Oakville, On Assistant level 2/ reception Jobs – 11 Openings This Week

Administrative Assistant/Receptionist
Meridian Lightweight Technologies —Oakville, ON
- $40,000–$50,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
Pharmacy Assistant - ODB and Private Insurance Billing Specialist - Oakville
Randstad —Oakville, ON
- $23.00–$28.20 an hour
- Immediate opening
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Paid sick leave
Quick apply
3d
General Office Assistant (MSR)
Operating Engineers Benefits Administration Corporation (OEBAC) —Oakville, ON
- $51,449.99–$64,312.49 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
8d
Dental Sterilization Technician/Assistant/Floater
Dr. Seema Steffens Dentistry —Mississauga, ON
- Part-time
- Communication skills
Quick apply

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Funeral Director's Assistant, Funeral Services
Mount Pleasant Group —Richmond Hill, ON
Valid Ontario "G" driver's licence with a clean driving record. Post-secondary certificate, diploma, or higher in business, funeral services, or a related field…
$23.99 an hour
Quick apply
Administrative Assistant
Scarborough Centre for Health Communities —Scarborough, ON
Valid Ontario driver’s license considered an asset. The Scarborough Community Diabetes Program consists of a specialized interdisciplinary team with a focus on…
$20.71–$23.83 an hour
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Administrative Assistant/Receptionist

Meridian Lightweight Technologies -
Oakville, ON

Quick apply

Job details

Full-time
$40,000–$50,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
English
Microsoft Office
Administrative experience
Bachelor's
Front desk
Chinese
Business
Communication skills

Full job description

About the Role

The Administrative Assistant provides professional front desk, administrative, and coordination support within a multinational corporate environment.

This role serves as the first point of contact for visitors, employees, and external stakeholders, helping maintain a professional and welcoming office environment while supporting smooth day-to-day administrative operations. The position combines reception responsibilities with administrative support, meeting coordination, document handling, and cross-department communication.

This role is ideal for someone who is organized, proactive, service-oriented, and comfortable working in a fast-paced and multicultural environment.

Key Responsibilities

Front Desk & Reception Services

Serve as the first point of contact for visitors, phone calls, and general inquiries in a professional manner
Manage visitor registration, reception area maintenance, and access coordination
Provide hospitality support including guest reception, meeting room preparation, and refreshments
Maintain a professional and welcoming office environment at all times

Office Administration & Daily Operations

Support day-to-day office operations including office supplies, mail/courier handling, and basic facility coordination
Assist with travel arrangements, accommodation bookings, and transportation coordination
Coordinate meeting room scheduling and ensure proper setup for internal and external meetings
Support administrative logistics and office coordination activities as required

Meeting & Event Coordination

Assist in organizing meetings, executive visits, and corporate events
Prepare meeting materials, agendas, and logistics support
Provide on-site support during meetings and company events
Help ensure smooth execution of visits and events with a high level of professionalism

Document & Communication Support

Prepare, format, and maintain administrative documents, notices, and reports
Support internal communication and cross-department coordination
Maintain organized filing systems and confidential records
Assist with timely submission of administrative and operational reports

Internal Coordination & Support

Support communication and coordination between departments and overseas operations
Assist with follow-up of internal requests and administrative tasks
Help facilitate smooth information flow across teams and stakeholders

6S, Culture & Continuous Improvement

Support implementation of 6S standards within office and reception areas
Participate in employee engagement and corporate culture initiatives
Help maintain a clean, organized, and professional office environment
Support continuous improvement of administrative processes

Qualifications

Diploma or Bachelor’s degree in Business Administration, Office Administration, or related field preferred
2–4 years of administrative or front desk/reception experience, preferably within multinational or corporate environments
Strong communication skills in English; Chinese language skills are considered a strong asset due to regular coordination with overseas operations and stakeholders
Professional presentation and strong customer service mindset
Highly organized with the ability to multitask and prioritize effectively
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Strong attention to detail and sense of responsibility
Ability to handle confidential information with discretion
Valid Ontario G-Class driver’s license considered an asset

Ideal Candidate

We are looking for someone who is:

Professional, friendly, and service-oriented
Organized, proactive, and detail-focused
Confident in handling reception and administrative responsibilities
Comfortable working in a multicultural and fast-paced environment
Able to represent the organization with a positive and professional image
A quick learner with strong communication and coordination skills

Why Join

Opportunity to work in a multinational corporate environment
Exposure to both front desk and corporate administrative operations
Supportive and professional team culture
Opportunity to develop broad administrative and coordination skills across global operations

Pay: $40,000.00-$50,000.00 per year

Benefits:

Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
Paid time off
RRSP match
Vision care

Work Location: In person

Quick apply

Refine Your Search

assistant level 2/ reception jobs in oakville, on

Administrative Assistant/Receptionist

Pharmacy Assistant - ODB and Private Insurance Billing Specialist - Oakville

General Office Assistant (MSR)

Dental Sterilization Technician/Assistant/Floater

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