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- $24.71–$29.78 an hour
- Full-time
- Spanish
- English
- Administrative experience
- Employee assistance program
Quick apply
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Medical Secretary

Windsor Essex Community Health Centre -
Leamington, ON

Quick apply

Job details

Full-time
$24.71–$29.78 an hour
14 days ago

Qualifications

French
Clerical processing
Spanish
Customer communication
Electronic medical records
Case file maintenance
Customer appointment booking
Client communication
Filing
English
Administrative experience
EMR/EHR
Records management
Medical reception and administration experience
Client services
File scanning and digitization
Customer service orientation
Data entry
Front desk
Multi-line phone systems
Typing
Appointment scheduling
Document management
Managing patient records
Electronic medical record entry
Cash handling
Communication skills
Client interaction
Time management

Full job description

At weCHC, we’re more than a workplace — we are a purpose-driven team passionate about creating healthier neighbourhoods. Our work supports a diverse population, often with complex and unique needs, and we meet this challenge with compassion, innovation, teamwork and commitment. Whether you are looking to grow your career or take the next step in a meaningful role, weCHC offers the opportunity to contribute to something bigger, alongside colleagues who value collaboration, inclusion, and belonging.

What We Offer

A dynamic and supportive work environment
A comprehensive employment package supporting your health and wellbeing, which includes:
- Professional development opportunities
- Wellness and Personal days and your birthday off
- Minimum 3 weeks' vacation
- Group health benefits
- Employee Assistance Program
- HOOPP (Healthcare of Ontario Pension Plan).

CORE RESPONSIBILITIES OF THE POSITION

This position will support the mission, vision and values of the Windsor Essex Community Health Centre. The Medical Secretary will:

Perform reception and administrative duties, including: greeting clients in person and on the phone, coordinating meetings and taking meeting minutes, photocopying, faxing and scanning documents into the Electronic Medical Record (EMR) system
Schedule client, specialist and diagnostic testing appointments
Prepare, maintain, update, retrieve, track and file charts manually and electronically
Provide referral information for internal and/or external programs and services to support the ‘circle of care’ for clients
Ensure accurate tracking and logging of all client interventions, hours and appropriate reporting requirements as identified by the Ontario Health Team (West) and Ministry of Health (MOH) when appropriate
Prepare referral and consultation letters as requested
Maintain appointment scheduling template and an up-to-date resource and referral directory
Revise providers’ schedules and produce day sheets as requested by the Director
Implement document management and distribution systems and maintain inventory of necessary forms and supplies
Maintain petty cash, if required
Initiate crisis response procedures when necessary
Assist program staff with administrative needs, as required
Perform other duties that support the mission and vision of the organization and/or as assigned based on position responsibilities and/or site requirements

SKILLS, KNOWLEDGE & EXPERIENCE REQUIRED

Minimum of 2-5 years recent experience in a health care setting
Experience with medical reception responsibilities using a multi-phone system and EMR
Exceptional customer service skills required to work with internal and external clients, community partners and resources
Strong communication and excellent interpersonal skills, combined with good time management, analytical, problem-solving, organizational and administrative skills
Proficient in typing, the use of computers and various software applications is required
Clean driver’s abstract, current, valid Class “G” Driver’s License and reliable transportation to support travel across Windsor-Essex County and the province, as required
Bilingual English/French or Spanish language skills an asset

EDUCATION, TRAINING AND CERTIFICATE REQUIREMENTS

Medical Secretary/Office Administration Medical Diploma from a recognized institution.
Additional training in computer software applications and/or secretarial skills an asset
Completion of a Police Clearance or Vulnerable Sector Check prior to commencing employment

Quick apply

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medical office assistant jobs in leamington on

Medical Secretary

Medical Receptionist

Medical Assistant-part time - TMC Kingsville

Front Desk Receptionist

Dental Receptionist

Optometric Assistant/Medical Office Assistant/Optician

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What We Offer

CORE RESPONSIBILITIES OF THE POSITION

SKILLS, KNOWLEDGE & EXPERIENCE REQUIRED

Minimum of 2-5 years recent experience in a health care setting

Experience with medical reception responsibilities using a multi-phone system and EMR

Exceptional customer service skills required to work with internal and external clients, community partners and resources

Strong communication and excellent interpersonal skills, combined with good time management, analytical, problem-solving, organizational and administrative skills

Proficient in typing, the use of computers and various software applications is required

Clean driver’s abstract, current, valid Class “G” Driver’s License and reliable transportation to support travel across Windsor-Essex County and the province, as required

Bilingual English/French or Spanish language skills an asset

EDUCATION, TRAINING AND CERTIFICATE REQUIREMENTS

Medical Secretary/Office Administration Medical Diploma from a recognized institution.
Additional training in computer software applications and/or secretarial skills an asset
Completion of a Police Clearance or Vulnerable Sector Check prior to commencing employment

Medical Secretary/Office Administration Medical Diploma from a recognized institution.

Additional training in computer software applications and/or secretarial skills an asset

Completion of a Police Clearance or Vulnerable Sector Check prior to commencing employment

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