markham, on executive assistant to vice Jobs – 23 Openings This Week

Leasing Assistant
SmartCentres —Vaughan, ON
- $60,000–$75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Assistant to the Executive Officers
SERVICE EMPLOYEES INTERNAL —Richmond Hill, ON
- $72,000–$90,000 a year
- Weekends as needed
- Organizational skills
- Dental care
Quick apply
Coordinator, Office of the President & Executive Assistant to the Vice-President, Finance & Administration
OCAD University —Toronto, ON
- $36.77–$48.33 an hour
- Temporary
- Hybrid work
- Microsoft Outlook
- Writing skills
- Microsoft Office
Executive Assistant
Canadian Tire —Toronto, ON
- $53,000–$88,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
Administrative Assistant - 12 Month Contract
Canadian Tire —Toronto, ON
- $23–$37 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
9d
Assistant Vice President, Technology Lead, Group Retirement Services
Sun Life —Toronto, ON
- $145,000–$235,000 a year
- Full-time
- Hybrid work
- Bilingual
- Computer Science
- Engineering
Vice President of Strategic Partnerships
Canadian Addiction Treatment Centers —Markham, ON
- $170,000–$220,000 a year
- Full-time
- Hybrid work
- Master's degree
- Business development
- Presentation skills
- Paid time off
Quick apply
Limited Term Faculty (LTF) Position in Geography
Toronto Metropolitan University —Toronto, ON
- $103,916.30 a year
- Doctoral degree
- Supervising experience
- Classroom experience
Limited Term Faculty (LTF) Position in Consumer Insight and Retail Innovation
Toronto Metropolitan University —Toronto, ON
- $103,916.30 a year
- Doctoral degree
- Master's degree
- Education
13d
Director of Strategic Partnerships
Canadian Addiction Treatment Centers —Markham, ON
- $120,000–$170,000 a year
- Full-time
- Sales
- Marketing
- Salesforce
- Paid time off
- Work from home
Quick apply
AVP, Data Science
Aviva —Markham, ON
- Hybrid work
- Analysis skills
- Bachelor's
- Leadership
Careers: Principal, Himel Branch
Bialik Hebrew Day School —Toronto, ON
- $140,000–$180,000 a year
- Master's degree
- Education
- Bachelor's
Manager Corporate Development (Case Lead)
Fidelity Investments —Toronto, ON
- $158,000–$188,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Project management
14d
Two (2) Open Rank Positions in Law
Toronto Metropolitan University —Toronto, ON
- $103,916.30–$150,029.14 a year
- Doctoral degree
- Master's degree
- Bachelor's
AVP, IT Audit
Sun Life —Toronto, ON
- $140,000–$225,000 a year
- Full-time
- Hybrid work
- Computer Science
- Engineering
- Bachelor's
Vice President/Sr. Director, Data
Pebl —Toronto, ON
- $200,000–$250,000 a year
- Full-time
- Hybrid work
- Machine learning
- AI
- Dental care
Quick apply
Manager Regional Sales
Fidelity Investments —Toronto, ON
- $65–$71 an hour
- Full-time
- Microsoft Excel
- Sales
- English
Two (2) Tenure Track Positions in Mechatronics Engineering
Toronto Metropolitan University —Toronto, ON
- $103,916.30 a year
- Doctoral degree
- Engineering
- Bachelor's
Tenure Track Position in Mechatronics Engineering
Toronto Metropolitan University —Toronto, ON
- $103,916.30 a year
- Doctoral degree
- Engineering
- Bachelor's
Open Rank Position in Indigenous and Aboriginal Law
Toronto Metropolitan University —Toronto, ON
- $103,916.30–$150,029.14 a year
- Doctoral degree
- Master's degree
- Bachelor's

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executive assistant to vice jobs near markham, on

Leasing Assistant

SmartCentres -
Vaughan, ON

Quick apply

Job details

Full-time
$60,000–$75,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
DocuSign
Yardi
Databases
Analysis skills
Construction
Clerical experience
College diploma
AI
Business
Associate's degree
Communication skills

Full job description

Job Title: Leasing Assistant
Reports To: Vice President, Leasing
Department: Leasing

Position Summary
Provide coordination and administrative support to Ontario Leasing Team lead by a Leasing VP. Duties include preparation of Tenant files and correspondence, updating of databases, interaction with tenants and legal department, and various project-based work.

