Nova Scotia Administrative coordinator Jobs – 44 Openings This Week

Reception & Social Coordinator
COG Developments Inc. —Wolfville, NS
- $19–$21 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Data entry
- Disability insurance
- Dental care
Quick apply
AI Operations Coordinator
NOVA Injury Law —Bedford, NS
- $50,000–$55,000 a year
- Full-time
- Hybrid work
- Research
- SharePoint
- In-person
- Dental care
Quick apply
7d
Care Coordinator
BioPed Footcare —Bedford, NS
- $40,000–$43,000 a year
- Full-time
- Microsoft Outlook
- Management
- Sales
- Store discount
- Dental care
Quick apply
4d
Product & Administrative Coordinator
Starmaker Distribution —Windsor, NS
- $40,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Admin - MLS listing coordinator
Sutton Group Professional Realty —Halifax, NS
- $45,000–$50,000 a year
- Full-time
- Google Suite
- Data entry
- Organizational skills
- Paid time off
Quick apply
10d
Administrative & Quoting Coordinator
Confidential —Burnside, NS
- Full-time
- Microsoft Word
- CRM software
- Administrative experience
Quick apply
2d
Youth Journey Coordinator
Southwest Nova Scotia YMCA - Anchor Youth Space (IYS Program) —Bridgewater, NS
- $42,000–$48,000 a year
- Weekends as needed
- CPR Certification
- Research
- Microsoft Office
- Wellness program
- Disability insurance
Quick apply
10d
Administrative Coordinator (Part Time)
Agilus by Synergie —Halifax, NS
- $21 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Customer service
- Microsoft Office
Quick apply
13h
Office & Marketing Coordinator
PR General Contractors Inc. —Dartmouth, NS
- $16.75–$24.00 an hour
- Full-time
- Word processing
- Administrative experience
- In-person
- Commuter benefits
- Disability insurance
Quick apply
Contract Administration Coordinator (Document Control)
Venor —Dartmouth, NS
- Full-time
- Microsoft Office
- Contracts
- SharePoint
Quick apply
7d
Office Coordinator
Safety First Contracting Limited —Truro, NS
- $17–$18 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Administrative Coordinator
Citadel Fence —Bedford, NS
- Full-time
- Google Suite
- Administrative experience
- QuickBooks
Quick apply
1d
Scheduling Coordinator
ParaMed —Bedford, NS
- Full-time
- Data entry
- Office experience
- Dental care
- Employee assistance program
Quick apply
Educational Coordinator
Tutor Me Education —Nova Scotia
- $55,000–$80,000 a year
- Full-time
- Remote
- CRM software
- Hospitality
- Spanish
- Paid time off
Quick apply
9d
Patient Service Coordinator
Hatheway Orthodontics - Bedford Orthodontics —Bedford, NS
- $23–$26 an hour
- Full-time
- Organizational skills
- In-person
- Communication skills
- Dental care
- Paid time off
Quick apply
10d
Care Coordinator
Lifemark Health Group —Amherst, NS
- Full-time
- High school diploma or GED
- Data entry
- Front desk
Quick apply
Inclusion Coordinator
YMCA of Greater Halifax/Dartmouth —Lake Charlotte, NS
- $28.18–$35.40 an hour
- Full-time
- CPR Certification
- First Aid Certification
- Organizational skills
Office Coordinator (Full-time)
Nova Scotia Construction Sector Council —Halifax, NS
- $24–$28 an hour
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Research
Quick apply
Adult Learning Coordinator
Paqtnkek —Guysborough, NS
- Full-time
- High school diploma or GED
- Education
- Bachelor's
Quick apply
Front Desk Care Coordinator
Lifemark Health Group —Dartmouth, NS
- Part-time
- Microsoft Office
- High school diploma or GED
- Data entry
Quick apply

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Reception & Social Coordinator

COG Developments Inc.
Wolfville, NS

Quick apply

Job details

Full-time
$19–$21 an hour

Qualifications

Photography
Microsoft Word
Microsoft Outlook
Document preparation
Administrative support experience
Filing
Graphic design
Social media platforms
Canva
Content creation
Report and presentation preparation
Client services
Customer service orientation
Data entry
Front desk
Marketing experience
Video editing
Communication skills
Client interaction
Driving Licence
Time management

Full job description

About Us

COG Developments, COG Construction, Valley Self Storage and Homeward Bound Property Management are locally owned companies dedicated to building communities throughout the Annapolis Valley.

From residential developments and commercial construction to property management and community-focused projects, our team is committed to creating places where people can live, work and thrive.

As our companies continue to grow, we’re looking for someone who is welcoming, creative, organized and excited to help represent COG both in person and online.

This role is ideal for someone who enjoys connecting with people, creating engaging content, capturing what is happening across our companies, and helping keep a busy office running smoothly.

