Nanaimo, Bc Operations administrator Jobs – 20 Openings This Week

Employment Services Administrator - WorkBC Nanaimo
AKG Canada —Nanaimo, BC
- $44,688 a year
- Full-time
- Microsoft Outlook
- Inventory management
- Computer literacy
- Dental care
- Paid time off
Materiel Management Technician
Canadian Armed Forces —British Columbia
- $4,337–$6,413 a month
- Part-time
- Inventory management
- No experience needed
- Forklift
- Dental care
- Paid time off
Office Administrator
Mid Island Fire Equipment Ltd. —Nanaimo, BC
- $22–$26 an hour
- Part-time
- Google Suite
- Microsoft Outlook
- English
Quick apply
Program Administrator
Nanaimo Division of Family Practice —Nanaimo, BC
- $22–$28 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Paid time off
Quick apply
6d
Health Information Management Professional - Release of Information
Island Health —Nanaimo, BC
- $37.42–$46.74 an hour
- Continuous improvement
- Typing
Bookeeper
White Sails Brewing —Nanaimo, BC
- $24–$28 an hour
- Part-time
- Hospitality
- Customer service
- Microsoft Office
- Store discount
Quick apply
12d
Student Experience Operations and Systems Associate
Vancouver Island University —Nanaimo, BC
- $32.84 an hour
- Weekends as needed
- CRM software
- Administrative experience
- Bachelor's
4d
Regional Campus Manager
Discovery Community College —Nanaimo, BC
- $65,000–$75,000 a year
- Weekends as needed
- Finance
- Bachelor's
- No university degree
Quick apply
Assistant Administrator – Kumon Centre
P.A.E Education corp. —Nanaimo, BC
- $18.25–$18.50 an hour
- Part-time
- Experience working with children
- Data entry
- In-person
- Flexible schedule
Quick apply
8d
Bookkeeper (Part-Time) OR Bookkeeper & Administrator (Full-Time)
Ladysmith Healthcare Auxiliary —Ladysmith, BC
- $23–$28 an hour
- Part-time
- Hybrid work
- Microsoft Office
- QuickBooks
- Organizational skills
- Flexible schedule
Quick apply
6d
Term Instructor, Recreation Vehicle Service Technician
Vancouver Island University —Nanaimo, BC
- $71,846–$115,129 a year
- Temporary
- Supervising experience
- Computer skills
- Communication skills
11d
Network & Security Specialist
Mosaic Forest Management —Nanaimo, BC
- $90,000–$125,000 a year
- Azure
- Computer Science
- Communication skills
Quick apply
Supervisor, Bus Facility Maintenance
Metrolinx —Canada
- $93,798 a year
- Full-time
- Supervising experience
- Continuous improvement
- Team management
12d
Total Rewards Analyst - US Benefits (12-18 month contract)
Chemtrade —Canada
- $65,000–$80,000 a year
- Contract
- Remote
- Customer service
- Analysis skills
- Continuous improvement
- Dental care
- Vision care

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Real Estate Brokerage Deal Administer and Bookkeeper
Leaf and Palm Realty Corp —Richmond Hill, ON
Ontario real estate license not required, but an asset. Prepare and maintain complete transaction files (conditions, waivers, amendments, disclosures, FINTRAC…
$20–$25 an hour
Quick apply
2d
Real Estate Brokerage Deal Administer and Bookkeeper
Leaf and Palm Realty Corp —Richmond Hill, ON
Ontario real estate license not required, but an asset. Prepare and maintain complete transaction files (conditions, waivers, amendments, disclosures, FINTRAC…
$20–$28 an hour
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2d

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operations administrator jobs near nanaimo, bc

Employment Services Administrator - WorkBC Nanaimo

AKG Canada
Nanaimo, BC

Apply Now

Job details

Full-time
$44,688 a year

Qualifications

French
Microsoft Outlook
Data management software
Case file maintenance
Inventory management
Computer literacy
Post-secondary education
Administrative support experience
Filing
English
Administrative experience
Presentation skills
Client services
Customer service orientation
Data entry
SharePoint
Front desk
Multi-line phone systems
Bookkeeping
Communication skills
Client interaction

Full job description

Overview

As the first point of contact for WorkBC Employment Services, the Employment Services Administrator is responsible for a comprehensive variety of administrative, financial support and reception tasks within the WorkBC Centre; ensuring the effective daily front-end operations of the office. Consistently and proactively demonstrating a team approach to service delivery, this role is key to the positive and ongoing engagement of Clients ‘from the start’ of their experience in the WorkBC Centre; constantly presenting a positive, responsive and informed attitude and service delivery that supports the collective WorkBC Centre team.

