Markham, On Project assistant/office administrator Jobs – 28 Openings This Week

Team Lead - Dental Clinic
Krest One Dental —Toronto, ON
- $30–$35 an hour
- Overtime
- Customer service
- Medical office experience
- Microsoft Office
- Dental care
Quick apply
Team Lead - Dental Clinic
Krest One Dental —North York, ON
- $30–$35 an hour
- Overtime
- Customer service
- Microsoft Office
- Organizational skills
- Dental care
Quick apply
Team Lead - Dental Operations
Krest One Dental —Toronto, ON
- $30–$35 an hour
- Overtime
- Customer service
- Microsoft Office
- Organizational skills
- Dental care
Quick apply
Team Lead
Krest One Dental —Scarborough, ON
- $30–$35 an hour
- Overtime
- Customer service
- Microsoft Office
- Organizational skills
- Dental care
Quick apply
22h
Office Administrator
Recutify Inc. —Markham, ON
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Excel
Quick apply
14d
Centre Administrator
Grifols Plasma Donation Center —North York, ON
- $45,760 a year
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Disability insurance
- Dental care
Quick apply
2d
Fleet Operations Administrator
Roam —Toronto, ON
- $45,000–$50,000 a year
- Hybrid work
- CRM software
- Microsoft Excel
- Customer service
- Dental care
Quick apply
Human Resources Administrator (Full-Time, 1 Year Contract)
STREET HAVEN AT CROSSRDS —Toronto, ON
- $55,000–$60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Human resources
Quick apply
19h
IT Support Specialist
Westerkirk —Toronto, ON
- $80,000–$95,000 a year
- Full-time
- Hospitality
- Azure
- Customer service
- Disability insurance
- Dental care
Quick apply
Lab Assistant, Embryology lab
Markham Fertility Centre —Markham, ON
- From $22.98 an hour
- Part-time
- Laboratory experience
- Bachelor's
- Quality Control
- Employee assistance program
Quick apply
12d
Office/Finance Administrator Generalist
Optimal Accounting Ltd. —Markham, ON
- $38,000–$42,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Mileage reimbursement
Quick apply
5d
Office Manager
BELFOR CANADA INC. —Toronto, ON
- $55,000–$65,000 a year
- Full-time
- Google Suite
- Microsoft Office
- Administrative experience
- Dental care
- Employee assistance program
Quick apply
5d
Assistant Contract Administrator
GHD —Markham, ON
- $91,896–$137,844 a year
- Overtime
- Microsoft Word
- Civil engineering
- Microsoft Excel
Front Office Administrator/Physiotherapy Assistant
True Life Wellness and Physiotherapy —North York, ON
- From $19 an hour
- Full-time
- Microsoft Excel
- Management
- Customer service
- Store discount
Quick apply
12d
Treatment Coordinator - Aurora Orthodontics
Corus Orthodontists —Aurora, ON
- $28–$32 an hour
- Full-time
- Computer skills
- Communication skills
- Time management
- Employee assistance program
Quick apply
Executive Assistant to the President
LMI Canada —Newmarket, ON
- $45,000–$55,000 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
Recent Graduate - Financial Administrative Assistant
AI Financial Power Group —Markham, ON
- From $20 an hour
- Temporary
- Microsoft Word
- CRM software
- Microsoft Excel
- Paid time off
Quick apply
14d
Executive Administrator, National Management Committee [Temporary 12 Months]
Doane Grant Thornton —Toronto, ON
- $75,000–$85,000 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Profit sharing
8d
Assistant Contract Administrator
HDR —Toronto, ON
- $74,000–$107,000 a year
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Human Resources / Administration Personnel
Blue Star Construction Corp. —Concord, ON
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply

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Team Lead - Dental Clinic

Krest One Dental
Toronto, ON

Quick apply

Job details

Permanent | Full-time
$30–$35 an hour

Qualifications

Customer service
Medical office experience
Certified Dental Assistant
Microsoft Office
Supervising experience
Dentrix
Organizational skills
Dental office experience
Office management
Leadership
Communication skills

Full job description

Who We Are:

Krest One Dental is a Dental Management Corporation operating multiple clinics across Ontario, Canada. Each clinic delivers a full suite of dental services, including general dentistry, cosmetic treatments, implants, and emergency care. Our locations are equipped with modern technology and staffed by experienced professionals who prioritize patient experience, accessibility, and clinical excellence. We maintain strong brand standards and place a heavy focus on digital visibility and community engagement.

Team Leader responsible for supporting daily clinic operations, supervising staff, and ensuring excellent patient care and workflow efficiency. Works closely with management to maintain professionalism, team performance, and operational standards across clinic locations.

