Oakville On Support staff Jobs – 2346 Openings This Week

Office/Personal Assistant Commercial HVAC
Rise Mechanical LTD —Oakville, ON
- From $18 an hour
- Full-time
- Google Suite
- Customer service
- Research
- Dental care
- Vision care
Quick apply
Client Care Coordinator
First Light Home Care Canada —Oakville, ON
- $45,000–$50,000 a year
- 8 hour shift
- Google Suite
- Customer service
- Analysis skills
Quick apply
Imaging Assistant
Halton Healthcare —Oakville, ON
- $28.00–$34.98 an hour
- Part-time
- Microsoft Office
- High school diploma or GED
- Patient care
Quick apply
1d
Nail Technician – Luxury Spa | Hourly + Commission
Village Wellness Spa —Mississauga, ON
- $20–$22 an hour
- Part-time
- Customer service
- Sanitation
- English
- Store discount
- Profit sharing
Quick apply
dental reception- Maternity Leave
Confidential —Oakville, ON
- Full-time
- Administrative experience
- Data entry
- Organizational skills
- Dental care
Quick apply
Department Sales Manager, Performance
Team Town Sports —Mississauga, ON
- $45,000–$55,000 a year
- Full-time
- Inventory management
- Customer service
- Merchandising
- Dental care
- Vision care
Level II Dental Assistant (NDAEB Certified)
Mount Royal Dental —Burlington, ON
- $25–$32 an hour
- Full-time
- Organizational skills
- Pediatrics
- In-person
Quick apply
Hiring Safety Admin for Trucking Company
Can States Express —Milton, ON
- $19.89–$23.00 an hour
- Full-time
- Microsoft Outlook
- High school diploma or GED
- Data entry
Quick apply
Associate Director of Care
Primacare™ Living Solutions —Brampton, ON
- $75,000–$103,000 a year
- Full-time
- Management
- Analysis skills
- Mentoring
Quick apply
9d
Criminal Defence Lawyer
Patel Law Professional Corporation —Milton, ON
- $120,000–$150,000 a year
- Full-time
- Writing skills
- Research
- Organizational skills
Quick apply
Nurse Practitioner
CarePoint Health —Mississauga, ON
- $114,054.18–$134,181.00 a year
- Weekends as needed
- Nursing
- Computer literacy
- BLS Certification
- Dental care
- Paid time off
Quick apply
Aquatic Supervisor - Mississauga
Making Waves Swim School —Mississauga, ON
- $20–$22 an hour
- Part-time
- CPR Certification
- Sales
- Merchandising
Quick apply
Occupational Therapist
FunctionAbility Rehabilitation Services —Ontario
- $45–$70 an hour
- Full-time
- Master's degree
- Bachelor's
- Patient care
- Wellness program
- Disability insurance
Quick apply
Operations Manager
Waterdown Optometric Clinic —Waterdown, ON
- $28–$35 an hour
- Full-time
- Inventory management
- Medical office experience
- Microsoft Office
- Store discount
- Dental care
Quick apply
Elementary School Teacher (Relocation- Eligible for up to 30k Student Loan Forgiveness)
Fort Vermilion School Division —Ontario
- $71,461–$115,716 a year
- Full-time
- English
- Experience working with children
- Bachelor's
- Disability insurance
- Relocation assistance
Manager, CPA - Public Accounting (Hybrid)
Henderson Partners LLP —Oakville, ON
- $100,000–$130,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Bachelor's
- Continuous improvement
Quick apply
Nurse Practitioner - Rapid Access Addiction Medicine, Moosonee, ON
Weeneebayko Area Health Authority —Ontario
- $81.84–$85.07 an hour
- Full-time
- Nursing
- BLS Certification
- Travel
- Dental care
- Employee assistance program
Quick apply
Daytime Aquatic Supervisor
Making Waves Swim School —Milton, ON
- $20–$22 an hour
- Part-time
- CPR Certification
- Sales
- Merchandising
Quick apply
Occupational Therapist
SE Health —Burlington, ON
- $66–$76 an hour
- Part-time
- Hybrid work
- Patient care
- Computer skills
- Communication skills
Occupational Therapist – Integrated Hospital to Home Care Program
Spectrum Health Care —Mississauga, ON
- $52.50–$65.00 an hour
- Full-time
- Acute care experience
- In-person
- Geriatrics
Quick apply

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support staff jobs near oakville on

Office/Personal Assistant Commercial HVAC

Rise Mechanical LTD
Oakville, ON

Quick apply

Job details

Full-time
From $18 an hour

Qualifications

Google Suite
Customer communication
Document preparation
Supplier management experience
Customer service
Customer appointment booking
Client inquiry handling
Administrative support experience
Filing
Administrative and business operations experience
Research
Microsoft Office
Administrative experience
Schedule management
Customer service orientation
QuickBooks
Data entry
Customer support
Executive support experience
Data collection
Work order management
Bookkeeping
Dispatch experience
Communication skills
Team coordination
Time management
Office experience

Full job description

Rise Mechanical Ltd. is a growing commercial HVAC service company providing installation, maintenance, and repair services for commercial and institutional clients across Ontario. Our work supports critical facilities including hospitals, telecom infrastructure, modular sites, and commercial buildings where reliability and responsiveness are essential.

