PAYROLL & RECEPTIONIST:
Full time Office Hours - Mon to Fri - 8 am to 4:30 pm
Are you a highly organized, detail-oriented individual looking for a stable and welcoming workplace ? O’Mahony Concrete Forming is a trusted, family-owned, premier concrete forming company in Simcoe County and has been in business for 40 years. You can learn more about our companies by visiting our website at www.omahony.ca
Join Our Family-Owned Construction Team !
- When you are part of the O’Mahony team, you are more than just an employee. You are part of passionate group of people who support each other as a team to strive for excellence.
- A team where your work is seen, appreciated, and impacts our success directly, building residential communities in the area you live.
- Working Local – no longer wasting time commuting to the city – we are located just minutes north of Barrie in Midhurst.
- Work conventional hours, leaving your evening and weekend free.
- We offer competitive pay structure based on experience, benefits and group RRSP
Responsibilities consist of:
As a dual-role professional, you will ensure our office operates smoothly and our employees are paid accurately.
Payroll:
- Weekly Payroll Entry
- Calculate hours from physical time sheets, investigate missing information or hours, transferring into a digital spreadsheet and then data entry to 3rd party payroll (Payworks)
- Requires an understanding of payroll (ie gross vs net wages, tax deductions, calculating percentages and hourly rate based on hours worked etc)
- Follow company processes developed to ensure accuracy
- Allocation of hours to job sites accordingly. Understanding job site and construction (an asset) but not required.
- On and Off Boarding employees (New hire employee packages including safety course requirements)
Reception / Administration:
- Answering, screening and directing incoming calls with professionalism, greet clients and visitors warmly, and keep our office area inviting.
- General inquiries from potential new customers (Customer correspondence as directed including quotations etc.)
- Maintain organized digital/physical files, process mail and assist with project-related paperwork.
- Ordering, organizing and managing office supplies
- Assist with maintenance of Life Insurance policies, benefits and RRSP vendors.
- Assist with all Health and Safety both digital and physical administration (including SDS’s maintenance, annual course updates for all employees and monthly safety “tool talks”)
- Assist estimating department with admin duties (such as downloading and printing construction plans and preparing quotes)
What the company is looking for:
· We are looking for a reliable and friendly Payroll clerk & Receptionist to be the welcoming face of our company and the backbone of our office administration.
· A confident, calm, polite and eager person who wants to contribute to a successful business and be surrounded by a supportive team at work.
· Strong proficiency in data entry and Excel training or work equivalent (Payroll requires a working knowledge and proven experience with excel). This is a must !
· Must be proficient with Microsoft Office 365, Outlook and Word
· Must understand and be able to create “Shared Calendars” for various important dates
· A working knowledge of SAGE 50 Quantum Accounting (accounting software) is a definite asset.
· A working knowledge of Payworks (payroll system) is an asset.
Qualifications include:
- Strong attention to detail, accuracy and timelines, with , will make you the candidate to beat.
- Ability to Multi-task and work in busy environment, while always maintaining quality and professionalism.
- Excellent organizational skills.
- Proficient in math
- Completion of a post-secondary degree/diploma in accounting or equivalent work experience.
- A minimum of 1-2 years of experience in payroll and administrative role.
- Experience and understanding of the construction industry is an asset.
We thank everyone for their interest but only those candidates selected for an interview will be contacted.
Job Types: Full-time, Permanent
Pay: $24.00-$30.00 per hour
Benefits:
- Casual dress
- Dental care
- Life insurance
- On-site parking
Work Location: In person
