Nova Scotia Office & accounting administrator Jobs – 18 Openings This Week

Receptionist / Accounts Payable Admin
Dependable Truck & Tank Ltd —Dartmouth, NS
- $23–$30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Financial Services Administrator
Canadian Armed Forces —Shearwater, NS
- $4,337–$6,413 a month
- Part-time
- No experience needed
- English
- Dental care
- Paid time off
Office and Loans Administrator
Coastal Business CBDC —Sydney, NS
- $48,000–$55,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
5d
Automotive Administrator
Coast Tire Inc. —Dartmouth, NS
- $20–$22 an hour
- Full-time
- Mechanic experience
- Sales
- Customer service
- Store discount
- Disability insurance
Quick apply
14d
Senior Analyst, Financial Reporting
Fiera Capital —Halifax, NS
- Full-time
- Hybrid work
- Microsoft Excel
- English
- Accounting
Accountant
Holloway Lodging Corporation —Halifax, NS
- $60,000–$64,000 a year
- Full-time
- Hospitality
- Finance
- Hotel
- Disability insurance
- Dental care
Quick apply
5d
Office Administrator/Bookkeeper
Venor —Truro, NS
- Full-time
- Schematics
- Mechanic experience
- Maintenance
Quick apply
Bookkeeper & Office Administrator
JMA Technology Solutions —Truro, NS
- $23–$28 an hour
- Full-time
- Remote
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Work from home
Quick apply
Office & Accounting Administrator
Dillon Consulting Limited —Halifax, NS
- Full-time
- Microsoft Word
- Microsoft Excel
- Accounting
- Employee assistance program
- Flexible schedule
Warehouse Administrator
Wesco —Halifax, NS
- $19.98–$23.98 an hour
- Immediate opening
- Sales
- Customer service
- Microsoft Office
- Dental care
- Tuition reimbursement
7d
Executive Assistant / Bookkeeper
Welcome Housing and Support Services —Dartmouth, NS
- $28–$30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Employee assistance program
Quick apply
19h
Senior Associate Director, Fund Administration (Senior Manager)
MUFG Investor Services —Halifax, NS
- Overtime
- Finance
- Bachelor's
- Accounting
Quick apply
Billing Administrator
NUVISTA Mental Health —New Minas, NS
- $38,000 a year
- Full-time
- Microsoft Office
- Presentation skills
- EMR systems
Quick apply
8h
Senior Software Application Specialist (FINTECH)
Shannex —Halifax, NS
- Full-time
- Computer Science
- Finance
- Accounting
- Dental care
- Employee assistance program
Quick apply
Supervisor, Court Administration & Judicial Support (Term)
Province of Nova Scotia —Digby, NS
- $6,494.56–$8,118.24 a month
- Overtime
- Bachelor's
- Accounting
- Leadership
- Disability insurance
- Dental care
4d
NOC (Tier 2) Analyst
MNP —Dartmouth, NS
- On call
- Azure
- Windows
- Analysis skills
5d

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Bilingual Accounting Administrator
Richmond Advisory Services —Markham, ON
\* Match vendor invoices to electronic work orders. \* Maintain accurate records and filing systems. \* Create client invoices based on processed vendor…
$50,000–$55,000 a year
Quick apply
Accounts Receivable & Billing Administrator English/French Bilingual
Richmond Advisory Services —Markham, ON
Review, sort, and prioritize a high volume of utility and vendor invoices to ensure timely processing and avoid late payment penalties.
$50,000–$55,000 a year
Quick apply

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Receptionist / Accounts Payable Admin

Dependable Truck & Tank Ltd
Dartmouth, NS

Quick apply

Job details

Full-time
$23–$30 an hour

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Accounts payable
Customer service
ERP systems
Accounting software
Post-secondary education
Filing
Microsoft Office
Administrative experience
High school diploma or GED
Accounting
Data entry
Front desk
Construction experience
Clerical experience
Business
Bookkeeping
Accounting
Communication skills
Time management

Full job description

Receptionist / Accounts Payable Administrator

Position Summary

We are seeking a professional and organized Receptionist / Accounts Payable Administrator to join our team. This position serves as the first point of contact for visitors, clients, and vendors while providing administrative support and assisting with accounts payable functions. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced office environment.

Key Responsibilities

Reception & Administrative Duties

Greet and assist visitors, clients, and vendors in a courteous and professional manner.
Answer, screen, and direct incoming phone calls and emails.
Manage incoming and outgoing mail, courier deliveries, and office correspondence.
Maintain reception and common office areas to ensure a professional appearance.
Schedule meetings, appointments, and conference room bookings.
Order and maintain office supplies and coordinate with vendors as required.
Assist with filing, document management, data entry, and other general administrative tasks.
Support management and staff with various office projects and administrative requests.

Accounts Payable Responsibilities

Receive, review, and process vendor invoices accurately and in a timely manner.
Match invoices to purchase orders and supporting documentation.
Prepare and process payment runs, including cheques, electronic transfers, and other payment methods.
Reconcile vendor statements and investigate discrepancies.
Communicate with vendors regarding invoices, payments, and account inquiries.
Maintain organized accounts payable records and files.
Assist with month-end closing activities and reporting.
Ensure compliance with company policies and accounting procedures.

Qualifications

High school diploma required; post-secondary education in Business Administration, Accounting, or a related field is an asset.
Minimum 2 years of experience in a receptionist, administrative assistant, or accounts payable role.
Experience with accounting software and Microsoft Office Suite (Word, Excel, Outlook).
Strong organizational and time-management skills.
Excellent verbal and written communication abilities.
High level of accuracy and attention to detail.
Ability to maintain confidentiality and handle sensitive information professionally.
Strong customer service orientation and interpersonal skills.
Ability to work independently and as part of a team.

Preferred Skills

Experience with ERP or accounting systems.
Knowledge of bookkeeping and basic accounting principles.
Experience in a professional office, construction, manufacturing, or service industry environment is an asset.

What We Offer

Competitive compensation package.
Comprehensive benefits program.
Supportive and collaborative work environment.
Opportunities for professional development and growth.

Job Type: Full-Time

Work Location: In-Office

Pay: $23.00-$30.00 per hour

Work Location: In person

Quick apply

Refine Your Search

office & accounting administrator jobs in nova scotia

Receptionist / Accounts Payable Admin

Financial Services Administrator

Office and Loans Administrator

Automotive Administrator

Senior Analyst, Financial Reporting

Accountant

Office Administrator/Bookkeeper

Bookkeeper & Office Administrator

Office & Accounting Administrator

Warehouse Administrator

Executive Assistant / Bookkeeper

Senior Associate Director, Fund Administration (Senior Manager)

Billing Administrator

Senior Software Application Specialist (FINTECH)

Supervisor, Court Administration & Judicial Support (Term)

NOC (Tier 2) Analyst

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