About the Role

The Reception & Social Media Coordinator is the welcoming face and voice of COG. As the first point of contact for our companies, you’ll help create a positive and professional experience for visitors, clients, tenants, contractors and community members. You’ll also play an important role in telling the COG story by creating and coordinating social media content that showcases our people, projects, developments and involvement in the communities we serve.

Alongside reception and social media responsibilities, you’ll provide general office and administrative support to help keep day-to-day operations organized. This is a varied, hands-on role for someone who enjoys working with people, being creative and contributing wherever needed.

Responsibilities

Reception & Office Coordination

· Welcome visitors and create a positive, professional first impression

· Answer and direct incoming phone calls

· Monitor and respond to general company email inquiries

· Receive deliveries and coordinate incoming and outgoing mail

· Help ensure visitors, clients, tenants and contractors are directed to the right person or information

· Maintain reception, meeting rooms and common office areas

· Order office supplies and help keep the office organized and welcoming

· Assist with coordinating meetings, visitors and day-to-day office activities

Social Media & Marketing

· Plan, create, schedule and publish social media content across company platforms

· Capture photos and videos from developments, construction projects, properties, company activities and community events

· Identify opportunities to share interesting stories about our people, projects and communities

· Create graphics and social media materials using Canva and established brand templates

· Maintain consistent and professional social media posting schedules

· Monitor social media comments, messages and engagement

· Assist with newsletters, website updates and other marketing initiatives

· Help maintain organized libraries of company photos, videos and marketing materials

· Work with team members across our companies to gather updates, photos and information for content

· Help ensure COG’s online presence reflects the quality, professionalism and personality of our companies

General Office & Administrative Support

· Scan, file and organize digital and paper documents

· Maintain organized filing systems and company records

· Assist with data entry and general office administration

· Help prepare documents, reports and presentation materials when required

· Support document organization for construction, development and property management projects

· Assist with meeting preparation and other administrative tasks as needed

· Provide occasional support to managers and team members with day-to-day office needs

· Assist with special projects as required

We’re Looking for Someone Who...

· Is friendly, welcoming and comfortable interacting with a wide variety of people

· Communicates professionally and warmly in person, over the phone and in writing

· Enjoys social media and understands what makes content interesting and engaging

· Has a creative eye and enjoys taking photos, capturing video and creating visual content

· Is comfortable representing a company professionally online

· Is organized and pays attention to the small details

· Can comfortably manage multiple priorities throughout the day

· Takes initiative and looks for things that need to be done

· Is comfortable working independently while also being part of a collaborative team

· Is confident learning new software, technology and online tools

· Enjoys variety and understands that no two days in a growing group of companies will look the same

· Takes pride in delivering consistently high-quality work

Qualifications

· Previous experience in reception, customer service, social media, marketing, office coordination or a similar role

· Excellent written and verbal communication skills

· Strong interpersonal and customer service skills

· Strong organizational and time-management abilities

· Comfortable using social media platforms in a professional setting

· Experience creating social media content, including photos, short-form video and graphics

· Experience with Canva or similar design tools

· Proficiency with Microsoft 365, including Word, Outlook, Excel and Teams

· Comfortable learning new software and online tools

· Photography, video editing or content creation experience is considered an asset

· A valid driver’s licence is considered an asset

Why Join COG?

We’re proud to be a locally owned company that believes strong communities begin with strong teams. At COG, you’ll work alongside people who genuinely enjoy what they do, in an environment where your contribution is valued and every role plays a part in the success of the company. This position offers the opportunity to become an important part of how people experience COG — whether they’re walking through our front door, calling one of our companies or discovering one of our projects online. We’re looking for someone who wants to take ownership of the role, become a familiar and trusted presence in our office, and help us continue improving how we communicate and connect with the communities we serve.

What We Offer

· Competitive hourly compensation

· Health and dental benefits

· Company events and team celebrations

· A supportive and collaborative workplace.· Opportunities to develop new skills

· A modern office environment & the ability to customize your personal workspace

· Variety in your day — no two days are the same

· Stable, long-term employment with a growing local company

· The opportunity to become an integral part of a team that values professionalism, creativity, reliability and exceptional customer service

Pay: $19.00-$21.00 per hour

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Extended health care
Life insurance
On-site gym
On-site parking
Vision care

Experience:

Social Media: 1 year (required)
Office: 1 year (required)

Work Location: In person

Quick apply

Refine Your Search

administrative coordinator jobs in nova scotia

Reception & Social Coordinator

AI Operations Coordinator

Care Coordinator

Product & Administrative Coordinator

Admin - MLS listing coordinator

Administrative & Quoting Coordinator

Youth Journey Coordinator

Administrative Coordinator (Part Time)

Office & Marketing Coordinator

Contract Administration Coordinator (Document Control)

Office Coordinator

Administrative Coordinator

Scheduling Coordinator

Educational Coordinator

Patient Service Coordinator

Care Coordinator

Inclusion Coordinator

Office Coordinator (Full-time)

Adult Learning Coordinator

Front Desk Care Coordinator

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