Oakville, On Paralegal or legal assistant family law Jobs – 6 Openings This Week

Family Law Clerk
Zubdah Ahmad Law —Mississauga, ON
- $65,000–$70,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick apply
Senior Family Law Clerk
Mahdi Leite Family Law LLP —Mississauga, ON
- From $70,000 a year
- Full-time
- Hybrid work
- Writing skills
- Microsoft Office
- In-person
Quick apply
Family Law - Law Clerk/Legal Assistant
Pace Law Firm —Etobicoke, ON
- $70,000–$80,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
14d
Family Law Clerk
Haber Lawyers —Burlington, ON

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Legal Assistant/Paralegal
TGA Group —North York, ON
Coordinate the filing, service and delivery of legal documents with courts, tribunals, external legal counsel and other parties.
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Law Clerk/Legal Assistant
Fleury Comery Sookhoo LLP —Scarborough, ON
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paralegal or legal assistant family law jobs near oakville, on

Family Law Clerk

Zubdah Ahmad Law
Mississauga, ON

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Job details

Permanent | Full-time
$65,000–$70,000 a year

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Microsoft Office
Administrative experience
Project management
Legal drafting
Accounting
QuickBooks
SharePoint
Clerical experience
Communication skills
Adobe Acrobat

Full job description

We are seeking a highly organized, detail-oriented and experienced Family Law Clerk to join our growing practice. The ideal candidate has strong knowledge of Ontario family law procedures, excellent administrative skills, and the ability to support counsel in managing files efficiently from intake to resolution. This role begins as part-time with the intention of transitioning to full-time based on performance and firm needs.

Key ResponsibilitiesCourt Filing & Case Management

The immediate responsibility is for the candidate to manage multiple files, so we are seeking someone that is highly organized - someone with Project Management knowledge would have an advantage.
The candidate will go through active files and seek to keep the status of each file up-to-date by querying the lawyers and maintaining the matter activity logs.
The candidate must also be able to file court documents through ONTARIO COURT WEBSITES, including:
CaseLines
Justice Services Online (JSO)
Family Submissions Online (FSO)
Portal uploads for motions, DROs, conferences, and endorsements
Prepare and organize court materials (Form 14, 14A, 17A/17C, 13, 13.1, 25, 6B, 6C, 35.1, etc.)
Track deadlines, case conference dates, motion dates, and limitation periods.
Assist in preparing and uploading draft orders, confirmations, and endorsements.

Document Preparation & Legal Support

Prepare Financial Statements (Form 13 / 13.1), including:
Gathering disclosure
Organizing bank records
Summarizing Section 7 expenses
Preparing net family property statements (NFP)
Draft correspondence, retainer agreements, certificates of service, affidavits, and undertakings.
Complete and update various family law forms using firm templates.

Technology, Software & Document Handling

Strong use of Microsoft Office applications (Word, Excel, Outlook, Teams, OneDrive, SharePoint).
Ability to edit and prepare PDF documents using Adobe Acrobat (combining, redacting, annotating, creating fillable forms).
Use e-signature tools (DocuSign, Adobe Sign, Sync.com signature folders) to send out and track signed documents.
Manage digital file systems and ensure proper naming conventions and version control.

Client & File Coordination

Communicate professionally with clients, opposing counsel, court staff, and third-party professionals.
Gather and organize disclosure from clients (financials, tax returns, appraisals, valuations, etc.).
Schedule client meetings, mediations, and court attendances.
Provide reminders to clients on outstanding tasks and disclosure.

Administrative Duties

Maintain organized file structures in SharePoint/OneDrive.
Assist with billing, docketing hours, and tracking retainer usage.
Prepare invoices and send trust requests, deposits, and receipts.
Open and close files in accordance with LSO requirements.
Conduct conflict checks and ensure compliance with privacy/confidentiality standards.

Qualifications & Skills

Minimum 3 years’ experience as a Family Law Clerk.
Familiarity with the Family Law Rules, court processes, deadlines, and Ontario forms.
Strong drafting skills and excellent written communication.
Exceptional attention to detail and ability to work under tight timelines.
Ability to work independently, prioritize tasks, and manage multiple files.
Professional, empathetic, and client-focused demeanor.
Experience with DivorceMate or willingness to learn is an asset.
Experience using QuickBooks or trust accounting processes is an asset but not required.

Pay: $65,000.00-$70,000.00 per year

Benefits:

Flexible schedule
On-site parking

Experience:

Family Law Clerk: 3 years (required)
DivorceMate: 1 year (required)

Location:

Mississauga, ON L4Z 1V9 (required)

Work Location: In person

Quick apply

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paralegal or legal assistant family law jobs in oakville, on

Family Law Clerk

Senior Family Law Clerk

Family Law - Law Clerk/Legal Assistant

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