oakville, on realtor assistant Jobs – 2 Openings This Week

Realtor Admin & Executive Assistant
ALFA ESTATE —Oakville, ON
- From $25 an hour
- Part-time
- Hybrid work
- Bilingual
- Customer service
- Administrative experience
- Profit sharing
- Work from home
Quick apply
10d

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Licensed Real Estate Executive Assistant
Re/Max Hallmark Ciancio Group —Markham, ON
Although not required, a valid Ontario real estate license is highly valued in this role, as it allows you to fully understand contracts, compliance…
Quick apply
5d
Real Estate Listings Coordinator
The Heaps Estrin Team —East York, ON
Manage relationships with all listings vendors (photography, videography, signage, floor plans, cleaning, home inspection, etc.), ensuring timely delivery,…
$60,000–$70,000 a year
Quick apply

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Realtor Admin & Executive Assistant

ALFA ESTATE
Oakville, ON

Quick apply

Job details

Permanent | Part-time | Full-time | Contract
From $25 an hour
10 days ago

Qualifications

Bilingual
Multilingual
Customer service
Filing
Administrative experience
Organizational skills
AI
Communication skills
Marketing

Full job description

Job Overview
We are seeking a highly organized and proactive Realtor Admin & Executive Assistant to support our real estate team. This role involves managing administrative tasks, coordinating client communications, and assisting with marketing efforts to ensure smooth daily operations and exceptional client service. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive individual who likes to take initiative. Bilingual and multilingual skills are highly valued to serve a diverse client base effectively.

Responsibilities

Manage and maintain property listings, schedules, and client appointments with precision
Assist in preparing marketing materials, including online listings, social media content scripting and promotional campaigns
Comfortable being on camera or recording videos for social media content
Coordinate communication between clients, agents, and vendors to facilitate smooth transactions
Confident with sales outreach & client communication
Handle administrative duties such as data entry, document preparation, and filing
Support negotiation processes by preparing offers and counteroffers under supervision
Provide exceptional customer service by addressing inquiries promptly, regular clients follow ups and outreach.
Maintain organized records of transactions, client interactions, and property details
Assist with realtor management tasks as needed.
Support team members with various administrative projects to enhance overall efficiency

Experience

A one year prior administrative experience in real estate is required
Strong organizational skills with the ability to multitask effectively in a fast-paced environment
CRM management, and organization optimizations AI tools.
Excellent communication skills—both verbal and written—are essential for interacting with clients and team members
Experience with AI marketing tools or social media platforms
Bilingual or multilingual abilities are highly desirable to serve diverse clients effectively
Proactiveness, problem solving, self reliance are essential skills.
Demonstrated customer service skills with a professional demeanor in all interactions

Pay: From $25.00 per hour

Benefits:

Company events
Profit sharing
Work from home

Ability to commute/relocate:

Oakville, ON: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

Do you have a car and valid drivers licences?
If you have an online portfolio please attach it below

Language:

other languages? (preferred)

Location:

Oakville, ON (preferred)

Willingness to travel:

75% (preferred)

Work Location: Hybrid remote in Oakville, ON

Quick apply

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Realtor Admin & Executive Assistant

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