Oakville, On Administrative assistant – hr & operations Jobs – 12 Openings This Week

Office Manager/Executive Assistant
PuroClean Canada —Georgetown, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Designated paid holidays
- Dental care
Quick apply
Receptionist / Administrative Assistant
EarthFresh —Burlington, ON
- $50,000–$60,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
Quick apply
7d
Administrative Assistant – HR & Operations
Canadian Flatbeds LTD —Milton, ON
- $18–$25 an hour
- Contract
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
2d
Executive Administrative Assistant
Baxter —Mississauga, ON
- $89,600–$134,400 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
4d
Executive Assistant
IPEX Management Inc. —Oakville, ON
- $81,300–$101,600 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Human Resource Assistant-Blackwood NJ
Karcher North America Incorporated —Mississauga, ON
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Senior Administrative Assistant
Ipsen Biopharmaceuticals Canada Inc. —Mississauga, ON
- $57,000–$82,000 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Excel
Human Resources Administrator
CANARAY —Mississauga, ON
- From $21.50 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Employee assistance program
Quick apply
11d
Benefits Assistant
Bayshore HealthCare —Mississauga, ON
- $40,000–$45,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Medical Office Assistant
WELL Health Technologies Corp —Burlington, ON
- $19–$21 an hour
- Part-time
- Customer service
- High school diploma or GED
- EMR systems
Quick apply

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Account Sales Representative
Sentient HR Services Inc. —Markham, ON
This role is focused on generating new childcare centre partnerships, building strong local relationships, and promoting Sentient as the trusted staffing…
$60,000 a year
Quick apply
11d
Medical Office Assistant (MOA) (Full-Time/Casual)
Oshawa Clinic Group —Whitby, ON
Perform a variety of administrative duties such as billing assistance, inventory tracking, faxing, scanning, filing, and organizing reports and documentation.
$21.31–$23.50 an hour
Quick apply

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Office Manager/Executive Assistant

PuroClean Canada
Georgetown, ON

Quick apply

Job details

Permanent | Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Project management
IICRC Certification
Office management
Business
Leadership
Communication skills
Time management
Office experience

Full job description

Office Manager & Executive Assistant

Position Summary

The Office Manager & Executive Assistant plays a critical dual role in ensuring the smooth day-to-day operation of the office while providing high-level administrative support to senior leadership. This position requires a highly organized, proactive, and detail-oriented professional who can manage office operations, coordinate executive schedules, handle confidential information, and support organizational efficiency across departments.

The ideal candidate is resourceful, professional, adaptable, and capable of balancing administrative leadership with executive support responsibilities in a fast-paced environment.

Key Responsibilities

Office Management Responsibilities

Oversee daily office operations to ensure an organized, efficient, and professional work environment.
Manage office supplies, equipment, and service providers.
Coordinate office maintenance, facility needs, and workplace safety requirements.
Develop and maintain office procedures, systems, and administrative processes.
Support onboarding and offboarding activities for employees.
Organize team meetings, lunches, events, and internal functions.
Coordinate industry events and support event planning initiatives in collaboration with the Business Development team.
Book team and executive travel arrangements.
Gather, organize, and maintain network compliance documentation through proprietary software, including Insurance Certificates of Insurance (COIs), WSIB documentation, IICRC certifications, and related records.
Coordinate continuing education initiatives, including accreditation tracking, certificate generation, training registrations, and related documentation.
Establish and maintain consistent network communications, including drafting, formatting, and organizing internal communication structure and messaging standards.
Answer and direct incoming calls on the main office phone line during business hours.
Act as the primary point of contact for office-related inquiries and communications.
Support HR and finance administrative functions as required.
Assist with special projects and administrative initiatives as they arise.

Executive Assistant Responsibilities

Provide direct administrative support to executives and senior leadership.
Manage calendars, appointments, meetings, and travel arrangements.
Prepare correspondence, reports, presentations, and meeting materials.
Coordinate and prioritize executive communications and follow-ups.
Take meeting minutes and track action items when required.
Handle confidential and sensitive information with discretion and professionalism.
Assist with project coordination and executive initiatives.
Screen calls, emails, and requests while ensuring timely responses.
Support strategic planning activities and executive workflow management.

Qualifications & Skills

Education & Experience

Diploma or degree in Business Administration, Office Administration, or related field preferred.
3–5+ years of experience in office administration, executive assistance, or a similar role.
Experience supporting senior leadership or executives is strongly preferred.
Experience coordinating events, training programs, or continuing education initiatives is considered an asset.

Skills & Competencies

Exceptional organizational and time management skills.
Strong verbal and written communication abilities.
High level of professionalism and confidentiality.
Ability to multitask and prioritize effectively in a fast-paced environment.
Strong problem-solving and decision-making capabilities.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
Strong attention to detail and accuracy.
Ability to work independently and collaboratively.
Customer-service mindset with excellent interpersonal skills.
Strong coordination and project management abilities.

Key Attributes

Proactive and self-motivated
Reliable and trustworthy
Adaptable and flexible
Professional and polished
Strong sense of accountability
Calm under pressure

Reporting Structure

Reports directly to: CFO & COO

Compensation & Benefits

Competitive salary based on experience
Health and dental benefits
Paid vacation and holidays
Professional development opportunities
Supportive and collaborative work environment

Work Environment

Full-time position
Hybrid
Standard business hours with occasional flexibility required

Benefits:

Dental care
Extended health care
On-site parking
Paid time off

Experience:

Office management: 3 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative assistant – hr & operations jobs in oakville, on

Office Manager/Executive Assistant

Receptionist / Administrative Assistant

Administrative Assistant – HR & Operations

Executive Administrative Assistant

Executive Assistant

Human Resource Assistant-Blackwood NJ

Senior Administrative Assistant

Human Resources Administrator

Benefits Assistant

Medical Office Assistant

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