Oakville, On Front office specialist Jobs – 45 Openings This Week

Team Lead
Krest One Dental —Milton, ON
- $30–$35 an hour
- Overtime
- Customer service
- Microsoft Office
- Organizational skills
- Dental care
Quick apply
10d
Client Solutions Specialist
One Reimer Advantage —Milton, ON
- $23 an hour
- Full-time
- Customer service
- English
- Microsoft Office
- Profit sharing
- Wellness program
Quick apply
1d
Sales Team Lead
Match Retail —Mississauga, ON
- $24 an hour
- Sales
- Microsoft Office
- Supervising experience
3d
Angular Front End Developer - Oakville
Randstad —Oakville, ON
- Temporary
- Azure
- AWS
- JavaScript
Quick apply
2d
Front Desk Receptionist
smile design dental care —Oakville, ON
- $20–$28 an hour
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Dental care
Quick apply
Recruitment Specialist
GardaWorld Security Screening Inc. —Mississauga, ON
- $55,000–$75,000 a year
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Group Benefits Specialist
Maplesoft Group —Mississauga, ON
- $75,000–$85,000 a year
- Hybrid work
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Assistant Site Supervisor
Kenaidan Contracting Ltd —Oakville, ON
- $100,000–$130,000 a year
- Full-time
- Engineering
- Supervising experience
- Team management
- Paid time off
Quick apply
Customer Success Specialist
OSG Canada —Burlington, ON
- $28–$36 an hour
- Full-time
- Hybrid work
- Sales
- Customer service
- ERP systems
Quick apply
Customer Service Representative
Hana Bank Canada —Mississauga, ON
- Full-time
- Customer service
- English
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Treatment Coordinator
docbraces —Oakville, ON
- $20.50–$34.50 an hour
- Full-time
- Microsoft Office
- Front desk
- Computer skills
- Dental care
- Tuition reimbursement
Quick apply
Office/Purchasing Coordinator
Legrand Group —Mississauga, ON
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Paid time off
Quick apply
3d
New Business Development Specialist (Etobicoke, ON)
GroupHEALTH Benefit Solutions —Toronto, ON
- $47,000–$57,000 a year
- Hybrid work
- Sales
- Business development
- Communication skills
Quick apply
Leasing Specialist - Burlington
CLV Group —Burlington, ON
- $45,000–$48,000 a year
- Weekends as needed
- Remote
- English
- Accounting
- Business
Quick apply
Member Service Representative (Part-Time 15-20 hrs)
DUCA Financial Services Credit Union Ltd. —Burlington, ON
- $20.56–$25.70 an hour
- Part-time
- Sales
- High school diploma or GED
- Bachelor's
- Profit sharing
Quick apply
12d
Director, Point of Sale & Payments
Loblaw Companies Limited —Brampton, ON
- $128,000–$176,000 a year
- Full-time
- Project management
- APIs
- Budgeting
5d
Quality Assurance Inspector
GHD —Mississauga, ON
- $33–$49 an hour
- Overtime
- Hybrid work
- AutoCAD
- Microsoft Excel
- Engineering
Real Estate Agent
SoldMates Real Estate Group —Mississauga, ON
- $150,000 a year
- Full-time
- Bilingual
- Customer service
- Administrative experience
Quick apply
11d
Dental Office Administrator / Receptionist
GCDental —Brampton, ON
- $19–$22 an hour
- Full-time
- Bachelor's
- Organizational skills
- Epic
Quick apply
10d
Local Client Manager - Mississauga
Maersk —Mississauga, ON
- $85,000–$105,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Tuition reimbursement

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Team Lead

Krest One Dental
Milton, ON

Quick apply

Job details

Permanent | Full-time
$30–$35 an hour
10 days ago

Qualifications

Customer service
Certified Dental Assistant
Microsoft Office
Dentrix
Organizational skills
Dental office experience
Office management
Leadership
Communication skills

Full job description

Who We Are:

Krest One Dental is a Dental Management Corporation operating multiple clinics across Ontario, Canada. Each clinic delivers a full suite of dental services, including general dentistry, cosmetic treatments, implants, and emergency care. Our locations are equipped with modern technology and staffed by experienced professionals who prioritize patient experience, accessibility, and clinical excellence. We maintain strong brand standards and place a heavy focus on digital visibility and community engagement.

