Oakville On Clinic administrator Jobs – 38 Openings This Week

Imaging Administrative Lead
One Vascular —Oakville, ON
- $24–$28 an hour
- Full-time
- Microsoft Office
- Mentoring
- Data entry
- Dental care
- Paid time off
Quick apply
5d
Clinic Administrator
Inside HealthCare —Oakville, ON
- From $20 an hour
- Part-time
- Medical office experience
- Administrative experience
- Front desk
Quick apply
Medical Office Administrator
Bronte Vascular Ultrasound —Oakville, ON
- From $22 an hour
- Part-time
- Inventory management
- Customer service
- Medical office experience
Quick apply
4d
Medical Office Administrator
One Vascular —Oakville, ON
- $20–$23 an hour
- Full-time
- Inventory control
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
11d
Clinic Receptionist / Office Administrator - Part-time
Palermo Plus Physiotherapy and Wellness Centre —Oakville, ON
- $17.99–$18.00 an hour
- Part-time
- EMR systems
- Front desk
- In-person
Quick apply
3d
Dental Administrator
Krest One Dental —Mississauga, ON
- $20–$25 an hour
- Full-time
- Computer skills
- In-person
- Communication skills
- Dental care
Quick apply
14d
Dental Administrator (Concierge)
Passion Dental Group —Burlington, ON
- Weekends as needed
- EMR systems
5d
Clinic/Medical Administrator for Chiropractic and Physiotherapy Clinic
Intelligent Health Group —Mississauga, ON
- $19–$25 an hour
- Part-time
- Sales
- Medical office experience
- English
Quick apply
Full Time Medical Office Administrator
Pedorthics in Motion —Oakville, ON
- $18–$22 an hour
- Full-time
- Medical office experience
- Administrative experience
- Travel
- Dental care
- Paid time off
Quick apply
12d
Medical Support Administrator
Pancare Inc. —Mississauga, ON
- $22 an hour
- Part-time
- Medical office experience
- Travel
Quick apply
3d
Front Desk Administrator
Massage Addict Toronto Keele And Lawrenece —Mississauga, ON
- $18 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick apply
9d
Branch Administrator
National Bank of Canada —Oakville, ON
- Full-time
- Microsoft Word
- Microsoft Outlook
- Writing skills
- Wellness program
- Employee assistance program
Patient Coordinator - Creditview Creek Dental Care
123Dentist —Mississauga, ON
- $23–$25 an hour
- Part-time
- Administrative experience
Quick apply
7d
Medical Office Administrator
Palladium Walk-In Clinic —Burlington, ON
- $17.60–$25.00 an hour
- Part-time
- Inventory management
- Medical office experience
- Microsoft Office
- Flexible schedule
Quick apply
Medical Office Administrator
Afiya Spine and Pain Institute —Hamilton, ON
- From $20 an hour
- Day shift
- Front desk
- In-person
- Epic
Quick apply
3d
Dental Front Desk Administrator/Receptionist
MHMI —Oakville, ON
- Computer skills
- Marketing
- Dental care
Quick apply
Front Desk Administrator
Dental Edge —Burlington, ON
- $19.00–$26.84 an hour
- Part-time
- English
- Administrative experience
- In-person
- Dental care
Quick apply
Clinic Administrator Hamilton- Speech Therapy Clinic
Speech Specialists Canada Inc. —Hamilton, ON
- $18 an hour
- Part-time
- Administrative experience
- Bachelor's
- Psychology
Quick apply
Office Administrator/Receptionist
ACT PHYSIOTHERAPY AND HEALTH SERVICES —Milton, ON
- $18–$23 an hour
- Part-time
- Medical office experience
- Microsoft Office
- Administrative experience
Quick apply
Office Administrator
Focus Physiotherapy —Mississauga, ON
- Full-time
- Microsoft Office
- Administrative experience
- Analysis skills
Quick apply

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Imaging Administrative Lead

One Vascular -
Oakville, ON

Quick apply

Job details

Full-time
$24–$28 an hour
5 days ago

Qualifications

Electronic medical records
Customer appointment booking
Complaint handling
Patient service
Microsoft Office
Schedule management
Personal Health Information Protection Act (PHIPA) requirements
EMR/EHR
Client services
Mentoring
Customer service orientation
Data entry
Organizational skills
Office management
Managing patient records
Electronic medical record entry
Delegation
Team motivation
Accuro EMR
Team coordination

Full job description

Recruitment Scam Warning: We will never charge a fee to apply or participate in our hiring process. All recruitment communications will come only from our official clinic email address. Please do not engage with anyone claiming to represent our clinic through unofficial channels or requesting payment.

