Manitoba Practice administrator Jobs – 52 Openings This Week

Construction Office & Safety Administrator
Northern Structure Ltd. —Headingley, MB
- $25–$35 an hour
- Full-time
- English
- Microsoft Office
- Administrative experience
- Designated paid holidays
Quick apply
Executive Director (ED) - Full Time (FT) - Hillcrest Place (Manitoba) - Bonus Available
Extendicare —Brandon, MB
- Full-time
- Management
- Marketing
- Customer service
Quick apply
8h
Veterinary Practice Administrator
Dakota Veterinary Hospital —Winnipeg, MB
- $65,000–$100,000 a year
- Full-time
- Inventory control
- Medical office experience
- Administrative experience
- Disability insurance
- Dental care
Quick apply
Payroll Administrator
City of Brandon —Brandon, MB
- $64,387.84–$69,471.35 a year
- Full-time
- High school diploma or GED
- Business
- Accounting
Payroll - Payroll Administrator
City of Brandon —Brandon, MB
- $34.16–$36.85 an hour
- Full-time
- High school diploma or GED
- In-person
- Accounting
Medical Fitness Administrator
Manitoba Public Insurance —Winnipeg, MB
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Nursing
- Disability insurance
- Dental care
Equipment and Materials Administrator
Bird Construction —Winnipeg, MB
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
9d
Administrative Assistant, Administration
Haldimand County —Grandview, MB
- $61,844–$75,239 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Nursing
10d
Coordinator, Facility Management
Defence Construction Canada —Shilo, MB
- $80,886–$105,152 a year
- English
- Business development
- In-person
- Disability insurance
- Dental care
Aircraft Records Administrator
Custom Helicopters Ltd —Winnipeg, MB
- Full-time
- Microsoft Office
- High school diploma or GED
- Organizational skills
- Employee stock purchase plan
- Disability insurance
Quick apply
14d
Accounting Administrator - A/P
RFNOW Inc. —Virden, MB
- $50,000–$55,000 a year
- Temporary
- Hybrid work
- Microsoft Excel
- Sales
- Microsoft Office
- Dental care
Quick apply
Return to Work Specialist
St.Amant —Winnipeg, MB
- $36.55–$48.30 an hour
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Disability insurance
- Dental care
Quick apply
2d
Administrator - Winnipeg, MB
123Dentist —Winnipeg, MB
- Full-time
- Microsoft Excel
Quick apply
IT Security Administrator
ROBINSON —Winnipeg, MB
- Full-time
- Azure
- Computer Science
- Customer service
1d
Digital Content Coordinator (6 Month Term)
Steinbach Credit Union —Winnipeg, MB
- Hybrid work
- Marketing
- No university degree
- Communication skills
14d
Public Fire Paramedic Program (PFPP) Administrator
Manitoba Government —Brandon, MB
- $77,090–$99,331 a year
- Weekends as needed
- Analysis skills
- Presentation skills
- Travel
2d
Manager of Finance and Admin, DFOM/SOA - Level 9 (EMAPS)
University of Manitoba —Winnipeg, MB
- $44.49–$80.08 an hour
- Full-time
- Microsoft Office
- Finance
- Master's degree
14d
Clinic Manager
WELL Health Technologies Corp —Winnipeg, MB
- $65,000–$68,000 a year
- Full-time
- Communication skills
Quick apply
14d
Accounts Payable Analyst
NFI Group Inc. —Winnipeg, MB
- Full-time
- Microsoft Excel
- Microsoft Office
- Accounting
- Dental care
- Paid time off
Quick apply
10h
Senior Cloud and AI Administrator
NFI Group Inc. —Winnipeg, MB
- Full-time
- Hybrid work
- Azure
- Computer Science
- DevOps
Quick apply
3d

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Construction Office & Safety Administrator

Northern Structure Ltd.
Headingley, MB

Quick apply

Job details

Permanent | Full-time
$25–$35 an hour

Qualifications

Accounting software
Filing
Construction management software
English
Microsoft Office
Administrative experience
Human resources
QuickBooks
Payroll
Construction
Office management
Microsoft Project
Bookkeeping
Communication skills
Time management
Office experience

Full job description

Construction Office Manager

Position Summary

We are seeking a highly organized and detail-oriented Construction Office Manager to oversee daily administrative operations for our construction company. This role is responsible for coordinating office functions, supporting field operations, maintaining safety and compliance documentation, managing project data and schedules, bookkeeping activities, and assisting with human resources administration. The ideal candidate thrives in a fast-paced construction environment and can effectively balance multiple priorities while maintaining professionalism and accuracy.

