JOB TITLE: Facilities Project Coordinator
LOCATION: North Bay (must be local or within commuting distance to North Bay)
SECURITY CLEARANCE: Reliability
REPORTS TO: Facilities Maintenance Manager
HOURS: 37.5 per week
ABOUT US:
At Nasittuq, we don’t just manage operations—we protect the North.
We are the trusted team behind the operation and maintenance of the North Warning System (NWS), a critical joint Canada-U.S. early-warning radar network. Spanning 47 remote sites across the rugged landscapes of Northern Canada, supported by our strategic hubs in North Bay and Ottawa, our work is as vast as it is vital.
We operate in some of the most challenging environments on the planet, which means our core values aren't just words on a wall—they are our lifeline. From Safety and Environmental Stewardship to Diversity and Agility, our values guide every decision we make. If you are looking for a career where your logistics, technical skills, or operational expertise directly contribute to continental security and northern community impact, you belong at Nasittuq.
SCOPE
Reporting to the Operations Project Manager NWSSC, the Project Coordinator is responsible for preparing comprehensive action plans, including resources, timeframes and assist in budgets for project. The Junior Project Coordinator will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling quotes as well as interaction with project teams.
WHAT YOU’LL DO:
- Project Coordination: Coordinate project management activities, including managing resources, equipment, and information to ensure project goals are achieved efficiently.
- Task Planning and Scheduling: Break down projects into actionable tasks, set achievable timeframes, and assign responsibilities to internal teams.
- Client Liaison: Collaborate with clients to identify and define project requirements, scope, and objectives.
- Risk and Opportunity Analysis: Analyze potential risks and opportunities to enhance project outcomes.
- Monitoring and Reporting: Utilize tools to track working hours, project plans, and expenditures, and maintain comprehensive project documentation, including plans, reports, and records.
- Team Support: Provide daily administrative assistance to the Operations Project Manager and project delivery team members.
- Filing and Documentation: Maintain an organized electronic filing system to ensure accessibility and accuracy of records.
- Communication Development: Prepare and distribute internal and external communications to ensure clear and effective information flow.
WHO YOU ARE:
- EDUCATION:
- Post secondary education in administration, business or a related field
- Certification: PMP or related project certification required, or in progress
- Experience: minimum 2 years relevant, related experience
- CERTIFICATE(S) / LICENSE(S):
- PMP (Project Management Professional) or working towards PMP.
- Other relevant certifications in project management
- EXPERIENCE:
- Minimum two (2) years related previous experience
- KNOWLEDGE, SKILLS, ABILITIES, COMPETENCIES:
- Good working knowledge of MS Office Suite (Word, Excel, Outlook, SharePoint and Teams)
- Ability to work with employees at all levels, gauging their requirements and understanding their needs.
- Detail oriented and highly organized to keep all travel arrangements, project schedules, personnel tracking in order, with ability to multi-task and prioritize urgent matters.
- Strong ability to set and meet deadlines.
- Ability to work independently with little supervision.
- Strong verbal and written communication skills.
- Ability to work in a fast-paced environment and operate well under pressure and time constraints.
- Ability to adapt to flexible hours (including weekends) during busy seasons of the business or for emergencies/last minute changes
- Excellent teamwork skills, and the ability to develop and maintain internal and external relationships.
- Ability to work and contribute well independently and within a team environment
WHY JOIN US?
At Nasittuq, we believe that our team is our greatest asset. We are committed to creating an environment where our employees can thrive both professionally and personally. Here are some reasons why you should consider joining us:
We offer flexible working hours and encourage our employees to take time for themselves and their families.
You will be involved in exciting and challenging projects that push the boundaries of innovation.
- 3. Facilities and Experience:
Our office is equipped with modern amenities designed to enhance your work experience.
- 4. Career Growth Opportunities:
We offer a clear career progression path, mentorship programs, and opportunities for continuous learning.
- 5. Diversity, Equity, and Inclusion:
We prioritize diversity, equity, and inclusion, ensuring a welcoming environment for all employees.
We prioritize Land Claim Beneficiaries of the Nunavut, Inuvialuit, and Nunatsiavut Land Claim Agreements, encouraging applicants to self-identify.
Qualified and interested candidates, please apply!
Nasittuq is committed to employment equity and encourages applications from all qualified groups. Inuit Land Claim Beneficiary applicants are encouraged to apply and self-identify.
APPLICANTS WHO ARE ENROLLED UNDER AN INUIT NUNANGAT LAND CLAIMS AGREEMENT WILL BE GIVEN PRIORITY HIRING. WE ENCOURAGE APPLICANTS TO SELF-IDENTIFY.
IQQANAIJAAQTAARASUAQTUT ILAGIJAUQATAULLUTIK INUIT NUNANGANNI NUNALIRINIRNMUT ANGIRUTIUSIMAJUNUT SIVULLIQPAUTAUNIAQTUT IQQANAIJAAQTAARTITAUJUNNAQTUNUT. IKAJUQTURPATSI IQQANAIJAAQTAARASUAQATAUJUSI NALUNAIQSIQULLUSI ILAGIJAUQATAUNITSINNIK.
ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗᓇᐃᖅᓯᖁᓪᓗᓯ ᐃᓚᒋᔭᐅᖃᑕᐅᓂᑦᓯᓐᓂᒃ.
Nasittuq provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.
ᐃᖅᑲᓇᐃᔪᖅᑐᖅᐸᒃᑲ ᐃᓄᑖᖃᑕᐅᓯᒪᔪᑦᒍᑎᒥ ᓯᕗᓪᓕᐅᔾᔭᐅᖃᑦᑕᕐᓂᐊᖅᑐᑦ!
Translation: We invite you to join us and embark on a rewarding career journey!
We thank you for your interest, however, only candidates selected for an interview will be contacted.
Join Nasittuq and be part of a team that values innovation, collaboration, and personal growth. We look forward to welcoming you!
Benefits:
- Disability insurance
- Employee assistance program
- Extended health care
- Paid time off
- Vision care
- Wellness program
Ability to commute/relocate:
- North Bay, ON: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Are you a Canadian citizen or Permanent Resident and maintained residency in Canada for the past 5 years? This is essential for passing a mandatory reliability security clearance.
- What is the salary range you are targeting?
Experience:
- Project coordination: 2 years (preferred)
Work Location: In person