Responsibilities:

Process the execution of new leases, renewals and other related lease documents in a timely manner;
Review, track and summarize new Leases and renewals by paying close attention to expirations and key dates;
Gather required supporting documentation/reports to ensure proper approval is received;
Coordinate receipt of financial background, credit applications and process credit check applications from prospective tenants as may be required;
The ability to navigate the Yardi database, pulling reports as required and handle data entry;
Ensure that lease renewal information is correct to ensure accurate reporting;
Field leasing enquiries;
Manage the scanning and posting of lease related documentation to the network drive;
Assist with site information gathering and drafting documentation and correspondence to be sent to prospective and existing tenants;
Prepare Deal Summary Sheets and all requisite backup for deal approval;
Follow up with legal department on outstanding documents requested as required Draft, review and revise commission agreements, process broker commission invoices. Submit tenant allowance payment requests as needed to appropriate parties for approval;
Prepare requests forms for amending agreements, extension agreements, as well as Leases for new tenants;
Gather and analyze information in order to prepare proposals (such as, budgets and site plans);
Assist in the maintenance of the leasing database, tracking schedules and various leasing reports;
Ability to review existing tenant leases and gain a full understanding of the Tenant’s history;
Draft letters, emails, and expense reports;
Send waiver letter and copy of lease to tenants once a binding agreement is in place;
Track Lease deal condition timelines to ensure waiver are delivered within the agreed time period as required;
Attend functions on behalf of the department as and when required;
Liaise with planning, construction, finance, legal and accounting departments as required;
Coordinate with VP on leasing team meetings; presenting reports, site visits and schedules for review and updating as necessary;
Coordinate Regional Leasing Team meetings; update site plans; take minutes of meeting and circulate to team;
Prepare budget memo requests for new and existing units for construction to price out landlord’s work on new deals;
Provide back up for executive assistant to Chairman as needed;
Assist in preparation of lease request forms;
Set-up and assist in preparation of external and internal meetings;
Coordinate travel arrangements;
Work on other projects as assigned;
Supporting Leasing VP and direct reports.
Prepared to work in the Office five days a week

Academic/Professional Requirements:

College diploma in Business Administration or a related field would be an asset.

Required Skills/Experience:

3+ years office/clerical experience or equivalent;
1-2 years practical experience in commercial real estate would be an asset;
Must excel in ability to prioritize and multitask workload;
Excellent oral and written communication skills and must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization;
Proficient in MS Word, PowerPoint, Outlook and Excel;
Capabilities with PDF Exchange Viewer, CAD, Kofax (Merging)/Nuance and DocuSign would be an asset;
Understanding of lease terminology;
Strong analytical and attention to detail skills.

Values
The Leasing Assistant must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Leasing Assistant shall conduct him/herself in a respectful and ethical manner in representing the Trust’s interests. The Leasing Assistant shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. The Leasing Assistant must take accountability for decisions made and the Leasing Assistant is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve a common goal.

The expected base pay range is: $60,000-$75,000. The base pay range is for the primary location for which the job is posted. SmartCentres values the contribution of our Associates, and our individual salaries may vary based on the geographical location of successful candidates, as well as their experience, qualifications or skills.

Smartcentres does not use artificial intelligence (AI) tools in its own applicant tracking system, and all hiring decisions are made by our recruitment / hiring team. AI may be used by external platforms or third-party agencies during the application process. Applicants should be aware that such external platforms operate independently of the employer.

The role posted is for an existing, active vacancy.

We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.

Quick apply

Refine Your Search

executive assistant to vice jobs in markham, on

Leasing Assistant

Assistant to the Executive Officers

Coordinator, Office of the President & Executive Assistant to the Vice-President, Finance & Administration

Executive Assistant

Administrative Assistant - 12 Month Contract

Assistant Vice President, Technology Lead, Group Retirement Services

Vice President of Strategic Partnerships

Limited Term Faculty (LTF) Position in Geography

Limited Term Faculty (LTF) Position in Consumer Insight and Retail Innovation

Director of Strategic Partnerships

AVP, Data Science

Careers: Principal, Himel Branch

Manager Corporate Development (Case Lead)

Two (2) Open Rank Positions in Law

AVP, IT Audit

Vice President/Sr. Director, Data

Manager Regional Sales

Two (2) Tenure Track Positions in Mechatronics Engineering

Tenure Track Position in Mechatronics Engineering

Open Rank Position in Indigenous and Aboriginal Law

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