Markham On Office manager Jobs – 90 Openings This Week

Beth Tzedec - Clergy Office Manager & Executive Assistant to Sr Rabbi (English/Hebrew Speaking)
Beth Tzedec Congregation —Toronto, ON
- $62,500–$69,000 a year
- Full-time
- CRM software
- System design
- Research
- Dental care
- Paid time off
Quick apply
10d
Branch Manager
AccessSMT —Concord, ON
- From $110,000 a year
- Full-time
- ERP systems
- Microsoft Office
- Business development
- Dental care
- Employee assistance program
Quick apply
Branch Growth & Operations Manager (Real Estate Brokerage)
The HR Pro —Toronto, ON
- $80,000–$120,000 a year
- Business development
- Team management
- Human resources
Quick apply
Bookkeeper
Confidential —Toronto, ON
- $50,000–$60,000 a year
- Full-time
- Microsoft Office
- QuickBooks
- In-person
- Disability insurance
- Dental care
Quick apply
13d
Office Administrator - Dance School
Markham Dance Academy —Markham, ON
- $18–$21 an hour
- Part-time
- Sales
- Marketing
- English
Quick apply
3d
Concierge & Office Manager | Contract
VIVA Retirement Communities —Vaughan, ON
- $55,000–$60,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Heavy lifting
- Paid sick leave
Quick apply
Office Manager/Bookkeeper
A Property Management Co. —North York, ON
- $48,000–$55,000 a year
- Full-time
- English
- Microsoft Office
- QuickBooks
Quick apply
7d
Assistant Office Manager
Value Windows and Doors —Concord, ON
- From $19 an hour
- Full-time
- CRM software
- Microsoft Outlook
- Administrative experience
Quick apply
Senior Dental Receptionist / Treatment Coordinator / Office Manager | $25-$34 /hr
Estate Dentistry —Richmond Hill, ON
- $25–$34 an hour
- Full-time
- Google Suite
- Administrative experience
- Supervising experience
- Dental care
Quick apply
9d
Coordinator IV
Manpower Services Alberta —Toronto, ON
- From $35 an hour
- Full-time
- Inventory management
- Customer service
- Bachelor's
Quick apply
1h
Bookkeeper
TalentSphere —Richmond Hill, ON
- From $70,000 a year
- QuickBooks
- Organizational skills
- Contracts
Quick apply
13d
Business Office Coordinator
Amica Senior Lifestyles —Scarborough, ON
- $55,000–$69,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Recruiting
- Dental care
- Vision care
6d
People and Workplace Coordinator
Venture Computers of Canada Inc. —Markham, ON
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
Quick apply
7d
Office Manager
Tricon Residential —Toronto, ON
- $74,380–$123,960 a year
- Full-time
- Administrative experience
- Project management
- Recruiting
Quick apply
Workplace Experience Manager & Executive Support
Spellbook —Toronto, ON
- $84,750–$106,000 a year
- Full-time
- Google Suite
- Microsoft Office
- Organizational skills
- Paid time off
Front Office Manager
Sandman Hotel Group —Markham, ON
- $58,000–$63,000 a year
- Full-time
- Computer literacy
- Microsoft Office
- Hotel
- Dental care
- Employee assistance program
Quick apply
Manager, Office Operations
BDO —Toronto, ON
- $75,000–$113,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Analysis skills
- Supervising experience
- Paid time off
Office Manager
TianFloc Canada Inc. —Markham, ON
- $21.72–$47.31 an hour
- Contract
- English
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
Manager, Academic and Administrative Operations
York University —Toronto, ON
- $109,226–$118,578 a year
- Word processing
- Finance
- Databases
Workplace Operations Specialist
Ripple —Toronto, ON
- $88,000–$105,000 a year
- Google Suite
- Customer service
- Guest services
- Paid time off
Quick apply

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Beth Tzedec - Clergy Office Manager & Executive Assistant to Sr Rabbi (English/Hebrew Speaking)

Beth Tzedec Congregation -
Toronto, ON

Quick apply

Job details

Permanent | Full-time
$62,500–$69,000 a year
10 days ago

Qualifications

CRM software
Data management software
Team leadership
Administrative support experience
System design
Filing
Process improvement
Research
Microsoft Office
Administrative experience
Analysis skills
Database management
Bachelor's
Donor relations
Calendar management
Report and presentation preparation
Client services
Customer service orientation
Front desk
Executive support experience
Office management
Training & development
Hebrew
Leadership
Delegation
Communication skills
Team coordination
Analytics
Account reconciliation

Full job description

OVERVIEW

Working for Beth Tzedec Congregation, this position leads the Beth Tzedec Spiritual Leadership Team (SLT) administrative pool and serves as the Executive Assistant and partner to the Senior Rabbi. The Clergy Office Manager is responsible for the overall operation, systems, and performance of the SLT Administrative Pool.

This role supervises one Executive Assistant and is accountable for ensuring that the full Spiritual Leadership Team is supported with consistency, professionalism, rigor, and care.

