Lethbridge Ab Administrative assistant Jobs – 11 Openings This Week

Executive Assistant & Project Coordinator
Metaconex —Lethbridge, AB
- $60,000–$70,000 a year
- Full-time
- Human resources
- Recruiting
- Contracts
- Work from home
- Flexible schedule
Quick apply
Administrative Assistant (Part-time)
Hire Standard —Lethbridge, AB
- $23–$25 an hour
- Part-time
- Microsoft Office
- Data entry
- Typing
Quick apply
Administrative Assistant / Reception
Select People Solutions —Lethbridge, AB
- $18–$20 an hour
- Contract
- CRM software
- Word processing
- Administrative experience
Quick apply
13d
Administrative Coordinator
Rangen LLC —Lethbridge, AB
- $24–$26 an hour
- Full-time
- Hybrid work
- ERP systems
- Microsoft Office
- Administrative experience
Quick apply
Accounts Payable and Office Administrator
Shift Real Estate Management —Lethbridge, AB
- Full-time
- Microsoft Office
- Administrative experience
- QuickBooks
- Dental care
Quick apply
Administrative Support 3 & 4 Talent Pool
Government of Alberta —Lethbridge, AB
- $24.04–$33.48 an hour
- Microsoft Outlook
- Administrative experience
- High school diploma or GED
- Designated paid holidays
7d
Team Administrative Assistant
KPMG —Lethbridge, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
6d
Finance Administrative Assistant
Peak Support Services —Lethbridge, AB
- $20.00–$21.85 an hour
- Full-time
- Administrative experience
- Human resources
- QuickBooks
- Paid time off
Quick apply
16h

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Executive Assistant & Project Coordinator

Metaconex
Lethbridge, AB

Quick apply

Job details

Permanent | Full-time
$60,000–$70,000 a year

Qualifications

Recruitment coordination support
Recruitment experience
Reference checking
Document preparation
Administrative support experience
Filing
Project coordination
Administrative and business operations experience
Report and presentation preparation
Human resources
Recruiting
Contracts
Telecommunication
Executive support experience
Office management
Appointment scheduling
Communication skills
Team coordination

Full job description

About the Role

Metaconex is seeking a highly organized, proactive, and professional Executive Assistant & Project Coordinator to support the President & CEO in a fast-paced technology and operations environment. This is a trusted support role for someone who can manage priorities, coordinate people and information, keep important work moving, and handle confidential matters with judgement and discretion.

The successful candidate will combine strong executive support skills with practical business operations experience. They will help manage calendars, communications, documentation, recruitment coordination, onboarding administration, contract administration, vendor communication, and follow-up on operational priorities.

Key Responsibilities Executive Support:

Manage calendars, meetings, appointments, travel arrangements, and executive priorities.
Prepare agendas, meeting notes, briefing materials, reports, presentations, and professional correspondence.
Prioritize incoming communications and draft responses or follow-ups where appropriate.
Track commitments, decisions, and action items to ensure important work is completed.

Operations & Project Coordination:

Coordinate activities between employees, contractors, clients, vendors, and internal stakeholders.
Maintain organized company records, project notes, business documentation, and administrative files.
Track operational priorities, open items, deadlines, and assigned follow-ups.
Support invoicing, travel coordination, vendor communication, and general business administration.

HR & Recruitment Administration:

Coordinate candidate communications, interview scheduling, reference checks, and applicant documentation.
Assist with onboarding and off-boarding administration.
Support employment agreements, contract extensions, personnel documentation, and confidential HR records.
Help maintain clean, accurate records for recruitment, onboarding, benefits, payroll coordination, and employee lifecycle activities.

Qualifications:

3+ years of experience as an Executive Assistant, Project Coordinator, Office Manager, HR Administrator, or similar role.
Excellent written and verbal communication skills.
Strong organization, prioritization, and follow-through.
Comfortable handling confidential information with discretion and professionalism.
Strong document preparation, calendar management, note-taking, and follow-up skills.
Experience with recruitment, onboarding, HR administration, or project coordination is considered an asset.
Experience in technology, consulting, telecommunications, construction, data centre, or professional services environments is considered an asset.

Personal Attributes:

Proactive and able to anticipate needs before they become urgent.
Highly organized, detail-oriented, and reliable.
Professional, polished, and calm under pressure.
Comfortable working independently while keeping leadership informed.
Practical problem-solver who can turn ambiguous requests into clear next steps.
Trustworthy, discreet, and comfortable supporting sensitive business matters.

Why Join Metaconex?

Meaningful impact: Work directly with company leadership and help shape how the business operates day to day.
Variety and ownership: Support executive priorities, HR administration, recruiting, onboarding, contracts, documentation, and project coordination.
Growing technology environment: Join an IT and telecommunications company serving clients across multiple sectors and regions.
Practical influence: Your organization, judgement, and follow-through will directly improve how teams, contractors, vendors, and clients experience Metaconex.
Flexible, modern work style: Support a remote-friendly organization with collaborative tools, clear documentation, and a practical focus on outcomes.

What We Offer:

Compensation of $60,000 - $70,000 + per year, based on experience and qualifications.
Flexible work arrangements aligned to business needs.
Direct exposure to executive decision-making and operational priorities.
Opportunity to build structure, improve processes, and make a visible contribution to a growing company.

Ideal fit: A mature, self-directed executive support professional who can bring order, follow-through, and practical judgement to a busy leadership environment.

Pay: $60,000.00-$70,000.00 per year

Benefits:

Flexible schedule
Work from home

Experience:

administrative: 3 years (required)

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in lethbridge ab

Executive Assistant & Project Coordinator

Administrative Assistant (Part-time)

Administrative Assistant / Reception

Administrative Coordinator

Accounts Payable and Office Administrator

Administrative Support 3 & 4 Talent Pool

Team Administrative Assistant

Finance Administrative Assistant

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