Key ResponsibilitiesOffice & Administrative Management

Manage daily office operations to ensure efficient workflow and communication between office and field staff.
Maintain company records, project files, contracts, permits, and administrative documentation.
Coordinate meetings, prepare reports, and assist with correspondence and document distribution.
Support project managers, estimators, and site supervisors with administrative needs.
Track office supplies, vendor accounts, and equipment inventories.

Construction Safety & Compliance

Maintain and organize safety documentation, including incident reports, toolbox talks, safety meetings, inspections, and training records.
Assist in ensuring compliance with local, provincial/state, and federal construction safety regulations.
Coordinate employee safety certifications, orientations, and renewals.
Monitor and update company safety policies and procedures.
Support safety audits and maintain compliance records for projects and subcontractors.

Data Management & Reporting

Maintain accurate project data, employee records, and operational databases.
Enter and track job costing, purchase orders, invoices, timesheets, and project documentation.
Generate regular reports related to project progress, labor tracking, safety metrics, and operational performance.
Ensure data integrity, confidentiality, and organized digital filing systems.
Assist with implementation and maintenance of construction management software and office systems.

Scheduling & Project Coordination

Coordinate schedules for field crews, subcontractors, equipment, inspections, and deliveries.
Assist project managers with project timelines and calendar management.
Monitor schedule changes and communicate updates to relevant stakeholders.
Support coordination of mobilization, meetings, training sessions, and project deadlines.
Help ensure projects remain organized and on schedule through proactive administrative support.

Bookkeeping & Financial Administration

Perform day-to-day bookkeeping functions including accounts payable, accounts receivable, invoicing, expense tracking, and bank reconciliations.
Maintain accurate financial records and assist with budget tracking and job costing.
Prepare and process payroll information and supporting documentation.
Work closely with management and external accountants to support month-end and year-end reporting.
Utilize accounting software, including QuickBooks, to maintain financial records and generate reports.
Monitor vendor payments, customer billing, and financial documentation for construction projects.

Human Resources Support

Assist with recruitment activities, onboarding, orientation, and employee documentation.
Maintain employee files, certifications, training records, and attendance tracking.
Support payroll preparation by collecting and reviewing timesheets and related records.
Coordinate benefits information, leave requests, and HR documentation.
Help enforce company policies and maintain a professional workplace culture.

Qualifications

Experience in Office Administration, Business Administration, Construction Management, Accounting, or related field.
Minimum 3–5 years of administrative or office management experience, preferably in the construction industry.
Experience with bookkeeping and financial administration required.
Strong working knowledge of QuickBooks.
Strong understanding of construction office procedures, scheduling, and safety documentation.
Proficiency in Microsoft Office Suite and construction/project management software.
Excellent organizational, multitasking, and communication skills.
Ability to maintain confidentiality and handle sensitive information professionally.
Knowledge of workplace safety regulations and HR best practices is an asset.

Preferred Skills

Experience with construction safety requirements.
Familiarity with payroll processing and HR coordination.
Strong bookkeeping and financial reporting capabilities.
Strong problem-solving and time-management abilities.
Ability to work independently and collaboratively in a team environment.
High attention to detail and accuracy.

Work Environment

Office-based position with regular interaction with field personnel and project teams.
Fast-paced construction environment requiring adaptability and strong prioritization skills.
Occasional travel to project sites may be required.

Compensation & Benefits

Competitive salary based on experience.
Health and benefits package.
Paid vacation and holidays.
Opportunities for professional development and growth.

Pay: $25.00-$35.00 per hour

Work Location: In person

Quick apply

Refine Your Search

practice administrator jobs in manitoba

Construction Office & Safety Administrator

Executive Director (ED) - Full Time (FT) - Hillcrest Place (Manitoba) - Bonus Available

Veterinary Practice Administrator

Payroll Administrator

Payroll - Payroll Administrator

Medical Fitness Administrator

Equipment and Materials Administrator

Administrative Assistant, Administration

Coordinator, Facility Management

Aircraft Records Administrator

Accounting Administrator - A/P

Return to Work Specialist

Administrator - Winnipeg, MB

IT Security Administrator

Digital Content Coordinator (6 Month Term)

Public Fire Paramedic Program (PFPP) Administrator

Manager of Finance and Admin, DFOM/SOA - Level 9 (EMAPS)

Clinic Manager

Accounts Payable Analyst

Senior Cloud and AI Administrator

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