About World Flag Series
The World Flag Series (WFS) is building flag football’s professional stage.
We create premium global, fan-first events, content, and experiences that showcase the best flag football athletes in the world while inspiring the next generation of fans and players. Our audience includes young athletes, families, coaches, fans, and the broader flag football community, with a major focus on the 5 to 18 year old athletes who are growing up playing the sport.
The Role
This role is responsible for thinking through the full event experience.
From the moment a player receives information about the event, to when they arrive, check in, compete, interact with fans, and leave, the experience should feel organized, professional, and special.
From the moment a fan hears about the event, buys or receives a ticket, arrives at the venue, watches the games, engages with the brand, and leaves, the experience should feel exciting, easy, premium, and worth remembering.
The right person will care deeply about details. They will think about the full journey, identify gaps, solve problems before they happen, and help create moments that make WFS feel like more than a game.
This is a hands-on role that blends event operations, hospitality, fan engagement, athlete services, and brand experience.
The role is "seasonal" as we prepare for WFS1 on July 25, 2026. It may be renewed for subsequent events being planned later in the year and beyond.
Key Responsibilities
--Fan Experience
- Design and support the full fan journey before, during, and after WFS events.
- Think through how fans arrive, check in, move through the venue, watch the games, interact with activations, meet athletes, access food and beverage, purchase merchandise, and leave the event.
- Help create a fun, family-friendly, premium event atmosphere that appeals to young flag football players, parents, coaches, and fans.
- Identify opportunities for fan engagement, including contests, giveaways, photo moments, athlete interactions, halftime activities, youth player experiences, and sponsor activations.
- Help ensure the event feels energetic, organized, and easy to navigate.
- Support signage, guest flow, seating, VIP areas, merchandise areas, sponsor booths, and other fan-facing elements.
--Player Experience
- Own and support the athlete experience from pre-event communication through post-event follow-up.
- Help coordinate athlete check-in, schedules, uniforms, credentials, locker rooms, warm-up areas, recovery areas, meals, hydration, transportation, and other player needs.
- Ensure athletes feel valued, respected, informed, and treated like professionals.
- Think through the small details that make athletes feel like they are part of a premium event, not just another tournament.
- Help coordinate player introductions, media moments, interviews, content capture, sponsor obligations, and fan interactions.
- Serve as a key point of contact for players during the event.
--Event Planning & Operations
- Work with the WFS leadership team to map the full event experience from beginning to end.
- Create run-of-show documents, experience maps, checklists, staffing plans, and event-day workflows.
- Coordinate with vendors, venue staff, volunteers, sponsors, production teams, content teams, and other event partners.
- Help manage event-day problem solving and ensure the experience stays smooth, organized, and professional.
- Support setup, teardown, event flow, and on-site execution.
- Document what worked, what did not, and what should improve for future WFS events.
--Brand Experience
- Ensure every touchpoint reflects the WFS brand: premium, professional, exciting, athlete-driven, and fan-focused.
- Think about how the event looks, sounds, feels, and moves.
- Help create moments that are memorable, shareable, and emotionally resonant.
- Ensure the experience supports the larger WFS mission of building flag football’s professional stage.
- Look for ways to make the event feel bigger than the venue itself, including social media moments, player arrivals, VIP experiences, youth engagement, and community-building opportunities.
Who We Are Looking For
- We are looking for someone organized, creative, detail-oriented, and highly service-minded.
- The ideal candidate understands that great events are built through small details. They notice what others miss. They care about how people feel. They can think strategically about the experience, but they are also willing to roll up their sleeves and execute.
- This person should be comfortable working in a fast-moving environment, solving problems in real time, and coordinating with many different stakeholders.
- They should love sports, events, hospitality, fan engagement, and creating experiences people remember.
Ideal Qualifications
- Experience in event planning, sports operations, hospitality, guest experience, campus events, tournaments, festivals, or live entertainment.
- Strong organizational and project management skills.
- Excellent communication skills with athletes, parents, fans, vendors, partners, and internal team members.
- Ability to anticipate problems and solve them quickly.
- Strong attention to detail.
- Comfortable working on-site in a live event environment.
- Able to manage checklists, timelines, schedules, and event-day logistics.
- Passion for sports, flag football, youth sports, women’s sports, live events, or fan experiences.
- Ability to balance premium hospitality with practical event operations.
What Success Looks Like
- Fans leave the event saying it felt professional, exciting, and worth attending.
- Players feel respected, supported, and treated like elite athletes.
- Parents and young athletes feel inspired by the experience.
- The event runs smoothly from arrival to departure.
- The WFS brand feels premium and consistent at every touchpoint.
- Sponsors, partners, and athletes are proud to be associated with the event.
- Each event improves because the team captures learnings and raises the standard.
How to Apply* (IMPORTANT)
Please include your resume, cover letter, and examples of events you have been part of in your application. Applicants who fail to include a cover letter will not be considered.
Location:
Work Location: In person
