Date Posted: 07/21/2026
Req ID: 49521
Faculty/Division: UofT Mississauga
Department: UTM: Chem/Phys. Sciences
Campus: University of Toronto Mississauga (UTM)
Existing Vacancy: Yes
Description:
About us:
U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.
Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.
This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.
Your opportunity:
Chemical and Physical Sciences (CPS) at U of T Mississauga is an interdisciplinary science department comprising Chemistry, Physics, Earth Sciences, and Astronomy. Our vibrant research labs examine questions such as how cells are programmed, how proteins function, how we develop materials for human health and sustainable future, how Earth’s climate and biosphere change over time, how we monitor and predict natural hazards, and how students learn to approach these challenges. We offer undergraduate programs in Chemistry, Physics, Earth Sciences and Astronomy as well as interdisciplinary specializations in Biological Chemistry, Biomedical Physics, and Environmental Geoscience. Our students have access to state-of-the-art teaching laboratories, are involved in cutting-edge research projects in our research labs and pursue internships at a broad range of technology companies across the GTA. Few departments can offer as wide an array of experiences as can CPS, from mapping in the Andes to simulating protein folding, to building a laser trap. Our department is home to 25 full-time faculty, including award-winning educators and researchers, who supervise a total of 90 graduate students and 16 postdocs in the CPS research labs. About 40% of our faculty have been hired in the last 10 years, the result of a recruitment and renewal drive that is ongoing.
Reporting to the Chair and the Department Manager, the Assistant to the Chair/Department Coordinator supports the daily operations of the Chair's Office and the department. Responsibilities include coordinating Chair activities, managing correspondence, supporting academic activities and processes, serving as a first point of contact, supporting departmental communications, maintaining website and information displays, and organizing departmental events and initiatives. This is a great opportunity to join our dynamic, enthusiastic and dedicated CPS Departmental team, serving students and Faculty in four disciplines.
Your responsibilities will include:
Following administrative rules and procedural instructions
Applying established standards when administering academic search activities
Collecting documentation required to carry-out the tenure and review processes from senior leadership
Monitoring and supporting Chair's correspondence, drafting internal and external communication
Organize and execute departmental activities and events including logistical support for outreach
Determining logistical details and activities for events and/or programming
Drafting and editing content for promotional and outreach materials such as brochures, newsletters, websites and/or handbooks
Essential Qualifications:
Advanced College Diploma (3 years) in Business or Administration or acceptable combination of equivalent experience
Minimum three (3) years of relevant administrative experience in an academic department
One (1) year related experience with communications and marketing, web content writing and editing, promotional material design, visual identity creation, social networking and new/emerging media
Superior proficiency in Microsoft Office software (Excel, Word, Outlook, PowerPoint), Adobe Reader and Writer required
Working knowledge of HTML, Illustrator, Photoshop, Acrobat Professional or similar web and graphic design software required
Working knowledge of social media networking such as Twitter, blogs, podcasts, Snapchat, Instagram, and Facebook required
Excellent organizational, prioritization, and time-management skills required to coordinate multiple activities, issues, and projects simultaneously
Effective problem solving skills and strong attention to detail
Superior customer service and interpersonal skills with the ability to work effectively with students, faculty members, and other key stakeholders
Flexibility and ability to respond effectively to changing conditions and requirements
Ability to interpret policies and guidelines and develop processes and procedures
Good judgement, tact and discretion in dealing with confidential information
Strong verbal and written communication skills. Superior proofreading and editing skills
Assets (Nonessential):
Administrative experience in an academic department similar to Chemical and Physical Sciences
Proactive planning
Monitoring and recording transactions for budgets
Knowledge of and experience with Equity, Diversity, and Inclusion issues and initiatives
To be successful in this role you will be:
Accountable
Diplomatic
Efficient
Multi-tasker
Resourceful
Thoughtful
Closing Date: 07/30/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 - $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Valerie Davis
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact
[email protected].
Job Segment: Chemical Research, Social Media, Drafting, Sustainability, Graphic Design, Engineering, Marketing, Energy, Creative