Team Leader will be responsible for supporting daily clinic operations, supervising staff, and ensuring excellent patient care and workflow efficiency. Works closely with management to maintain professionalism, team performance, and operational standards across clinic locations.

Key Duties:

Team Leadership & Staff Management

Supervise and support administrative and clinical team members
Provide guidance, coaching, and ongoing training to staff
Assist with staff scheduling, shift coverage, and workflow management
Monitor team performance and maintain workplace professionalism
Help resolve staff concerns and workplace conflicts professionally
Support leadership initiatives and operational growth across multiple locations
Foster accountability, collaboration, and a high-performance culture

Clinic Operations

Ensure smooth day-to-day clinic operations across assigned locations
Monitor appointment scheduling, production flow, and patient experience metrics
Maintain clinic policies, procedures, and compliance standards
Support inventory management and ordering of supplies
Coordinate with dentists, hygienists, specialists, and external partners
Assist in implementing operational systems and process improvements
Support clinic growth initiatives, efficiency goals, and KPI tracking

Patient Experience

Ensure excellent customer service and patient satisfaction
Address patient inquiries, complaints, and concerns professionally
Assist patients with treatment coordination and follow-ups
Maintain patient confidentiality according to privacy regulations
Ensure consistent patient experience standards across the organization
Support patient retention, recall systems, and communication strategies

Administrative Support

Assist with patient scheduling and follow-up logistics
Support insurance verification and basic billing assistance
Maintain patient records with accuracy and confidentiality
Help monitor office supplies and place orders as needed
Ensure clinic policies and procedures are followed
Liaise with dental assistants, hygienists, and providers to support workflow
Assist management with reporting, audits, and operational documentation

Team Coordination

Support onboarding and training of new front desk staff
Provide daily support and guidance to patients, visitors, and clinic staff
Ensure staff adhere to clinic standards, protocols, and patient care expectations
Promote a positive, collaborative, and patient-focused work environment
Encourage team engagement, accountability, and continuous improvement

Patient Care & Communication

Serve as a helpful point of contact for patient concerns, redirecting to management when needed
Ensure efficient patient flow throughout the clinic
Oversee appointment reminders, recalls, and follow-ups
Maintain high patient satisfaction through friendly, timely communication
Support reputation management and patient feedback initiatives

Compliance & Safety

Ensure compliance with infection prevention and control protocols
Support workplace health and safety standards
Maintain knowledge of dental office software and insurance procedures
Ensure adherence to privacy legislation, regulatory requirements, and DSO operational standards

Reporting & Documentation

Prepare and submit reports on office performance, including financial, patient flow, and staff efficiency.
Analyze patient satisfaction surveys and take appropriate action to improve service delivery.
Manage inventory reports and track the use of materials.

Required Qualifications:

Minimum of 1 year of experience as a Dental Office Manager within the healthcare industry.
Dental office experience is required, and knowledge of dental procedures and terminology is preferred.
Strong knowledge of dental insurance claims, billing, and coding.
Proficient in office software (e.g., Microsoft Office Suite) and dental practice management software (e.g., Akitu, Dentrix).
Strong leadership and organizational skills with the ability to manage multiple priorities.
Excellent communication skills, both written and verbal.
Ability to work independently and in a team environment.

Preferred Qualifications:

Certification in dental office management or related fields (e.g., CDA, Dental Office Administrator Certificate).
Experience of hiring and performance reviews.
Familiarity with local healthcare regulations and public health policies.

Physical Requirements:

Ability to sit, stand, or walk for extended periods.
Occasional lifting of office supplies or dental equipment (up to 20 lbs).

Working Conditions:

Occasional overtime may be required during peak periods or for special projects.
The position may require standing for long periods, occasional lifting, and the ability to work in a fast-paced, patient-focused environment.

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Equal Opportunity Employer:

We are an equal opportunity employer and encourage applications from all qualified individuals. We are committed to providing a diverse and inclusive workplace for all employees

This Vacancy is for an existing position in the organization

Pay: $30.00-$35.00 per hour

Application question(s):

Are you legally eligible to work in Canada?
How many years of experience do you have working in a dental set up?

Work Location: In person

Quick apply

Refine Your Search

front office specialist jobs in oakville, on

Team Lead

Client Solutions Specialist

Sales Team Lead

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Front Desk Receptionist

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Group Benefits Specialist

Assistant Site Supervisor

Customer Success Specialist

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Leasing Specialist - Burlington

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Local Client Manager - Mississauga

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