At One Vascular, we are committed to providing the highest standard of comprehensive vascular care to our communities, using the latest cutting-edge technology. With a focus on helping people achieve a better quality of life through premier vascular imaging, advanced techniques, and our network of state-of-the-art clinics, we strive to set the standard for vascular care in a setting that offers comfort, confidence, and patient satisfaction.

We are actively recruiting an organized, service-driven Imaging Lead for our Oakville, Ontario location. This role combines patient-facing responsibilities with leadership of the administrative team. The Clinic Lead ensures smooth day-to-day operations by delegating and monitoring tasks, directly supporting physicians and technologists, and overseeing administrative team functions across scheduling, coordination, and workflow management.

Diagnostic Imaging Laboratory Lead – Job Responsibilities

Leadership & Team Oversight

Provide day-to-day supervision of the administrative team, and laboratory team, ensuring all clinic tasks are completed accurately and efficiently.
Delegate responsibilities to Medical Office Administrators (MOAs) and monitor task completion.
Generate and approve admin staff schedules, timecards, and vacation requests in alignment with clinic needs.
Serve as the primary point of contact for the administration team, providing guidance, mentorship, and conflict resolution.

Clinic Operations & Coordination

Collaborate closely with physicians and other providers to coordinate clinic schedules.
Oversee patient scheduling to optimize provider time, procedure room utilization, and patient flow.
Ensure incoming referrals are triaged appropriately and outgoing referrals are tracked.
Maintain clinic readiness by overseeing inventory levels, equipment maintenance, and supply ordering.
Support compliance with organizational policies, confidentiality standards, and PHIPA requirements.

Patient & Physician Support

Provide high-level support to patients, addressing complex scheduling, procedure, and payment-related inquiries.
Ensure patient records, requisitions, and consent forms are complete and accurate.
Coordinate directly with physicians and technologists to resolve scheduling conflicts or urgent operational needs.
Promote patient satisfaction by ensuring a professional, compassionate, and efficient experience throughout their care.

Administrative Duties & Reporting

Oversee utilization of the EMR system, ensuring accurate data entry, requisition processing, and form generation.
Support reporting by providing operational data on patient volumes, procedure scheduling, and workflow efficiency.
Ensure staff compliance with clinic policies, administrative procedures, and quality standards.
Report regularly to the Director of Administration on clinic operations, staffing performance, and workflow challenges.
Escalate and collaborate with the Director of Administration in circumstances such as:
Staffing shortages, attendance concerns, or performance issues.
Requests for policy clarification or guidance on new procedures.
Escalated patient complaints or service recovery issues requiring leadership involvement.
Operational disruptions such as EMR issues, equipment failures, or supply chain problems.
Strategic planning around clinic efficiency, staffing models, or administrative training needs.

Qualifications & Skills

Minimum 2 years of experience in an imaging diagnostic lab setting.
Strong leadership, delegation, and organizational skills.
Exceptional communication and customer service abilities, with the confidence to support both patients and staff.
Proficiency with Microsoft Office 365; experience with Accuro or similar EMR systems preferred.
Solid understanding of PHIPA and the importance of patient confidentiality.

Who Are You?

A confident and approachable leader who motivates others through teamwork and accountability.
Proactive and resourceful, able to anticipate and resolve operational challenges.
Compassionate and patient-centered, with a strong belief in delivering exceptional service.
Dedicated to supporting both physicians and colleagues in a collaborative, respectful environment.

One Vascular is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. If you require accommodation during the recruitment process, please let us know.

Pay: $24.00-$28.00 per hour

Benefits:

Dental care
Life insurance
On-site parking
Paid time off

Experience:

Ultrasound Booking: 2 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

clinic administrator jobs in oakville on

Imaging Administrative Lead

Clinic Administrator

Medical Office Administrator

Medical Office Administrator

Clinic Receptionist / Office Administrator - Part-time

Dental Administrator

Dental Administrator (Concierge)

Clinic/Medical Administrator for Chiropractic and Physiotherapy Clinic

Full Time Medical Office Administrator

Medical Support Administrator

Front Desk Administrator

Branch Administrator

Patient Coordinator - Creditview Creek Dental Care

Medical Office Administrator

Medical Office Administrator

Dental Front Desk Administrator/Receptionist

Front Desk Administrator

Clinic Administrator Hamilton- Speech Therapy Clinic

Office Administrator/Receptionist

Office Administrator

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