ServiceMaster Clean Moncton is looking for a full time Administrative Assistant / Bookkeeper to join our office team. Reporting to the Office Manager, the selected candidate will be responsible for duties related (but not limited) to; invoicing, purchasing, payroll, banking, reporting, account reconciliations, budgeting, etc. The role will be Monday to Friday 10:00am to 3:30pm daily or extended as needed.
The following is a list of essential duties and responsibilities of this job. The tasks and the time spent performing each task may vary as business needs. ServiceMaster Clean Moncton maintains the right to modify job duties and responsibilities at its discretion.
Key areas of responsibility include:
- Recording financial transactions, such as sales, bank transactions, payroll expenses, bank transactions, payroll expenses and purchases
- Using Accounting software and spreadsheet software
- Reconciling bank statements to company records
- Processing payroll, including calculating wages and deductions, payroll accrual, ROE's, T4's
- Ensuring financial activities comply with tax, payroll and foreign currency regulations
- Performing accounts payable duties, including keeping track of supplier invoices and remitting timely payments
- Overseeing accounts receivable by creating invoices, tracking payments and collecting overdue accounts
- Maintain organized financial records and documentation for audits, quarterly and year-end
- File remittance and company filing, such as, GST/HST, corporate taxes, royalty reporting, WorkSafe
- Maintain Company Insurance, such as Liability Insurance, Life & Group Insurance, Automobile, Contractors Compliance, Facility Insurance
- Receptionist Duties: Provide administrative support where required
The ideal candidate will have:
- Post-secondary degree or diploma with a focus in accounting or general business
- 5+ years of practical experience
- Franchisee Model financial experience
- Demonstrated experience with Quickbooks and Payroll Software
- Advanced knowledge of general accounting principles, reconciliations & budgets
- Excellent knowledge of Office 365 Microsoft Excel, Word, Outlook and Teams
- TimeKeeping Software
- CorrigoPro
- Contractor Check
The ideal candidate will be:
- Strong team player.
- Well organized and detail oriented.
- An excellent communicator
- Willingness to help in all aspects of the business
- You must be able to pass a Security Clearance, have a valid Driver’s License, reliable vehicle and as well as clean a Driver’s Abstract.
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care
Work Location:
- In person at ServiceMaster Clean Moncton, 555 Edinburgh Drive, Unit 5
Pay:
General
- Maintain professional conduct and appearance in all internal and external facing activities
- Establish positive report with clients when possible
- Provide an exceptional level of service that exceeds the expectation of the client
- Conduct all work in accordance with company safety practices to ensure a safe work environment
- Adhere to all company workplace policies
- Perform other duties as may be required
Please submit resume including cover letter for our consideration including salary expectations
Competitive base salary commensurate with experience including standard benefits
We appreciate all those who apply, but only those who we wish to interview will be contacted.
Expected start date: July 13, 2026 (or earlier if available)
