Nova Scotia Office supervisor Jobs – 15 Openings This Week

Office Manager
Port to Port Immigration Services Inc —Halifax, NS
- $65,000–$80,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Project management
- Profit sharing
- Dental care
Quick apply
7d
Office Manager
Dependable Truck & Tank Ltd —Dartmouth, NS
- $85,000–$120,000 a year
- Overtime
- ERP systems
- Microsoft Office
- Administrative experience
- Dental care
- Life insurance
Quick apply
14d
Supervisor, Middle Office
Citco —Halifax, NS
- Full-time
- Microsoft Excel
- Master's degree
- Analysis skills
Supervisor, Middle Office Solutions Treasury
Citco —Halifax, NS
- Full-time
- Microsoft Outlook
- Customer service
- English
1d
Branch Administration Lead
D&L Engineering Sales Limited —Halifax, NS
- Full-time
- Microsoft Office
- Administrative experience
- No university degree
- Disability insurance
- Dental care
Quick apply
Manager, Middle Office
Citco —Halifax, NS
- Overtime
- Master's degree
- Analysis skills
- Bachelor's
Office Manager - ModSpace
The Armour Group Limited —Halifax, NS
- Full-time
- Management
- Customer service
- Team management
- Dental care
- Employee assistance program
Quick apply
6d
Supervisor, Court Administration & Judicial Support (Term)
Province of Nova Scotia —Digby, NS
- $6,494.56–$8,118.24 a month
- Overtime
- Bachelor's
- Accounting
- Leadership
- Disability insurance
- Dental care
12d
Common Platform Lead - FRMS (Fire Record Management System) (Program Admin Officer 4)
Province of Nova Scotia —Dartmouth, NS
- $3,410.48–$4,005.58 a month
- Weekends as needed
- Computer Science
- CAD
- Master's degree
- Disability insurance
- Dental care
11d
Lead Front Desk Staff
YMCA of Greater Halifax/Dartmouth —Halifax, NS
- $16.50–$17.75 an hour
- Part-time
- CPR Certification
- Sales
- Customer service
7d
Infrastructure and Facilities Project Lead (Program Admin Officer 4)
Province of Nova Scotia —Halifax, NS
- $3,410.48–$4,005.58 a month
- Overtime
- Master's degree
- Project management
- Bachelor's
- Disability insurance
- Dental care
6d
Common Platform Lead - CAD (Program Admin Officer 4)
Province of Nova Scotia —Dartmouth, NS
- $3,410.48–$4,005.58 a month
- Weekends as needed
- Computer Science
- CAD
- Master's degree
- Disability insurance
- Dental care
11d
Manager, Fund Administration (Associate Director)
MUFG Investor Services —Halifax, NS
- Overtime
- Finance
- Bachelor's
- Accounting
Quick apply
Senior Associate Director, Fund Administration (Senior Manager)
MUFG Investor Services —Halifax, NS
- Overtime
- Finance
- Bachelor's
- Accounting
Quick apply
Post Office Manager
Compass Pharmacies Inc —Dartmouth, NS
- From $18 an hour
- 8 hour shift
- Bilingual
- Sales
- Customer service
- Store discount
Quick apply
6d

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1 Month+ Front Desk Dental Admin or Dental Office Manager
North Oshawa Dental Office —Oshawa, ON
Assist with administrative tasks such as filing, faxing, scanning, and managing correspondence. Manage multi-line phone systems to schedule appointments, answer…
$24–$30 an hour
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5d
Dental Office Manager
Confidential —East York, ON
Office will be expanding in 2027 with more administrative staff hired so you would by then be familiar and experienced with all aspects of the office and could…
$35–$45 an hour
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Office Manager

Port to Port Immigration Services Inc
Halifax, NS

Quick apply

Job details

Permanent | Full-time
$65,000–$80,000 a year
7 days ago

Qualifications

Microsoft Office
Administrative experience
Project management
Organizational skills
Office management
Microsoft Outlook Calendar
Communication skills

Full job description

THE COMPANY

Port to Port Immigration Services Inc. is a Halifax-based B2B immigration consulting firm specializing in Labour Market Impact Assessments (LMIAs), the Temporary Foreign Worker Program, employer-driven immigration solutions, international mobility, and other work permit pathways. We support approximately 70 employer-clients across the seafood, healthcare, hospitality, agriculture, and skilled trades sectors, helping them navigate complex regulatory processes to build and retain their workforce.

