new westminster bc secretary Jobs – 36 Openings This Week

Corporate Secretary / Paralegal
Career Contacts —Vancouver, BC
- $100,000–$120,000 a year
- Immediate opening
- Spanish
- English
- Microsoft Office
- Life insurance
Quick apply
Securities Paralegal
Hunter West Legal Recruitment —Vancouver, BC
- $80,000–$120,000 a year
- Full-time
- Organizational skills
- In-person
- Dental care
- Paid time off
Quick apply
3d
Corporate Secretary/Securities Paralegal — #5139
R JOHNSON Legal Recruitment —Vancouver, BC
- $75,000–$95,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Corporate Secretary/Senior Paralegal - Not a law firm #5135
R JOHNSON Legal Recruitment —Vancouver, BC
- $90,000–$105,000 a year
- Writing skills
- Research
Quick apply
Secretary
Vancouver Coastal Health —Richmond, BC
- $28.74 an hour
- Databases
- High school diploma or GED
- Front desk
- Wellness program
- Dental care
Booking Clerk/Secretary
Vancouver Coastal Health —Vancouver, BC
- $28.74 an hour
- Monday to Friday
- High school diploma or GED
- Medical terminology
- Wellness program
- Dental care
9d
Secretary, Plant Services
Fraser Health —Burnaby, BC
- $32.39 an hour
- Overtime
- Hotel
- High school diploma or GED
Clinical Secretary
Vancouver Coastal Health —Vancouver, BC
- $28.74 an hour
- High school diploma or GED
- Typing
- Medical terminology
- Wellness program
- Dental care
Clinical Administrative Secretary / Office Manager
Vancouver Coastal Health —Vancouver, BC
- $32.39 an hour
- High school diploma or GED
- Typing
- Wellness program
- Dental care
6d
Clinical Secretary - Ophthalmology Outpatient - VGH
Vancouver Coastal Health —Vancouver, BC
- $28.74 an hour
- Part-time
- High school diploma or GED
- Typing
- Medical terminology
- Wellness program
- Dental care
13d
Receptionist/Clerk, Cardiac Clinics, Ridge Meadows Hospital
Fraser Health —Maple Ridge, BC
- $28.74 an hour
- High school diploma or GED
- Medical terminology
13h
Secretary - Holy Trinity Elementary
Catholic Independent Schools Vancouver Archdiocese —North Vancouver, BC
- $27–$36 an hour
- Part-time
- Administrative experience
- Communication skills
- Dental care
Clinic Secretary/Clerk’ (Gr6)
University of British Columbia —Vancouver, BC
- $4,449–$4,676 a month
- Full-time
- Microsoft Excel
- Word processing
- Medical office experience
2d
Secretary, Radiation Oncology - BC Cancer - Surrey
BC Cancer —Surrey, BC
- $32.39 an hour
- Temporary
- High school diploma or GED
- Recruiting
- Typing
7d
Chief of Staff
Nchkay Development LP —West Vancouver, BC
- Hybrid work
- Communication skills
Clinic Secretary/Clerk’ (Gr6)
UBC Faculty of Forestry —Vancouver, BC
- $4,449–$4,676 a month
- Full-time
- Microsoft Excel
- Word processing
- Medical office experience
2d
Secretary, Oncology Screening - Hereditary Cancer - BC Cancer Vancouver
BC Cancer —Vancouver, BC
- $32.39 an hour
- Part-time
- High school diploma or GED
- Recruiting
- Typing
Secretary to Medical Professionals
University of British Columbia —Vancouver, BC
- $4,449–$4,676 a month
- Full-time
- Microsoft Powerpoint
- Medicine
- Microsoft Excel
2d
Administrative Assistant
UBC Faculty of Forestry —Vancouver, BC
- $4,534–$4,958 a month
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
4d
Administrative Secretary, Endo-Biochem Clinic - BC Children's Hospital
PHSA —Vancouver, BC
- $32.39 an hour
- Full-time
- High school diploma or GED
- Travel
- Recruiting
2d

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secretary jobs near new westminster bc

Corporate Secretary / Paralegal

Career Contacts -
Vancouver, BC

Quick apply

Job details

Permanent | Full-time
$100,000–$120,000 a year

Qualifications

French
Spanish
Law
Paralegal Studies
Post-secondary education
Filing
English
Microsoft Office
Project management
Organizational skills
Leadership
Communication skills
Adobe Acrobat

Full job description

Career Contacts is a fractional human resources and recruitment consulting firm, supporting companies throughout Canada and the US.

We provide support with permanent placements, temporary staffing, executive searches, HR consulting, and payroll management. We manage all phases of sourcing, screening, selection, and onboarding and retaining.

