to confidentiality and adherence to privacy guidelines.
Confidence in managing meeting documentation and board communications.

PERFORMANCE REVIEW

The Secretary role will be reviewed annually by the Executive Director and President to ensure responsibilities are being met and documentation standards maintained.

OTHER INFORMATION

Documentation Required:

Certificates/ Diplomas ___
Criminal Record Check ___
Confidentially, Agreement___
Consent for Photographs ___
Membership ___
Privacy Policy ___
Volunteer Application ___
BOD Candidate Profile Form ___

Length of Term: Two years, which may be renewed up to a maximum of four consecutive terms, pending on approval of the board.

Benefits:

On-site parking

Education:

Secondary School (preferred)

Experience:

Administrative: 2 years (preferred)

Work Location: Hybrid remote in Surrey, BC V3S 1Z3

Quick apply

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