Key Duties:

Team Leadership & Staff Management

Supervise and support administrative and clinical team members
Provide guidance, coaching, and ongoing training to staff
Assist with staff scheduling, shift coverage, and workflow management
Monitor team performance and maintain workplace professionalism
Help resolve staff concerns and workplace conflicts professionally
Support leadership initiatives and operational growth across multiple locations
Foster accountability, collaboration, and a high-performance culture

Clinic Operations

Ensure smooth day-to-day clinic operations across assigned locations
Monitor appointment scheduling, production flow, and patient experience metrics
Maintain clinic policies, procedures, and compliance standards
Support inventory management and ordering of supplies
Coordinate with dentists, hygienists, specialists, and external partners
Assist in implementing operational systems and process improvements
Support clinic growth initiatives, efficiency goals, and KPI tracking

Patient Experience

Ensure excellent customer service and patient satisfaction
Address patient inquiries, complaints, and concerns professionally
Assist patients with treatment coordination and follow-ups
Maintain patient confidentiality according to privacy regulations
Ensure consistent patient experience standards across the organization
Support patient retention, recall systems, and communication strategies

Administrative Support

Assist with patient scheduling and follow-up logistics
Support insurance verification and basic billing assistance
Maintain patient records with accuracy and confidentiality
Help monitor office supplies and place orders as needed
Ensure clinic policies and procedures are followed
Liaise with dental assistants, hygienists, and providers to support workflow
Assist management with reporting, audits, and operational documentation

Team Coordination

Support onboarding and training of new front desk staff
Provide daily support and guidance to patients, visitors, and clinic staff
Ensure staff adhere to clinic standards, protocols, and patient care expectations
Promote a positive, collaborative, and patient-focused work environment
Encourage team engagement, accountability, and continuous improvement

Patient Care & Communication

Serve as a helpful point of contact for patient concerns, redirecting to management when needed
Ensure efficient patient flow throughout the clinic
Oversee appointment reminders, recalls, and follow-ups
Maintain high patient satisfaction through friendly, timely communication
Support reputation management and patient feedback initiatives

Compliance & Safety

Ensure compliance with infection prevention and control protocols
Support workplace health and safety standards
Maintain knowledge of dental office software and insurance procedures
Ensure adherence to privacy legislation, regulatory requirements, and DSO operational standards

Reporting & Documentation

Prepare and submit reports on office performance, including financial, patient flow, and staff efficiency.
Analyze patient satisfaction surveys and take appropriate action to improve service delivery.
Manage inventory reports and track the use of materials.

Required Qualifications:

Minimum of 1 year of experience as a Dental Office Manager within the healthcare industry.
Dental office experience is required, and knowledge of dental procedures and terminology is preferred.
Strong knowledge of dental insurance claims, billing, and coding.
Proficient in office software (e.g., Microsoft Office Suite) and dental practice management software (e.g., Akitu, Dentrix).
Strong leadership and organizational skills with the ability to manage multiple priorities.
Excellent communication skills, both written and verbal.
Ability to work independently and in a team environment.

Preferred Qualifications:

Certification in dental office management or related fields (e.g., CDA, Dental Office Administrator Certificate).
Experience of hiring and performance reviews.
Familiarity with local healthcare regulations and public health policies.

Physical Requirements:

Ability to sit, stand, or walk for extended periods.
Occasional lifting of office supplies or dental equipment (up to 20 lbs).
Ability to work at a fast pace and manage high-stress situations effectively.

Working Conditions:

Occasional overtime may be required during peak periods or for special projects.
The position may require standing for long periods, occasional lifting, and the ability to work in a fast-paced, patient-focused environment.

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Equal Opportunity Employer:

We are an equal opportunity employer and encourage applications from all qualified individuals. We are committed to providing a diverse and inclusive workplace for all employees

This Vacancy is for an existing position in the organization

Pay: $30.00-$35.00 per hour

Application question(s):

How many years of experience do you have working in a Dental Clinic set up?
How many years of experience do you have working with dental insurance claims and patient billings?
Are you legally eligible to work for any employer in Ontario?
Are you available to work evenings and weekends as needed?

Work Location: In person

Quick apply

Refine Your Search

project assistant/office administrator jobs in markham, on

Team Lead - Dental Clinic

Team Lead - Dental Clinic

Team Lead - Dental Operations

Team Lead

Office Administrator

Centre Administrator

Fleet Operations Administrator

Human Resources Administrator (Full-Time, 1 Year Contract)

IT Support Specialist

Lab Assistant, Embryology lab

Office/Finance Administrator Generalist

Office Manager

Assistant Contract Administrator

Front Office Administrator/Physiotherapy Assistant

Treatment Coordinator - Aurora Orthodontics

Executive Assistant to the President

Recent Graduate - Financial Administrative Assistant

Executive Administrator, National Management Committee [Temporary 12 Months]

Assistant Contract Administrator

Human Resources / Administration Personnel

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