Salary range: The salary range for this position is CAD $32.43 - $46.62 / hour Why Fraser Health?:
Join the Fraser Health Parking, Photo Identification & Access Control (PPIAC) in a relief full time Coordinator role. You will streamline regional access across the Lower Mainland’s health authorities. As our new PPIAC Coordinator, you will manage, standardize, and expand critical parking, identification, and access control systems for a multi-site healthcare network.
Detailed Overview: The Coordinator, Parking, Photo Identification & Access Control (PPIAC) is responsible for supporting the PPIAC program for a designated portfolio and/or geographical area including the Fraser Health Authority, Provincial Health Services Authority, Vancouver Coastal Health Authority and Providence Health Care (collectively, �the Organization�); provides operational support by reviewing PPIAC transactions at the other health authorities including transfer of accounts; coordinates PPIAC expansion to facilitate the administration, integration and standardization of PPIAC processes, policies and procedures across the Organization. Responsibilities:
- Participates in the development, implementation, maintenance and evaluation of the PPIAC program, policies, rates and procedures for an assigned portfolio and/or designated geographical area of the Organization, in collaboration with the Manager, PPIAC.
- Supports the day-to-day functions for an assigned portfolio and/or designated geographical area of the Organization's PPIAC program by maintaining parking and access card distribution controls and related documentation, coordinating the distribution of parking and photo identification cards ensuring cards are accurate and transferred to the appropriate site.
- Works with the Manager to introduce, update and/or implement new or changed processes, structures and systems for the PPIAC program across the Organization to ensure all sites are operating under a consistent set of guidelines; identifies areas of concern and implements corrective action, as directed by the Manager or designate.
- Works with assigned staff to respond to PPIAC queries and complaints; escalates issues to the Manager or designate, as required for resolution and/or further clarification.
- Provides supervision and direction to assigned clerical staff and ensures the smooth functioning of PPIAC processes by maintaining parking and access card distribution controls, related documentation and coordinating clerical staff schedules.
- Prepares confidential, financial and legal communications of a sensitive nature including investigations, strategic planning and human resource documents relating to PPIAC operations; works with the Manager to identify, develop and create business cases to support various cost containment or revenue generating initiatives for the Organization for PPIAC operations
- Selects, coordinates, directs and evaluates designated staff ensuring effective performance of their duties; liaises with Employee Experience regarding the application of human resource strategies to PPIAC; participates and/or conducts employee investigations, discipline, terminations and other related activities involving excluded and unionized staff; participates in the development and maintenance of information systems and contractual documentation related to the PPIAC program.
- Assists with the development and maintenance of operating and capital budgets for the designated portfolio by ensuring expenditures are within budgetary allowances; makes recommendations regarding PPIAC operational, financial, audit and organizational priorities by preparing supporting documentation and work plans; coordinates or conducts site inspections and audits in support of service performance and risk mitigation.
- Coordinates administrative duties such as maintaining stationary, procurement processes and office supplies, reviewing and preparing invoices for payment, ensuring maintenance of office equipment, supporting bi-weekly departmental timekeeping and maintaining vacation schedules and attendance management program for designated staff.
- Supports the design, development and deployment of PPIAC across the Organization; represents the PPIAC program on internal committees and at stakeholder meetings related to PPIAC on behalf of the Organization.
Qualifications:
Education and Experience
Grade 12, specialized training/education in parking, photo identification and access control and five (5) years' recent, related experience in parking, photo identification and access control for a large institutional or campus environment and/or large complex multi-site organization, or an equivalent combination of education, training and experience.
Competencies
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
Professional/Technical Capabilities:
- Working knowledge on appropriate provincial and municipal legislation/standards related to parking, photo identification and access control
- Ability to develop and maintain rapport with internal and external stakeholders
- Demonstrated ability to deal with others effectively
- Demonstrated ability to function effectively in a highly dynamic environment with changing priorities
- Ability to work effectively independently and as a member of a team
- Ability to lead, plan, organize and problem solve
- Ability to supervise
- Demonstrated ability to organize and prioritize projects
- Ability to operate related equipment including applicable software applications
- Physical ability to perform the duties of the position
