Markham, On Entry level office administrative coordinator & client services coordinator full/part time Jobs – 10 Openings This Week

Intake Coordinator - Admin Support
Newcomer Women's Services Toronto —Toronto, ON
- $24.54 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Windows
Quick apply
8d
Proposal/Admin Coordinator
exp —Markham, ON
- $49,400–$69,100 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Customer Service - Service Excellence Coordinator
ONTARIO WHOLESALE ENERGY GAS & ELECTRIC —Toronto, ON
- From $50,000 a year
- Full-time
- CRM software
- Customer service
- Microsoft Office
- Dental care
- Paid time off
Quick apply
1d
Human Resources Coordinator (15 Month Contract)
DUCA Financial Services Credit Union Ltd. —Toronto, ON
- $51,904–$64,880 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Analysis skills
- Profit sharing
Quick apply
Intake Coordinator
Canadian Mental Health Association Toronto Branch —Scarborough, ON
- $54,943–$60,203 a year
- Full-time
- Microsoft Office
- Computer skills
- Business
- Disability insurance
- Dental care
Quick apply
1d
Administrative and Finance Coordinator (PSA-6)
United Nations University —Richmond Hill, ON
- Contract
- ERP systems
- English
- Administrative experience
1d
Human Resources Coordinator (Contract)
TransCare Community Support Services —Scarborough, ON
- $39,000–$44,450 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
6d
Fixed-Term Pharmacy Assistant (Markham, ON) - Onsite (7 months)
Sentrex Pharmacy Group Inc. —Markham, ON
- $22–$24 an hour
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Heavy lifting
- Wellness program
- Dental care
9d

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Intake Coordinator - Admin Support
Newcomer Women's Services Toronto —Toronto, ON
Manage the front desk at the reception answering telephone and walk-in queries, accurately and efficiently by adhering to the agency’s customer service…
$24.54 an hour
Quick apply
8d
Proposal/Admin Coordinator
exp —Markham, ON
Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms,…
$49,400–$69,100 a year

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Intake Coordinator - Admin Support

Newcomer Women's Services Toronto -
Toronto, ON

Quick apply

Job details

Full-time
$24.54 an hour
8 days ago

Qualifications

Microsoft Excel
Microsoft Outlook
Filing
Windows
Organizational skills
Computer skills
College diploma
Business
Certified Anti-Money Laundering Specialist

Full job description

Position Title: Intake Coordinator - Admin Support
Location: This position is primarily based at 245 Fairview Mall Drive, North York, ON, with the possibility of working at any of our other locations.
Vacancy: Existing
Vacancy number: ALP-0017
Number of openings: 1
Hourly rate: $24.54
Hours: 37.5 hours per week, Full-time, In- person, 8:30am - 5pm
Classification: Temporary - Full Time, up to June 29, 2027
Application Deadline: July 19, 2026, 11:59 PM EST

POSITION SUMMARY
As a member of the ALP Team, you will be involved in providing ALP support to all service users of Newcomer Women’s Services Toronto (NEW). The Coordinator is the first point of contact for the organization and will assist in carrying out the administrative operations for all programs and services delivered from our location and in accordance with the standards set out by the organization and its funders.
The Intake Coordinator is responsible for efficiently and accurately answering enquiries on the phone and in person to new and existing clients, as well as providing general information in a warm professional manner ensuring customer service satisfaction at all times. In addition, the position is responsible for providing administrative support to staff ensuring that schedules are managed and data entries are entered in a timely manner. The Coordinator is also responsible for coordinating activities related to intake, customer service and employer accounts in CAMS, etc. The role will maintain contact with clients through intake and referrals and provide administrative support including filing and ensuring that schedules and databases have accurate information and are managed efficiently. The Coordinator will notify customers of new workshops and services. As well, the incumbent will work as part of the team to manage new and dormant files. The Coordinator will manage the resources in the reception by replenishing and ensuring they are current and reflect the needs of customers.

