Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Position Summary:
Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the organization of unit activities. Responsible for documents and files of the unit. Maintains computerized information systems.
Major Duties and Responsibilities:
The Administrative Coordinator acts as the first point of contact for the Office of the Dean of Students and provides administrative support to the entire team. The most important responsibilities are listed below.
Acts as resource person regarding the unit’s policies and procedures. Resolves problems within area of responsibility. Consults relevant documentation and liaises with appropriate resource persons to obtain and provide information on diverse and complex issues.
Maintains supervisor’s agenda. Sets up appointments, reminds supervisor of appointments and organizes schedule according to priorities.
Provides information to callers and visitors. Determines reason for call or visit and prepares necessary documents. Directs callers and visitors to appropriate resource persons. Assesses need for intervention of other resource persons and arranges appointments as necessary.
Schedules meetings, contacts participants and books meeting rooms. Assists with preparation of agenda. Attends meetings, takes minutes, and follows up on decisions within area of responsibility.
Coordinates arrangements for events such as symposia and conferences. Makes travel arrangements if needed.
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.
Other Qualifying Skills and/or Abilities:
Demonstrated ability to work in a PC environment using word-processing, spreadsheets, databases, Banner SIS, electronic mail and social media tools. Demonstrated ability to prioritize and multi-task. Attention to detail. Proven ability to meet weekly and monthly deadlines. Ability to maintain strict confidentiality while supporting matters that may be complex, urgent, and emotionally charged. Demonstrated ability to clearly receive, retain and transmit information received on the phone or in person. Must have a student-centered orientation with a proven ability to listen and assist according to established protocols. Demonstrated ability to write, edit and proofread documents, including minutes, using appropriate spelling, grammar and punctuation. Demonstrated ability to plan and coordinate events. Proficiency in both English and French (spoken, read, and written) is essential.
Additional Information:
This position requires a full on-campus presence.
Experience managing multiple agendas considered an asset.
Experience working in a student-facing position in high-pressured situations considered an asset.
Experience working in a university context is considered an asset.
Interested candidates should include a cover letter as well as their CV when applying for the position.
As one of Montreal's Top Employers, here is what we offer:
-
Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
-
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
-
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
-
Competitive vacation policy
-
Two (2) personal days
-
Two (2) floating holidays
-
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
-
Paid time off over the December holiday period
-
Tuition waiver for regular employees and their dependents
-
Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems
(MUNACA Level F) $29.42 - $36.46
33.75 (Full time)
Student Conduct Support Manager
Position End Date (If applicable):
2026-08-12
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
