Leduc, Ab Document controller Jobs – 5 Openings This Week

Office Administrator
Edmonton MufflerCentre Ltd. —Leduc, AB
- $25–$30 an hour
- Overtime
- Microsoft Excel
- ERP systems
- Microsoft Office
Quick apply
14h
Junior / Intermediate Document Controller
Kleinfelder Inc —Edmonton, AB
- Temporary
- Hybrid work
- High school diploma or GED
- Data entry
- SharePoint
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Valard Construction —Edmonton, AB
- Full-time
- Microsoft Powerpoint
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- PMP
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Akash Homes Ltd —Edmonton, AB
- Full-time
- Analysis skills
- Continuous improvement
- Mentoring
- Dental care
- Vision care
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Alberta College of Massage Therapy —Edmonton, AB
- $60,000–$65,000 a year
- Temporary
- Analysis skills
- QuickBooks
- Data entry
- Dental care
- Paid time off
Quick apply
9d

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Office Administrator

Edmonton MufflerCentre Ltd.
Leduc, AB

Quick apply

Job details

Full-time
$25–$30 an hour
14 hours ago

Qualifications

Accounts receivable
Microsoft Excel
Document preparation
Supplier management experience
Greeting customers
ERP systems
Accounting software
Administrative support experience
Filing
Financial management report preparation
Microsoft Office
Finance
Administrative experience
Invoice payment processing
Customer service orientation
Data entry
Purchasing
Accounts receivable processing
Finance and accounting experience
Business
Ordering supplies
Accounting
Bank reconciliation
Communication skills
Time management

Full job description

Office Administrator Job DescriptionOffice AdministratorPosition SummaryThe Office Administrator is responsible for the day-to-day administrative and accounting support functions of the organization. This role ensures the efficient operation of the office by managing accounts payable and receivable, maintaining accurate financial records, coordinating purchasing activities, and administering customer and vendor account setup. The Office Administrator works closely with management, sales, purchasing, and operations to support the company's financial and administrative objectives.Reports ToPresident / General Manager / Controller (as assigned)Key ResponsibilitiesAccounts Payable (AP)

Process supplier invoices accurately and in a timely manner.
Match invoices to purchase orders and receiving documentation.
Resolve invoice discrepancies with vendors and internal departments.
Prepare and process scheduled payment runs.
Maintain vendor files and payment records.
Reconcile vendor statements and investigate outstanding balances.
Ensure compliance with company purchasing and payment policies.

Accounts Receivable (AR)

Generate customer invoices accurately and promptly.
Process customer payments by cheque, EFT, credit card, or other approved methods.
Monitor customer accounts for outstanding balances.
Follow up on overdue accounts and collections.
Reconcile customer accounts and resolve billing discrepancies.
Prepare aging reports for management.

Bank Reconciliation

Perform monthly bank reconciliations for all company accounts.
Investigate and resolve discrepancies between bank statements and accounting records.
Record journal entries related to bank transactions.
Maintain accurate cash balances.
Assist with month-end financial reporting activities.

Purchasing and Material Ordering

Order office supplies and operational materials as requested.
Coordinate with approved suppliers to ensure timely delivery.
Monitor inventory levels of commonly used materials.
Obtain pricing and quotations when required.
Maintain purchasing records and documentation.

Customer Administration

Create new customer accounts in the ERP/accounting system.
Verify customer information and required documentation.
Maintain accurate customer master data.
Update customer records as necessary.
Coordinate credit applications with management when required.

Vendor Administration

Set up new vendor accounts.
Collect required tax and banking information.
Maintain current vendor files and documentation.
Ensure vendor records remain accurate and up to date.

Administrative Support

Answer and direct incoming telephone calls.
Greet customers, suppliers, and visitors professionally.
Manage incoming and outgoing mail and courier shipments.
Maintain filing systems, both electronic and paper.
Assist with document preparation, correspondence, and reports.
Support management with various administrative projects.
Maintain confidentiality of company and financial information.

Financial Support

Assist with month-end and year-end closing activities.
Prepare reports for management as requested.
Maintain organized accounting records for audit purposes.
Support external accountants during financial reviews or audits.

Qualifications

Diploma or certificate in Business Administration, Accounting, or related field preferred.
Minimum 3 years of office administration or accounting experience.
Experience with accounts payable, accounts receivable, and bank reconciliations.
Experience using accounting or ERP software.
Strong knowledge of Microsoft Office, particularly Excel.
Excellent organizational and time management skills.
High level of accuracy and attention to detail.
Strong written and verbal communication skills.
Ability to work independently and manage multiple priorities.

Core Competencies

Financial accuracy
Organization and planning
Attention to detail
Problem solving
Customer service
Professional communication
Time management
Confidentiality
Teamwork
Initiative

Working Conditions

Full-time office position.
Standard business hours with occasional overtime during month-end or year-end periods.
Frequent computer and telephone use.
Occasional lifting of office supplies (up to 25 lbs).

Performance ExpectationsThe Office Administrator will be expected to:

Process invoices and payments accurately and on schedule.
Maintain accurate customer and vendor records.
Complete monthly bank reconciliations on time.
Support efficient purchasing and material ordering.
Maintain organized and compliant financial records.
Provide professional administrative support to internal and external stakeholders.
Contribute to the efficient and effective operation of the office.

Pay: $25.00-$30.00 per hour

Expected hours: 40.0 per week

Work Location: In person

Quick apply

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document controller jobs in leduc, ab

Office Administrator

Junior / Intermediate Document Controller

Manager, Project Management Office (PMO)

Financial Accountant & Analyst

Accountant

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