Markham, On Remote executive assistant Jobs – 50 Openings This Week

Executive Assistant
TDS Personnel Ltd —Toronto, ON
- $90,000–$100,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
22h
Corporate Legal Assistant
Cartel Inc. —Toronto, ON
- Up to $85,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Word processing
- Research
Quick apply
9d
Account Sales Representative
Sentient HR Services Inc. —Markham, ON
- $60,000 a year
- Part-time
- CRM software
- Business development
- Presentation skills
Quick apply
Senior Executive Assistant
Ontario Teachers' Pension Plan —Toronto, ON
- $75,000–$120,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Administrative experience
Account Executive
Assistant Launch —Toronto, ON
- Full-time
- Remote
- CRM software
- Communication skills
Quick apply
1d
Account Executive – GTHA (Part Time)
The Foray Group —Toronto, ON
- $28,600 a year
- Part-time
- Remote
- CRM software
- Business development
- Presentation skills
- Dental care
Quick apply
Part-time Administrative Assistant
Yonge North York BIA —North York, ON
- $24–$26 an hour
- Part-time
- Microsoft Word
- Customer service
- Writing skills
- Mileage reimbursement
Quick apply
Administrative Assistant
Caseware —Toronto, ON
- $60,000–$70,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Administrative experience
- Travel
Quick apply
Business Development Representative
Loopio Inc. —Toronto, ON
- $60,000 a year
- Full-time
- Remote
- Salesforce
- Business development
- Analysis skills
Executive Assistant
Speer Technologies Inc. —Toronto, ON
- $45,000–$70,000 a year
- 8 hour shift
- Hybrid work
- Google Suite
- Microsoft Office
- Communication skills
- Wellness program
- Paid time off
Quick apply
Event Marketing Coordinator
Fidelity Investments —Toronto, ON
- $73,000–$90,000 a year
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Customer service
- Tuition reimbursement
- Paid time off
Account Executive, SMB
Loopio Inc. —Toronto, ON
- $70,000–$90,000 a year
- Full-time
- Remote
- Business development
- AI
- Negotiation
Translator, Fidelity Clearing Canada (FCC) - 100% Remote - Contract
Fidelity Investments —Toronto, ON
- $36–$55 an hour
- Full-time
- Remote
- English
- Research
- Project management
- Tuition reimbursement
- Paid time off
Executive Assistant/ Social media (Part-time) - In person (Queen/King East)
Coach Chad —Toronto, ON
- From $25 an hour
- Part-time
- Social media management
- No experience needed
- Administrative experience
- Flexible schedule
Quick apply
7d
Software Developer Customer Data Platforms
Fidelity Investments —Toronto, ON
- $101,000–$118,000 a year
- Full-time
- Computer science
- Computer Science
- Software troubleshooting
- Tuition reimbursement
- Paid time off
Business Application Support Analyst
Fidelity Investments —Toronto, ON
- $88,000–$117,000 a year
- Full-time
- English
- Analysis skills
- No university degree
- Tuition reimbursement
- Paid time off
Software Developer
Fidelity Investments —Toronto, ON
- $101,000–$118,000 a year
- Full-time
- Remote
- Computer science
- Computer Science
- AWS
- Tuition reimbursement
- Paid time off
Director of Marketing & Communications
Canadian Addiction Treatment Centers —Markham, ON
- $120,000–$160,000 a year
- Full-time
- Marketing
- Salesforce
- Presentation skills
- Paid time off
Quick apply
Senior Account Executive, Mid-Market
Loopio Inc. —Toronto, ON
- $90,000–$110,000 a year
- Full-time
- Remote
- Salesforce
- Business development
- Presentation skills
14d
AI Agent Experience Designer
Observe.AI —Toronto, ON
- $85,000–$120,000 a year
- Full-time
- Remote
- Presentation skills
- AI
- Analytics
- Disability insurance
- Dental care
Quick apply

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Executive Assistant

TDS Personnel Ltd -
Toronto, ON

Quick apply

Job details

Permanent
$90,000–$100,000 a year
22 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Investment
Record keeping
Microsoft Outlook
Document preparation
Finance
Post-secondary education
Administrative support experience
Filing
Administrative experience
Budgeting
Executive support experience
Appointment scheduling
Adobe InDesign
Communication skills
Client interaction
Team coordination

Full job description

Our client, a leading alternative investment management firm based in Toronto is seeking an Executive Assistant to provide professional administrative support to the executive management team, primarily the CEO. This position is in-office four days a week and the hours are 10am to 6pm.