This is a senior executive administrative position requiring the ability to manage multiple projects and portfolios simultaneously, exercise sound independent judgment, work fluently with data and CRM systems, and possess an appreciation for the diverse roles a synagogue plays in its members' lives.

The SLT Administrative Pool supports the full eight-person Spiritual Leadership Team. The position holds primary responsibility for the Sr. Rabbi's office and for the design and management of the shared systems, workflows, and standards that govern both the clergy administrative pool and development office support functions.

RESPONSIBILITIES

Senior Rabbi & Clergy Executive Support

Serve as the primary executive assistant to the Sr. Rabbi, managing his calendar, correspondence, scheduling, and priorities with precision and discretion.
Arrange, confirm, and prepare briefings for meetings by obtaining relevant information, materials, and research in advance to properly prepare the Sr. Rabbi.
Prepare and manage correspondence, reports, emails, memos, board materials, donor communications, and grant submissions on behalf of the Sr. Rabbi.
Coordinate the Sr. Rabbi's pastoral appointments, lifecycle engagements and events, speaking commitments, and community relationship-building activities.
Support the Sr. Rabbi's public voice initiatives, including media appearances, publications, and digital content.
Arrange travel accommodations and itineraries prior to trips and conferences.
Reconcile expense reports on a monthly basis as needed.

Pool Leadership and Supervision

Supervise one Executive Assistant, providing day-to-day direction, workload management, and performance support.
Assign and manage work across the pool, ensuring equitable distribution, appropriate coverage, and consistent quality of support to all SLT members.
Conduct regular check-ins with the pool EA to align priorities, share information across portfolios, and proactively address issues.
Serve as the escalation point for complex, sensitive, or urgent administrative matters across the pool.
Support the onboarding and ongoing development of pool staff.

Systems Design and Management

Design, implement, and maintain the administrative systems that support the SLT: scheduling platforms, communication protocols, filing structures, and workflow tools.
Develop and maintain shared templates for correspondence, lifecycle coordination, program planning, meeting management, and donor stewardship.
Implement and optimize CRM usage (PastoralReach and ShulCloud) across the SLT, establishing standards for pastoral tracking and reporting.
Identify and implement process and technology improvements that increase SLT Office effectiveness.

SLT Coordination

Prepare agendas and briefing materials for SLT meetings; attend meetings and record minutes with action items and carry out appropriate follow-ups.
Coordinate shared SLT calendaring across High Holy Day preparation, lifecycle seasons, and programming cycles.
Liaise with the Executive Director and departmental staff on behalf of the SLT as required.
Coordinate and oversee the booking of lifecycle events, including preparation of corresponding certificates and documentation as divided between the pool.
Oversee conversion candidate coordination for the spiritual leadership team — tracking candidate progress, organizing conversion documentation, and scheduling Beit Din proceedings — with day-to-day meeting scheduling delegated to and performed by the supervised Executive Assistant under this role's quality oversight.
Compose emails and correspondence on behalf of SLT members and provide appropriate follow-ups.
Prepare presentations and reports as required.
Assist members of the congregation as required; serve as a warm, professional first point of contact.
Maintain the strictest confidentiality.
Attend programs and events as required (flexible time schedule).
Perform other duties as assigned. Routine tasks such as member mailings and reception relief are primarily assigned to the supervised Executive Assistant; this role covers only when needed.

Requirements

University or College Degree.
Knowledge of Jewish culture, traditions, and observances.
Hebrew reading proficiency (decoding) required: this role verifies and produces Hebrew text in lifecycle certificates, conversion documentation, and donor/bulletin materials, and coordinates scheduling against the Hebrew calendar; conversational Hebrew is an asset but not required
Minimum 5 years of experience supporting an executive, preferably within a non-profit, faith-based environment.
Prior supervisory or team leadership experience is an asset.
Experience with CRM database management
A keen attention to detail, proven track record of self-direction, follow-through and dependability.
Team leader and team player; sound independent judgment; discreet.
Professionalism, discretion, hospitality, confidentiality and strong customer service / welcoming skills.
Systems thinker: ability to design, document, and hold a team accountable to administrative processes and standards
Strong analytical skills; ability to synthesize data into clear reports and donor-facing impact narratives
Strong MS Office and computer skills; experience with scheduling, calendar maintenance (CRM, Doodle, Calendly, etc.)
Familiarity with database management (e.g., ShulCloud, PastoralReach, or comparable CRM)
Excellent written and oral communication skills

Submit your application:

Please submit your cover letter and resume to Evon Kassabian at: [email protected]

We thank all applicants for their interest in Beth Tzedec Congregation. Only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $62,500.00-$69,000.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
On-site parking
Paid time off
Vision care

Application question(s):

Outline your knowledge of Jewish culture and traditions
Are you currently living in the Greater Toronto Area?

Education:

Bachelor's Degree (required)

Experience:

Executive Assistant: 5 years (required)

Language:

Hebrew (required)

Work Location: In person

Quick apply

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office manager jobs in markham on

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