Duties & Responsibilities

Manage the front desk at the reception answering telephone and walk-in queries, accurately and efficiently by adhering to the agency’s customer service standards. The standards are defined as a level of quality service that meets or exceeds the expectations of the client according to the stated accountabilities for answering all inquiries
Support the all programs staff by acting as an agency triage by assessing client needs and providing accurate internal program referrals
Provide initial information about agency programs and services
Book clients for Intake appointments, information sessions and workshops by collecting tombstone information to ensure appropriate service and to reduce over booking. In addition, enter information into data management systems (CAMS and Internal OS) by collecting basic information to ensure appropriateness and for statistics
Maintain records of transactions and contacts with clients. In addition, enter and update client profiles into the organization’s database.
Provide clients with reminder notice to the sessions to ensure their participation.
Assist with scheduling appointments for all programs and services
Prepare file folders for case management and maintain an adequate supply of intake and assessment forms
Manage the file distribution process by ensuring that files assigned for case management are reflective of available employment consultants, and that files for unavailable (vacation, sick) staff are reassigned, in order to reduce client’s wait time
Prepare forms and enter employer and data in an error free manner and maintain the databases
Identify and address client issues through active listening and respond in a timely manner.
Enter placement incentive data in Cams–EOIS database ensuring that the necessary accurate information is received from the team in a timely manner
Assist with mail distribution both incoming and outgoing as well as ensure adequate supply of postage stamps for prompt delivery
Responsible for ordering office supplies and tracking inventory in an efficient way and Liaising with organizations suppliers/vendors as assigned
Provide Intake/statistical reports in order to ensure efficiency and track progress in service delivery
Actively listen to client issues and work with the team to address them and find resolution in a timely manner
Assist with outreach and marketing to promote the products and services of the organization to increase awareness and attract new customers
Ensure client satisfaction through maintaining ongoing, effective communication with clients, partners, and the community
Submit monthly Intake activity report to the Manager
Submit weekly operational report of Intake to the Manager
Other duties/tasks might be assigned by the Manager

Team Contributions and Expectations

Committed to the contribution toward program targets and outcomes as defined by the funders upholding organization’s mission/vision
Participate in training of new staff, practicum students and volunteers as required
Attend workshops and training as recommended by NEW
Take an active role in the upkeep of staff areas and offices
Participate on committees as needed

POSITION MINIMUM QUALIFICATION

Community College diploma in Business Administration
2 years’ experience in a community services environment or a related field
Knowledge of the newcomer settlement and Employment Ontario sectors with a good understanding of challenges faced by prospective immigrants, newcomers to Canada, women, and youth
Able to provide services and support to ensure the administrative functions of the office are running smoothly with ability to manage the front desk reception
Knowledge of community and government services
Organizational skills to manage and coordinate resources
Organized and tidy to maintain efficiency in the flow of information and an aesthetically pleasing work area
Able to work under pressure with competing demands and duties within tight timelines
Above average working knowledge of Windows environment including Word, Excel and Outlook and ability to provide computer troubleshooting
Strong interpersonal skills, cultural sensitivity and awareness as well as political acuity in order to interact with people from diverse backgrounds and other stakeholders
Exceptional patience, language sensitivity, client sensitivity and mature judgment including managing confidentiality
Well developed communication (written and verbal) creative problem-solving skills
Team player who is also able to take initiative

Apply Now
If you’re passionate about leveraging your skills to make a social impact, we’d love to hear from you! Submit your resume and cover letter on Collage.
Newcomer Women’s Services Toronto is an equal opportunity employer and encourages applications from women, newcomers, and underrepresented groups.
Note: Accommodations are available upon request for all aspects of the selection process. Please inform us of any needs in advance.
Disclaimer: Artificial Intelligence (AI) tools will not be used in the screening, evaluation or selection of candidates. All applications are reviewed and assessed by our hiring team.

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Refine Your Search

entry level office administrative coordinator & client services coordinator full/part time jobs in markham, on

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Proposal/Admin Coordinator

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Human Resources Coordinator (15 Month Contract)

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Human Resources Coordinator (Contract)

Fixed-Term Pharmacy Assistant (Markham, ON) - Onsite (7 months)

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