Montréal Qc Academic program coordinator Jobs – 17 Openings This Week

Administrative Student Affairs Coordinator
McGill University —Montréal, QC
- $31.19–$38.65 an hour
- Full-time
- Hybrid work
- Bilingual
- Writing skills
- English
- Dental care
- Paid time off
7d
Pricing & Sales Coordinator - Agri Vertical
Kintetsu World Express Inc. —Dorval, QC
- $55,000–$65,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Computer skills
Quick apply
Project coordinator in indigenous schools (Nunavik, Eeyou Istchee, etc)
Fusion Jeunesse —Montréal, QC
- From $20 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- English
- Wellness program
- Flexible schedule
Quick apply
11d
Clinical Research Coordinator
McGill University —Montréal, QC
- $33.05–$40.97 an hour
- Full-time
- Hybrid work
- Nursing
- English
- Bachelor's
- Dental care
- Paid time off
Social Service Officer
Kativik School Board —Montréal, QC
- $56,670–$100,410 a year
- Full-time
- Hybrid work
- Bilingual
- English
- Administrative experience
- Employee assistance program
6d
Research Assistant
Centre universitaire de santé McGill - Institut de Recherche —Montréal, QC
- Temporary
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Spanish
- Designated paid holidays
- Employee assistance program
Quick apply
Coordonnateur.trice, Gouvernance de l’IA / Coordinator, AI Governance
Mila - Institut québécois d'intelligence artificielle —Montréal, QC
- Full-time
- Hybrid work
- Bilingual
- Social media management
- English
- Disability insurance
- Dental care
Quick apply
6d
Education Coordinator - Learning Centre
Oxford Learning Centres, Inc. —Dollard-Des Ormeaux, QC
- $20–$24 an hour
- Full-time
- Sales
- Customer service
- Microsoft Office
Quick apply
Reception, Registration and Records Agent (Replacement)
Vanier College —Montréal, QC
- $25.65–$28.68 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
5d
Campus recruiter & employer brand coordinator (14-month contract)
Coveo —Montréal, QC
- Contract
- Bilingual
- English
- Organizational skills
Quick apply
Test Center Manager
Pearson —Montréal, QC
- From $25.02 an hour
- Full-time
- Heavy lifting
- Customer service
- Windows
Invigilator
McGill University —Montréal, QC
- $18 an hour
- Bilingual
- English
- Bachelor's
Coordonnateur(trice) du programme Espace d'étude - Study Hub Program Coordinator
Montreal YFC —Pierrefonds, QC
- $40,000–$45,000 a year
Quick apply
Faculty Lecturer (Professional), School of Physical and Occupational Therapy, Clinical Education of Physical therapy program, (C2-260612)
McGill University —Montréal, QC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CPR Certification
Ingram School of Nursing - Nurse Practitioner Program Postings for Fall 2026
McGill University —Montréal, QC

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Administrative Student Affairs Coordinator

McGill University -
Montréal, QC

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Job details

Full-time
$31.19–$38.65 an hour
7 days ago

Qualifications

Bilingual
French
DEP
Writing skills
English
Administrative experience
Bachelor's
Organizational skills
Office experience

Full job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
Under the supervision of the Administrative Manager, the Administrative and Student Affairs Coordinator provides administrative and secretarial support for administrative and student affairs activities for the units covered by ASC 680 (Linguistics; East Asian Studies; Languages, Literatures, Cultures; McGill Writing Center). Acts as main contact for student inquiries. Acts as resource person for policies and procedures. Coordinates activities related to admission, examinations, registration and graduation.

Major Duties and Responsibilities:

Responsible for undergraduate student affairs coordination; verifies and monitors grade changes, works closely with the undergraduate student advisors for undergraduate programs (e.g. HISP, ITAL, etc.), responds to email inquiries from students registered in the units’ undergraduate programs.

Liaise with and coordinates between Enrolment Services, Exam Office, (for final examinations), Faculty of Arts OASIS Office, Course Scheduling Office, and other relevant offices.

Coordinates in-departmental final examinations; schedules final exams in banner, room bookings for in-department exams, prints the examinations and prepares the exam booklets, coordinates with professors as required.

Collects and reviews course outlines to ensure accuracy and adherence to specific templates and formats; posts course outlines on each units’ respective websites.

Distributes and tracks the Methods of Evaluation Forms; ensure professors complete the forms within deadlines; follow-up as required.

Responsible for graduation audits; send out communications, reports and reminders to Faculty advisors. Act as point of contact for other Faculties’ student affairs staff for interdepartmental or interuniversity students.

Send out reminders about grade submission; Follow-up on that, may input grade changes,

Oversees course enrollment and course waiting lists. Updates as required. Act as contact person for professors, students, administrators for registration questions or issues. Issues permit overrides for students and professors when requested.

Coordinates and processes IUT requests, consults with course instructors as needed, determines outcomes, and updates the IUT system accordingly.

Responsible for class scheduling for multiple programs; completes and edits course scheduling in DCU system for upcoming academic year. Works on the schedule for next year – DCU for upcoming academic year. Downloads the tentative schedule each spring ahead of meetings with Chairs and Directors; submits changes to timetable team. Act as contact for timetable team (adds additional courses or sections, and room bookings); includes in extra lines for extra course activities (labs, seminars, etc.). Opens all summer courses for the departments supported by the ASC.

Submits access requests for incoming program directors

Responsible for room bookings in some units’ buildings

Monitors resource accounts for East Asian Studies and Languages, Literatures, Cultures departments; triages and distributes emails as required

Act as back up to the graduate student coordinator when required.

Distributes general communications, course and program advertisement through listservs/contact lists.

Responsible for graduation awards, for in-stream and graduating students, coordinates with undergraduate advisors; liaises with the Faculty’s Program Administrator for awards and scholarship distribution.

Submits course changes, program changes, in Minerva; participates in administration of program changes and course changes.

Maintains the undergraduate E-calendar.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:
Demonstrated experience working with students in a variety of problems and/or situations. Proven ability to listen as well as ability to clearly transmit and receive information both in writing and verbally. Demonstrated organizational skills and ability to multitask. Attention to detail as it pertains to coding, reviewing, or summarizing student records. Demonstrated ability to meet deadlines. Customer-focused and service-oriented. Experience with McGill’s web management system as a site editor and/or manager. English and French, spoken and written. Proven problem solving and ability to take initiative within areas of responsibility. Demonstrated knowledge of academic and student related policies and procedures. Ability to perform under pressure and be resourceful.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 3 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:

(MUNACA Level G) $31.19 - $38.65

Hours per Week:

33.75 (Full time)

Supervisor:

Area Manager

Position End Date (If applicable):

2027-07-17

Deadline to Apply:

2026-07-26

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].

Apply Now

Refine Your Search

academic program coordinator jobs in montréal qc

Administrative Student Affairs Coordinator

Pricing & Sales Coordinator - Agri Vertical

Project coordinator in indigenous schools (Nunavik, Eeyou Istchee, etc)

Clinical Research Coordinator

Social Service Officer

Research Assistant

Coordonnateur.trice, Gouvernance de l’IA / Coordinator, AI Governance

Education Coordinator - Learning Centre

Reception, Registration and Records Agent (Replacement)

Campus recruiter & employer brand coordinator (14-month contract)

Test Center Manager

Invigilator

Coordonnateur(trice) du programme Espace d'étude - Study Hub Program Coordinator

Faculty Lecturer (Professional), School of Physical and Occupational Therapy, Clinical Education of Physical therapy program, (C2-260612)

Ingram School of Nursing - Nurse Practitioner Program Postings for Fall 2026

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