Career Contacts is hiring on behalf of our client for a Corporate Secretary/Paralegal to join their team in Vancouver. Our client is seeking an experienced corporate governance and legal administration professional who will support senior leadership and a diverse portfolio of public and private companies with regulatory compliance, corporate records management, and governance activities.

Reporting to the Director, this role is designed for someone who brings strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced professional services environment. The successful candidate will contribute to financings, equity administration, board and shareholder processes, stock exchange filings, and ongoing corporate governance initiatives while ensuring accuracy and high-quality client service.

Working within a collaborative and team-oriented culture, this position plays a key role in supporting complex corporate transactions and maintaining compliance with public company regulatory requirements. The ideal candidate is detail-oriented, proactive, and confident managing competing deadlines while contributing to a dynamic, client-focused, and high-performing workplace environment.

Start Date: Immediately

Hours: Monday - Friday

Job Type: Full-time, Permanent

Pay: $100,000 to $120,000 per year

Location: Downtown Vancouver, B.C. (mostly on-site with some hybrid)

What They Offer:

Competitive salary and annual bonus opportunities
Paid vacation (3 weeks), sick leave, health and life insurance benefits
Professional development opportunities and strong work-life balance

What You'll Be Doing:

Support equity financings, including private placements, subscription agreements, closing documentation, and regulatory filing
Administer share-based compensation programs, including stock options, RSUs, DSUs, warrant exercises, and maintaining equity tracking system
Prepare and maintain issued and outstanding securities records, along with monthly equity grant reporting and reconciliations
Coordinate and file stock exchange and regulatory submissions, including TSXV/CSE filings and SEDI insider reports
Maintain corporate minute books, statutory records, resolutions, and governance documentation in compliance with corporate legislation
Support planning and execution of board meetings, AGMs, and shareholder meetings, including preparation of materials and logistics
Develop and maintain annual corporate calendars, including regulatory deadlines, board schedules, equity vesting events, and corporate filings
Build and maintain strong client relationships by delivering service-oriented support, ensuring clear and effective communication, and providing practical, value-added governance and compliance recommendations
Maintain high standards of quality assurance by reviewing work for accuracy and consistency, and providing constructive feedback to improve deliverables and support continuous improvement across the team
Support staff management and development by assisting with coaching and mentoring, promoting strong judgement and work quality, and fostering a collaborative, transparent, and high-performing team culture

What You Bring:

3+ years of progressive experience as a Corporate Secretary or Paralegal
Post-secondary degree/diploma with a related law clerk or paralegal designation preferred
Strong knowledge of public company regulatory requirements and legal documentation
Advanced proficiency in Microsoft Office, Adobe Acrobat, DocuSign, and Teams
Excellent project management, organizational, and communication skills
Collaborative, high-energy, client-focused approach with strong attention to detail
Ability to communicate clearly and professionally in English; Spanish and/or French is an asset

Application Process
Please submit your resume in Word format and tell us why you're a great fit for this role.

Career Contacts is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment.

We look forward to hearing from you!

Your privacy and confidentiality are of utmost important to us; all applications to Career Contacts are kept confidential. We will not share your personal or professional information with anyone without your prior expressed approval. While we will only be considering qualified applicants for this position, we encourage you to visit our Job Board at www.careercontacts.ca for opportunities that fit your profile.

Job Types: Full-time, Permanent

Pay: $100,000.00-$120,000.00 per year

Experience:

Corporate Secretary or Paralegal: 3 years (required)
Financial Reporting: 1 year (required)
public company regulatory requirements: 1 year (required)

Work Location: In person

Quick apply

Refine Your Search

secretary jobs in new westminster bc

Corporate Secretary / Paralegal

Securities Paralegal

Corporate Secretary/Securities Paralegal — #5139

Corporate Secretary/Senior Paralegal - Not a law firm #5135

Secretary

Booking Clerk/Secretary

Secretary, Plant Services

Clinical Secretary

Clinical Administrative Secretary / Office Manager

Clinical Secretary - Ophthalmology Outpatient - VGH

Receptionist/Clerk, Cardiac Clinics, Ridge Meadows Hospital

Secretary - Holy Trinity Elementary

Clinic Secretary/Clerk’ (Gr6)

Secretary, Radiation Oncology - BC Cancer - Surrey

Chief of Staff

Clinic Secretary/Clerk’ (Gr6)

Secretary, Oncology Screening - Hereditary Cancer - BC Cancer Vancouver

Secretary to Medical Professionals

Administrative Assistant

Administrative Secretary, Endo-Biochem Clinic - BC Children's Hospital

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