Application Deadline: June 03, 2026 11:59 AM ADT
Location: New Glasgow, NS
Employment Type: Permanent
Job Type: On-site
Headquartered in New Glasgow, NS, Crombie is an integrity-driven, caring, and purpose-built organization. It’s why we’ve been voted one of Atlantic Canada’s Top Employers year after year. Here are a few more reasons why we all love where we work:
An on-site fitness facility, or subsidized fitness centre memberships;
Corporate discount rates;
Professional development programs to help you grow and succeed; and
A strong, diverse culture that promotes thought leadership and interdepartmental collaboration.
There’s no such thing as a perfect candidate. You don’t need 100% of the listed qualifications to add incredible value to our team. If you feel energized thinking about what you could accomplish here, we would love to hear from you.
Our commitment to Diversity, Equity & Inclusion
Crombie values diversity, and is committed to creating and maintaining a diverse, equitable, inclusive, and collaborative culture that is free of barriers, increases equity, and drives stronger business results. We encourage and invite candidates to self-identify on your resume if you are a member from one of the following groups: Members of visible minorities, persons with disabilities, Indigenous Peoples, women, and members of the LGBTQ2S+ community. If you require accommodations during any stage of our recruitment process, please let us know how we can assist you by contacting us at [email protected].
Who we are
As one of Canada’s leading REITs, we build spaces that will shape communities and have a lasting impact for generations. Supported by a solid foundation and focused value creation, Crombie is positioned to deliver consistent results and generate long-term sustainable growth.
You’ll join a team of values-driven, caring colleagues. We collaborate, find solutions, and cheer each other on. Our winning culture is rooted in our values: outperform expectations, embody integrity, care passionately, deliver excellence together, and empower one another.
We care for our employees, we support flexible work, compensate with great benefits, and work with you to help meet your career goals. Learn more about us at crombie.ca.
Position Summary
Based out of New Glasgow, NS, the Property Administrator contributes to Crombie’s success by projecting a positive and professional image at all times and ensuring our tenants receive the highest level of customer service. This role is a key provider to the operational success of various Crombie properties through the development and implementation of effective procedures for the continuous improvement of administrative property operations. Additional duties of the Property Administrator include but are not limited to:
Providing administrative support, including the preparation of general correspondence, and maintaining files.
Processes operations payment documents, including invoices, for all required information, authorization, and tenant recharges within Yardi
Serves as the primary point of contact for internal stakeholders, as well as suppliers, regarding property level invoice processing, payment inquiries, and general inquiries and issues.
Acts as the SAP timekeeper for assigned portfolio/region.
Works with the AP team to reconcile vendor accounts, as required.
Provides ownership for data entry and data collection for various operational systems including monthly accruals.
Collects, maintains, and verifies tenant insurance for lease compliance.
Collects and verifies contractor Insurance, WCB, and Contractor Compliance forms.
Assists with monthly AR collections and tenant account reconciliations and initiates collection escalation activities to ensure that rents are paid on a timely basis.
Assists in preparing, compiling, assembling, and ensuring the accuracy and quality of all monthly, quarterly, and annual report(s) for respective properties in consultation with the various departments as required.
Maintains all lists, including but not limited to, portfolio lists, tenant lists, emergency manuals, contact lists, site plans, floor plans, and others as required.
Administers service contract preparation, tendering, analysis, and documentation.
Provides superior customer service to all Crombie employees, clients, and suppliers by responding professionally and promptly to all questions, inquiries, and requests.
Prepares and administers tenant notices, records, updates, and distributes documentation and correspondence for building maintenance/repairs, HVAC, site services, parking records, etc.
Oversees office supplies and services including but not limited to coordinating maintenance schedules, ordering and re-stocking supplies and equipment as needed.
Ensuring proper office cleaning is carried out, completing checks to ensure contractor compliance, as applicable.
Engages across all levels of the organization to create and promote a safe and respectful work environment.
Other special projects and tasks as assigned.
The profile we are looking for
Three to five years (3-5) of administrative experience, commercial real estate or administration.
A post-secondary diploma in Business or Office Administration or related experience.
Proficiency in MS Office Suite.
Bilingual in English and French, both spoken and written is considered an asset.
Ability to work independently with a methodology in tasks and saving documents to internal websites.
Experience in organizing and working with the public.
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Professionalism and superior communication skills both verbally and written.
Ability to develop and build upon existing relationships both internally and externally.
Clear Criminal Record Check.
If you are interested in this opportunity, please submit a cover letter and resume.
Crombie offers competitive compensation packages tailored to each role. External salary estimate websites are not affiliated with us and are not monitored for accuracy. Specific compensation details will be discussed with selected candidates during the recruitment process. We look forward to reviewing your application.
Crombie thanks all applicants for their interest. Only those selected for an interview will be contacted.
Notice to Recruitment Agencies
Crombie does not accept unsolicited resumes from recruitment or staffing agencies and will not pay fees for such submissions. Unsolicited resumes or candidate introductions will be considered the property of Crombie.