About the Role

We're looking for an organized, detail-oriented Office Manager to keep our day-to-day operations running smoothly. This role sits at the center of our office — managing client files, safeguarding sensitive personal and employer data, coordinating internal meetings, and administering staff scheduling. A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and arrive at their workplace on time, keeping our employer-clients' staffing needs on track. You'll work closely with our consultants and leadership team to make sure the firm's operations are efficient, compliant, and dependable.

## Key Responsibilities

**Candidate Mobilization & Process Management**

- Oversee internal project management of each case's timeline, from application submission through to the candidate's arrival at the employer's workplace.
- Track key milestones and dependencies across the immigration process, proactively identifying and resolving bottlenecks that could delay a candidate's start date.
- Coordinate between consultants, employer-clients, and candidates to confirm travel, documentation, and arrival logistics are aligned with the partner employer timelines.
- Maintain and continuously improve internal process management tools and workflows (trackers, checklists, status dashboards) to standardize and speed up case progression
- Provide regular status updates to leadership and employer-clients on candidate pipeline timing and any at-risk arrivals.

**File & Records Management**

- Create, organize, and maintain client and case files (physical and digital), ensuring consistent naming conventions and version control.
- Track document intake, completeness, and retention/disposal schedules in line with firm policy and regulatory requirements.
- Support consultants by retrieving, updating, and archiving case documentation as files move through the immigration process.

**Data & Privacy**
- Ensure day-to-day handling of client, applicant, and employer information complies with PIPEDA and applicable Nova Scotia privacy requirements.
- Maintain secure storage and access controls for sensitive personal and immigration records, both digital and paper-based.
- Monitor and log data access, sharing, and retention practices; flag potential privacy issues to leadership.
- Assist in maintaining and updating internal privacy policies and procedures as the firm grows.

**Meetings & Internal Coordination**
- Schedule, prepare agendas for, and coordinate logistics for weekly team meetings.
- Take and distribute meeting minutes, track action items, and follow up to ensure completion.
- Serve as a point of contact between consultants, leadership, and external partners for scheduling needs.

**Scheduling & Staff Administration**
- Manage the team calendar for vacations, flex work days, and statutory holidays.
- Track and reconcile time-off requests against firm policy and staffing needs, flagging conflicts proactively.
- Maintain an up-to-date master schedule accessible to staff and leadership.

**General Office Operations**
- Order and manage office supplies and equipment.
- Support onboarding logistics for new hires (workstation setup, file system access, etc.)
- Assist leadership with ad hoc administrative projects as needed

## Qualifications

- 2+ years of experience in an office management, administrative coordinator, or executive assistant role, ideally in a professional services, legal, or regulated environment.
- Demonstrated project management or process management skills, with the ability to track multiple timelines simultaneously and keep cases moving toward deadlines.
- Familiarity with privacy legislation (PIPEDA or similar) is a strong asset; willingness to learn required.
- Excellent organizational skills with high attention to detail, especially when handling confidential information.
- Strong written and verbal communication skills.
- Comfortable working with both digital file systems and traditional paper records
- Proficiency with common office software (Microsoft Office/Google Workspace, calendar and scheduling tools).
- Discretion and sound judgment when handling sensitive client and employee data.

## What We Offer

- The opportunity to be a core part of a growing immigration consulting firm with a diverse, national client base.
- A collaborative, close-knit team environment.
- Exposure to the operational side of a regulated professional practice.

- RRSP Retirement Savings Plan.

- Profit Sharing Bonus.

- Flex Work Schedules

- 2 Remote Work Weeks Per Year

- Extended Health and Dental Coverage

---

Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Work Location: In person

Quick apply

Refine Your Search

office supervisor jobs in nova scotia

Office Manager

Office Manager

Supervisor, Middle Office

Supervisor, Middle Office Solutions Treasury

Branch Administration Lead

Manager, Middle Office

Office Manager - ModSpace

Supervisor, Court Administration & Judicial Support (Term)

Common Platform Lead - FRMS (Fire Record Management System) (Program Admin Officer 4)

Lead Front Desk Staff

Infrastructure and Facilities Project Lead (Program Admin Officer 4)

Common Platform Lead - CAD (Program Admin Officer 4)

Manager, Fund Administration (Associate Director)

Senior Associate Director, Fund Administration (Senior Manager)

Post Office Manager

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