Markham, On Senior executive assistant Jobs – 3 Openings This Week

Senior Executive Assistant
Northern Alarm Protection —Richmond Hill, ON
- $55,000–$75,000 a year
- Full-time
- Research
- Microsoft Office
- Organizational skills
Quick apply
6d
Senior Administrative Assistant, Capital Markets - 12 Months Term
CIBC —Toronto, ON
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills

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Senior Executive Assistant
Northern Alarm Protection —Richmond Hill, ON
Coordinate executive participation in industry events, conferences, and community initiatives. Research opportunities, prepare recommendations and coordinate…
$55,000–$75,000 a year
Quick apply
6d

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Senior Executive Assistant

Northern Alarm Protection -
Richmond Hill, ON

Quick apply

Job details

Full-time
$55,000–$75,000 a year
6 days ago

Qualifications

Facilitation
Document preparation
Filing
Research
Microsoft Office
Schedule management
Stakeholder coordination
Report and presentation preparation
Written report writing
Organizational skills
Budgeting
Executive support experience
Business
Communication skills
Client interaction
Team coordination
Stakeholder relationship building
Project progress tracking
Time management
Stakeholder management

Full job description

Overview

The Senior Executive Assistant to the President & CEO serves as a trusted advisor and key administrative resouce, providing high-leveled support to the President & CEO while coordinating strategic initiatives across the organization. This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced enviroment.

Responsibilities.

Manage and maintain the President & CEO’s calendar, appointments, meetings, and travel arrangements.
Prioritize scheduling requests and ensure effective use of executive time.
Prepare meeting materials, agendas, presentations, reports, and correspondence.
Screen, prioritize, and respond to communications on behalf of the President & CEO where appropriate.
Coordinate internal and external meetings, including leadership meetings, board meetings, and client engagements.

Strategic Coordination

Track and monitor key corporate initiatives, projects, and action items.
Follow up with leadership team member to ensure deadlines, commitments, and deliverables are achieved.
Maintain executive dashboards and organizational performance reports.
Assist with annual planning, budgeting, goal setting, and strategic projects.

Leadership Team Support

Coordinate leadership meetings and document key decisions and action items.
Prepare summaries, reports, and follow up communications.
Facilitate cross-departmental communication and collaboration

Client & Stakeholder Relations

Serve as a professional point of contact for clients, partners, vendors, and industry stakeholders.
Assist in maintaining and strengthening key business relationships.
Coordinate executive participation in industry events, conferences, and community initiatives.

Confidentiality & Administration

Handle sensitive and confidential business information with the highest degree of discretion.
Maintain corporate records, executive files, and important documentation.
Ensure compliance with company polices and administrative procedures.

Special Projects

Lead or assist with projects assigned by the President & CEO
Research opportunities, prepare recommendations and coordinate implementation plans.
Support company events, employee initiatives, and charitable activities.

Qualifications

Exceptional organizational, communication, and time-management skills.
Demonstrated ability to manage confidential information.
Advanced proficiency with Microsoft 365 applications.
Strong attention to detail and ability to work independently.
Experience supporting senior executives is considered a strong asset.
Prioritize scheduling requests and ensure effective use of executive time.
Prepare meeting materials, agendas, presentations, reports, and correspondence.
Screen, prioritize, and respond to communications on behalf of the President & CEO where appropriate.
Coordinate internal and external meetings, including leadership meetings, board meetings, and client engagements.

Pay: $55,000.00-$75,000.00 per year

Work Location: In person

Quick apply

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Senior Executive Assistant

Senior Administrative Assistant, Capital Markets - 12 Months Term

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