Responsibilities

Reception:

Greet clients and visitors in a courteous manner, providing information on services based on client needs and eligibility.
Efficiently manage the multi-line phone system, answering inquiries promptly and professionally.
Update internal contact lists regularly, ensuring accurate and up-to-date information.
Assist with in-person client registrations and eligibility screenings, making referrals as needed.
Vet applications from online portals and Ministry initiatives, scheduling appointments and workshops based on eligibility.
Provide information on local community services and facilities.
Assist clients as required
Handle crisis management situations appropriately, including required reporting.
Monitor the security of the WorkBC Centre, following opening and closing procedures.

Administration:

Provide comprehensive administrative support to the WorkBC Employment Services team.
Manage facility-related tasks, including keys, security passwords, equipment maintenance, and inventory.
Handle incoming and outgoing correspondence, faxes, mail, and deliveries.
Maintain mass communications for workshops or events.
Organize administration files and templates on SharePoint and other databases.
Follow up on Ministry policies to track employment obligated clients.
Manage general office supply inventories and ensure timely data entry and file management.
Complete ICM unassigned service requests and manage the referral process.
Monitor and enter client employment outcomes according to established schedules.
Complete the yearly government file return accurately and in a timely manner.
Provide basic support for software programs, including Microsoft Office, ICM, and internet search engines.

Financial Supports:

Support case management by providing financial supports to clients as per policy
Administer daily, weekly, and monthly inventory supports with accurate financial support data entry and reconciliation.
Track and balance petty cash.
Process FSPS invoices (STOC, job start) accurately and in a timely manner.
Reconcile and close files accurately and in a timely manner.

Qualifications

Education & Experience

Post-secondary diploma or certificate; with a focus on administration or an equivalent preferred.
A minimum of 3 years administration experience preferably in the field of employment, counselling or other support services industry with high client activity.
Multilingual (English plus French or another language) with the ability to communicate effectively both verbally and in writing is preferred.

Knowledge Skills and Abilities

Excellent oral and written communication skills
Demonstrated experience providing services and support to individuals with complex barriers.
Proven ability to successfully work with and support individuals from a broad range of cultural backgrounds based on a sensitivity to, and understanding of, the unique challenges they may face.
Proven experience in a busy customer-service focused role with the ability to effectively problem-solve and resolve conflicts both in-person and in a virtual service delivery environment.
Strong administrative skills and computer proficiency with specific emphasis on MS Office (Word, Excel, Outlook), and customized databases.
Bookkeeping or basic accounting experience desired; including the proven ability to accurately balance petty cash and maintain inventories.
Proven ability to consistently develop rapport and collaborative working relationships with diverse clients, team members, Contractors, and the general public.

Work Experience

Employment Level

Full-time

Wage Range

$44,688.00 - $44,688.00

Work Conditions

On site in an office environment

Eligibility Statement

Open to all those eligible to work in Canada

Equity Statement

We are committed to fostering a diverse and inclusive workplace. We believe that diversity of thought, background, and experience strengthens our team and drives innovation. We are dedicated to creating an environment where everyone feels valued, respected, and supported.

Job Type: Full-time

Pay: $44,688.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
Paid time off
RRSP match

Work Location: In person

Apply Now

Refine Your Search

operations administrator jobs in nanaimo, bc

Employment Services Administrator - WorkBC Nanaimo

Materiel Management Technician

Office Administrator

Program Administrator

Health Information Management Professional - Release of Information

Bookeeper

Student Experience Operations and Systems Associate

Regional Campus Manager

Assistant Administrator – Kumon Centre

Bookkeeper (Part-Time) OR Bookkeeper & Administrator (Full-Time)

Term Instructor, Recreation Vehicle Service Technician

Network & Security Specialist

Supervisor, Bus Facility Maintenance

Total Rewards Analyst - US Benefits (12-18 month contract)

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