Project Coordinator / Scheduler – Heavy Civil ConstructionWhat will my role be?
Rankin Construction Inc. is seeking an experienced Project Coordinator / Scheduler to support the planning, scheduling, coordination, and execution of heavy civil construction projects throughout Ontario.
A key responsibility of this position will be the development, maintenance, updating, and analysis of project schedules using Oracle Primavera P6. We are specifically looking for candidates who have practical Primavera P6 scheduling experience on heavy civil, infrastructure, bridge, structural, or similar construction projects.
This is not strictly an office-based scheduling position. The successful candidate must be willing to spend time on active construction sites, work directly with Project Managers and field supervision, understand how the work is actually being constructed, and translate field conditions and construction sequencing into accurate and meaningful project schedules.
Experience with bridges, structural concrete, transportation infrastructure, MTO projects, municipal infrastructure, or other heavy civil construction projects is strongly preferred.
As a Project Coordinator / Scheduler, you will:
- Develop, maintain, update, and monitor detailed project schedules using Oracle Primavera P6.
- Work with Project Managers, Superintendents, Foremen, and other project personnel to establish realistic construction sequencing, durations, milestones, and resource requirements.
- Prepare and maintain baseline schedules, schedule updates, look-ahead schedules, critical path analysis, and progress reporting.
- Monitor actual project progress against the approved schedule and identify delays, schedule risks, critical activities, and upcoming constraints.
- Assist Project Managers in developing recovery plans and schedule adjustments when projects fall behind planned progress.
- Review project drawings, specifications, contract documents, tender schedules, and contractual scheduling requirements.
- Conduct regular site visits to verify actual construction progress and ensure project schedules accurately reflect field conditions.
- Assist with project planning, cost tracking, forecasting, quantity tracking, and progress reporting.
- Coordinate subcontractors, suppliers, materials, equipment, and project activities with the overall construction schedule.
- Assist with procurement planning to ensure materials and subcontracted work are coordinated with upcoming project requirements.
- Prepare and track RFIs, submittals, shop drawings, change documentation, site instructions, and project correspondence.
- Assist with quantity take-offs, measurements, progress quantities, and payment documentation.
- Track project costs, quantities, production rates, progress, and schedule performance.
- Assist with evaluating the schedule impact of changes, additional work, delays, and unforeseen site conditions.
- Attend project meetings and provide schedule updates, progress information, and identification of upcoming critical activities.
- Coordinate with owners, consultants, subcontractors, suppliers, field personnel, and other project stakeholders.
- Maintain accurate and organized project records, schedules, drawings, reports, and correspondence.
- Assist with quality control documentation, inspections, testing requirements, and project turnover documentation.
- Support project health and safety requirements and Rankin Construction's commitment to maintaining a strong safety culture.
- Assist with project closeout, deficiency management, as-built documentation, and final project records.
- Perform other project coordination and scheduling duties as required.
What we're looking for
We are looking for someone who understands that a successful construction schedule is more than dates entered into a computer.
The successful candidate must understand how heavy civil construction work is actually built and be able to work with field supervision to develop schedules that accurately represent construction sequencing, production, constraints, and project requirements.
You should be comfortable getting out on the project, speaking with the people performing the work, understanding what is happening in the field, identifying potential scheduling issues early, and helping the Project Manager and Superintendent keep the project moving forward.
We are looking for someone who is organized, dependable, technically capable, analytical, and comfortable taking ownership of project scheduling responsibilities.
Qualifications
The ideal candidate will have:
- 2–5 years of experience in heavy civil construction, preferably involving bridges, structures, transportation infrastructure, structural concrete, MTO, municipal infrastructure, or similar projects.
- Demonstrated experience using Oracle Primavera P6 to develop, maintain, update, and analyze construction schedules.
- Previous Primavera P6 experience on heavy civil or major infrastructure construction projects is strongly preferred.
- Practical knowledge of Critical Path Method (CPM) scheduling, construction sequencing, milestones, float, constraints, and schedule logic.
- Experience preparing and maintaining baseline schedules, monthly schedule updates, look-ahead schedules, and progress reports.
- A diploma or degree in Civil Engineering, Civil Engineering Technology, Construction Engineering, Construction Management, or a related discipline.
- Strong understanding of construction drawings, specifications, quantities, contract documents, and project requirements.
- Practical knowledge of heavy civil construction methods, sequencing, production, and field operations.
- Experience working with Project Managers, Superintendents, Foremen, subcontractors, consultants, and owners.
- Strong organizational and documentation skills with the ability to manage multiple priorities.
- Strong written and verbal communication skills.
- Ability to identify scheduling risks and project constraints and follow issues through to resolution.
- Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
- Experience with additional project management, estimating, cost control, or document management software is considered an asset.
- Knowledge of Ontario construction standards, specifications, and contract administration is considered an asset.
- Experience with MTO or municipal infrastructure projects is considered a strong asset.
- A valid Ontario Class G driver's licence and the ability to travel to project sites throughout Ontario as required.
Work Environment
This position involves a combination of office and active construction site work. Candidates must be comfortable working around heavy civil construction operations and travelling to project locations throughout Ontario as required.
The position requires regular interaction with Project Managers, Superintendents, Foremen, subcontractors, consultants, and owners. The successful candidate must be equally comfortable reviewing a Primavera P6 schedule in the office and walking a project with field supervision to understand whether the schedule accurately reflects the work being performed.
What Rankin Construction Offers
- Competitive compensation based on experience and qualifications.
- Comprehensive company benefits.
- Opportunities for professional development and career advancement.
- Exposure to challenging and significant heavy civil infrastructure projects.
- The opportunity to work alongside experienced construction professionals.
- A long-term career opportunity with an established Ontario heavy civil contractor.
- A company culture focused on safety, quality, teamwork, accountability, and pride in our work.
If you have hands-on Primavera P6 scheduling experience in heavy civil construction and are looking to advance your career working on challenging bridge, structural, transportation, and infrastructure projects, we would like to hear from you.
Job Types: Permanent, Full-time
Pay: $60,000.00-$70,000.00 per year
Benefits:
- Dental care
- Extended health care
- RRSP match
- Vision care
Education:
- AEC / DEP or Skilled Trade Certificate (preferred)
Experience:
- Construction Project Coordinator/Managers: 2 years (required)
- Primavera P6,: 2 years (required)
Licence/Certification:
- driver license (required)
Work Location: In person