Responsibilities :

1) Professional Administrative Support (50%)

Provide proactive administrative support including liaising with key internal and external contacts, scheduling and general correspondence to ensure all needs of the Managing Director are met.
Prioritize and organize work to facilitate the smooth running of the business.
Manage and monitor the calendar of appointments, upcoming events and facilitate prioritized response to matters requiring immediate attention. Coordinate agendas, and dispatch meeting invitations and agendas, book meeting rooms and arrange for IT resources and other requirements in support of smooth and efficient meeting facilitation.
Develop and maintain an efficient recordkeeping / filing system to ensure reports, correspondence and financial documentation are maintained and readily available (both electronic and hard copy as required).
Maintain cleanliness of CEO’s office environment and organize CEO’s files and records.
Develop communications and correspondence as required.
Participate in planning, organizing and implementation of events (e.g., roadshows, conferences).
Manages complex international multi-leg travel, often requiring continuous changes, and rescheduling.
Meeting support (e.g., minute taking, summarizing action items and next steps) as required.
Manage expenses.
Screen telephone calls and respond to and resolve moderately complex inquiries or matters of an administrative or operational nature.
Identify and respond to appropriate requests independently and confidentially.
Primary contact for all general inquiries.
Liaise between Managing Director and all other team members.
Develop and leverage relationships with executives and other team members, and externally, to foster and support intra-group coordination while carrying out accountabilities.
Exercise diplomacy and be a professional representative of the team.
Interacts with colleagues, vendors and clients globally, dealing with multiple timezones and cultural implications depending on unique requirements of the business unit.
Will be provided with a company iPhone to monitor urgent requests when they are away from their desk and after-hours.

2) Expense Analysis & Support (10%)

Monitors and analyzes CEO expenses to determine whether personal or company-related.
Works closely with Office Manager to ensure all invoices, vendor payments and receipt tracking related to the CEO are completed in a timely manner.

3) General Office Administration (25%)

Liaise with Office Manager regarding maintenance issues.
Prepares and dispatches outgoing mail, interfaces with selected couriers to ensure packages have been delivered within established timeframes.
Order and approve catering, supplies, stationary purchases and inventory for the team; ensure purchases are within budget.
Maintain document files and archiving of records.
Work with Office Manager to ensure proper maintenance of premises and equipment by monitoring and placing service calls as necessary.
Work with Office Manager to maintain vacation records for the department.
Performs back-up function for other administrative staff during vacation or other absences to ensure that administrative support is provided on an ongoing basis.
Maintains confidential client information for the business, team, or leadership and ensures information is handled appropriately.

4) Personal Assistance (15%)

Personal assistance consists of personal tasks that will allow the CEO to more easily conduct business, including but not limited to:

Picking up food (snacks/lunch/dinner) or sundries
Booking personal appointments and reservations
Personal travel arrangements

Qualifications:

Minimum 8 years experience as an Executive Assistant supporting CEO or other senior executives.
Proven experience working effectively in a fast-paced environment, dealing with deadlines, and managing conflicting priorities.
Post-secondary education or equivalent experience and other professional related training and development to keep skills current.
Excellent understanding of the processes, policies and procedures required for supporting the team.
Knowledge of investment or financing is a definite asset.
Troubleshooter and diplomat with ability to be the CEO’s ambassador to the inside and outside world.
Free up executives from administrative distractions and help boost productivity.
Professional, discreet, independent, flexible, and resourceful.
Excellent calendar management, filing (digital), meeting preparation, travel planning, and people skills.
Ability to plan and execute team and client events when required.
Strong written and verbal communication skills, including letter writing, minute taking, and presentation preparation.
Detail oriented, extremely well organized; able to manage time and expectations, and effectively multi-task under high pressure.
Advanced PC skills and strong proficiency in MS Office 365 (Word, Excel, PowerPoint, Outlook).
Experience with web tools, creative software and Adobe InDesign an asset.

Working Conditions & Position Details

This role is a full-time permanent position in a professional office environment and will require a minimum of 4 days a week working from the office premises. This role may require the individual to frequently work outside of regular office hours. Normal office hours are 10am-6pm.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

Job Type: Permanent

Pay: $90,000.00-$100,000.00 per year

Work Location: Hybrid remote in Toronto, ON

Quick apply

Refine Your Search

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