Operations Coordinator – The Moore Group
The Moore Group is a positive, successful real estate team looking for an organized and proactive Operations Coordinator who wants to become an essential part of a growing business.
This is an exciting opportunity for an independent, organized person with top-notch attention to detail to take on a key role in a busy real estate team. If you're the type of person who loves bringing order to chaos, enjoys improving systems, and wants your work to make a real difference every day, we'd love to meet you.
This isn't a position where you'll simply follow checklists. We're looking for someone who takes initiative without needing close supervision, notices problems before anyone else, improves systems, and takes ownership of making our business run better every month.
Within your first three months, you'll be confidently managing our listing process, coordinating marketing initiatives, supporting our REALTORS®, and identifying opportunities to improve our systems and efficiency. After one year you'll have ownership of our operations, be recommending improvements to our systems, and play an important role in helping the business continue to grow.
You’ll love working here because:
- You’ll have the autonomy to organize your time and workflow
- We are a small team where your ideas matter
· You'll have a direct impact on how our business operates, and you'll be encouraged to improve our systems rather than simply follow them
- You’ll have opportunities to grow with our company
- Lots of variety (no two days or months are the same)
- You can take pride in being a key member of one of Canada’s top-producing real estate teams
We believe in:
- treating people with respect
- solving problems instead of assigning blame
- continuous improvement
- honest communication
- work that is accurate without becoming bureaucratic
If this job is for you, you will:
- Pride yourself on producing highly accurate work
- Have exceptional organizational, problem-solving, and planning skills
- Have strong technology skills and confidence learning new software quickly
- Have excellent written communication skills
- Enjoy being a key member of a team, where you are encouraged to contribute to constant improvement
- Have a good sense of humour!
You will also:
- Present professionally on the phone and in person
- Be very comfortable working independently
- Be capable of switching gears quickly in a fast-paced environment
- Be cool under pressure and capable of juggling multiple competing priorities.
1. You will manage our listing process from start to finish, coordinating suppliers, collaborating with team members, gathering and verifying property information, and ensuring every listing is accurate, complete, and delivered on schedule.
2. You'll coordinate our social media presence, helping plan content, write engaging captions, organize campaigns, and maintain a consistent brand across multiple platforms. A sense of humour, great creative writing skills, and an eye for design are advantages.
3. You will manage multiple marketing projects throughout the year.
4. You will manage our lockbox inventory, flyer inventory and distribution and our gifting program, ensuring accuracy and completeness in each.
5. You'll be the first point of contact for many of our clients, suppliers, and team members, ensuring every interaction is professional, responsive, and helpful.
6. You will be the key person overseeing all the administrative components of our team.
1. Minimum of two years of related experience is required.
2. Effective communication with clients, colleagues, and the team via phone, text, email and in person is required for success in this position.
3. You must have a very high level of computer literacy. Ideally you are experienced with Canva, Hootsuite and Squarespace –or confident you can rapidly learn these programs in addition to our other industry-specific programs.
4. Willingness to take on additional responsibilities in operations, marketing, and project management as our business grows.
5. Experience creating systems to improve accuracy and efficiency is ideal.
· Starting salary: $28/hour ($54,000–$58,000 annually depending on hours worked), with opportunities for increased responsibility and compensation as you grow into the role
· Annual Health Spending Account: $2,000
· Ten holiday days per year to start: 5 days between Christmas and New Year’s, and 5 Fridays in July/August
· Location: In office, 35-40 hours per week, generally 9-5, M-F
· Full-time access to a vehicle is mandatory; use of vehicle is reimbursed per kilometer
· As our business grows, you'll have the opportunity to take on additional responsibilities in operations, marketing, and management.
· The Moore Group celebrates diversity and is committed to creating an inclusive environment for all clients, REALTORS®, staff and suppliers. We encourage applications from qualified Indigenous, Métis, and Inuit persons, Black, Racialized, 2SLGBTQI+, Women, and people living with Disability.
· Deadline to apply: July 15 at 10:00 AM
We're looking for someone who sees this as a career opportunity, not simply a job. If you're excited by taking ownership, improving systems, and becoming an indispensable part of a growing business, we'd love to hear from you.
Please follow these instructions carefully!
Please send an email as soon as possible to [email protected] with “Join the team: OPERATIONS COORDINATOR” in the subject line. Please include:
1. Your resume
2. Please confirm you have full-time use of a reliable vehicle
3. A note about how the words “independent, organized and accurate” apply to you and your work ethic
4. Please include a sample listing description a home or apartment (you could use your current home for inspiration, but it doesn’t matter which home you use)
Your information and interest will be confidential. Thanks for your interest in this position!
Pay: From $28.00 per hour
Benefits:
- Dental care
- Extended health care
- Mileage reimbursement
- On-site parking
- Paid time off
- Vision care
Work Location: In person
