Newmarket, On Development / construction executive assistant Jobs – 3 Openings This Week

Land Development / Construction Executive Assistant / Property Management
Omega Developments —Woodbridge, ON
- $22–$32 an hour
- Immediate opening
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Legal & Corporate Affairs Coordinator- Relocate to Port Hardy, BC
K'awat'si Economic Development Corporation —Canada
- $55,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
- Relocation assistance
Quick apply
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Land Development / Construction Executive Assistant / Property Management

Omega Developments
Woodbridge, ON

Quick apply

Job details

Full-time
$22–$32 an hour

Qualifications

Microsoft Powerpoint
Microsoft Word
Bluebeam
Microsoft Excel
Microsoft Outlook
Filing
Microsoft Office
Administrative experience
High school diploma or GED
QuickBooks
Organizational skills
SharePoint
Bookkeeping
Communication skills
Adobe Acrobat
Driving Licence
Time management

Full job description

About Us

Omega Group of Companies is a privately owned real estate development and investment company with over 40 years of experience in land development, commercial real estate, hospitality, and property operations.

We are seeking an experienced Executive Assistant with 3–5 years of experience in the land development industry to support our President and development team. This is a fast-paced position that requires exceptional organizational skills, attention to detail, and the ability to manage multiple development projects simultaneously.

The successful candidate will play an integral role in coordinating development applications, consultants, municipal approvals, executive schedules, meetings, and project documentation.

Important Items

Bookkeeping (3 Years of Quickbooks Experience)

Filing

Maintain organized physical binders and digital filing systems through colour coded system
Highly organized with excellent time-management skills
Strong attention to detail and accuracy

Long Term Commitment Preferred

Key Responsibilities

Provide executive administrative support to the President and senior management.
Coordinate land development projects from planning through approvals.
Prepare, edit, organize, and manage correspondence, reports, presentations, consultant submissions, and development documents.
Coordinate meetings with municipalities, consultants, engineers, planners, architects, lawyers, and project stakeholders.
Prepare agendas, record meeting minutes, and track action items.
Maintain organized electronic and physical project files.
Coordinate and track Official Plan Amendments, Zoning By-law Amendments, Site Plan Applications, Draft Plans of Subdivision, permits, and related approvals.
Monitor project schedules, deadlines, consultant deliverables, and municipal submissions.
Review invoices, maintain project records, and assist with consultant coordination.

Qualifications

Minimum 3–5 years of Executive Assistant or Administrative experience within the land development industry.
Experience working for a developer, engineering consulting firm, planning firm, architectural firm, or builder is strongly preferred.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
5 Years of Advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).
Experience with SharePoint, Adobe Acrobat, Bluebeam, or similar document management software is an asset.
Ability to prioritize multiple projects and meet tight deadlines.
Professional, confidential, and detail-oriented.

Experience working with:

Land developers
Engineering consulting firms
Planning consultants
Municipal approval processes
Builders professionals

Knowledge of:

Official Plan Amendments (OPA)
Zoning By-law Amendments (ZBA)
Site Plan Applications (SPA)
Draft Plans of Subdivision
Committee of Adjustment applications
Development Charges
Municipal approvals and consultant coordination

Compensation

Competitive salary based on experience
Immediate start available
Long-term career opportunity
Professional and supportive work environment

Pay: $22.00-$32.00 per hour

Benefits:

On-site parking

Ability to commute/relocate:

Woodbridge, ON: reliably commute or plan to relocate before starting work (required)

Education:

Secondary School (required)

Experience:

Executive Assistant: 3 years (required)
Land Development: 1 year (required)

Licence/Certification:

Driving Licence (required)

Work Location: In person

Quick apply

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development / construction executive assistant jobs in newmarket, on

Land Development / Construction Executive Assistant / Property Management

Legal & Corporate Affairs Coordinator- Relocate to Port Hardy, BC

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