We are building a professional, accountable, and high-performing team to support our growth. As our operations expand, we are seeking an Office Assistant / Personal Assistant to support day-to-day operations, coordination, administration, and leadership.

The Office Assistant / Personal Assistant will work closely with the CEO and management team to help keep daily operations organized and ensure that administrative, scheduling, documentation, and follow-up tasks are completed efficiently. The successful candidate will be highly organized, dependable, proactive, and comfortable managing multiple priorities in a fast-paced service environment.

Administrative Support

Manage incoming calls, emails, and service requests
Maintain organized digital records and documentation
Prepare and update internal reports and tracking sheets
Support general office administration tasks
Organize and maintain company files and records
Assist with preparing documents, correspondence, and internal communications
Monitor and follow up on outstanding administrative items

Personal Assistant / Executive Support

Provide day-to-day administrative support to the CEO and management team
Manage and organize calendars, meetings, appointments, and reminders
Assist with coordinating meetings and preparing required information or documents
Maintain task lists and follow up on outstanding items
Assist with personal and business-related scheduling and coordination as required
Help prioritize and organize daily activities for leadership
Conduct research and gather information when requested
Prepare emails, documents, reports, and other correspondence on behalf of management
Maintain confidentiality when handling sensitive business information
Follow up with employees, customers, vendors, and other parties on behalf of management
Assist leadership with various administrative and operational projects

Dispatch and Scheduling Support

Assist with scheduling service calls and technician assignments
Update job status and track progress in Housecall Pro or Jobber
Coordinate with technicians and customers regarding timing and site access
Follow up with technicians regarding job completion, documentation, and outstanding information
Help ensure the next day's schedule is organized and confirmed
Assist with rescheduling and responding to schedule changes

Invoicing and Billing Support

Assist with preparing invoices and job documentation
Ensure required job details are complete before billing
Support the next-day invoicing process
Follow up on missing job information, photos, timesheets, POs, and technician reports
Assist with maintaining accurate billing records
Communicate with customers regarding required billing information when needed

Customer Communication

Confirm appointments with customers
Provide updates on job status
Respond to customer inquiries professionally and promptly
Maintain professional communication with customers, technicians, vendors, and internal staff
Escalate issues to management when required

Data Entry and Systems Management

Enter and maintain accurate job data in company systems
Upload documentation, photos, service reports, and other job information
Support reporting and tracking across jobs and accounts
Maintain accurate customer and vendor information
Assist with keeping company systems and records up to date
Learn and effectively use company software and technology platforms

General Operational Support

Assist with procurement coordination and vendor communication
Support tracking of tools, equipment, and materials
Assist with supplier follow-ups and order tracking
Help coordinate company vehicles, equipment, and other operational requirements
Assist leadership with ad hoc operational tasks and projects
Identify administrative or operational issues and proactively help find solutions

Qualifications

2–5 years of experience in an administrative, office support, executive assistant, personal assistant, or similar role
Experience in a service-based or trades environment preferred
Strong organizational and time management skills
Strong attention to detail and accuracy
Proficiency with Microsoft Office or Google Workspace
Comfortable learning and using service software platforms
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines
Experience with scheduling, dispatch coordination, or office administration preferred

Preferred Experience

Experience working in HVAC, construction, or field service environments
Experience with scheduling or dispatch coordination
Familiarity with invoicing or bookkeeping support
Experience with systems such as Housecall Pro, Jobber, QuickBooks, or similar platforms
Previous experience supporting an owner, CEO, manager, or executive is an asset
Experience coordinating vendors, employees, customers, or contractors is an asset

Personal Attributes

Reliable and accountable
Highly organized and detail-oriented
Strong communication and customer service skills
Professional and mature approach
Able to manage multiple priorities without constant supervision
Proactive and solution-oriented
Strong follow-up skills
Comfortable working in a fast-paced and rapidly changing environment
Able to work independently while also supporting a team
Trustworthy and capable of handling confidential information
Willing to take ownership of tasks and see them through to completion

Candidates must be legally eligible to work in Canada.

Interested candidates are invited to submit their resume to [email protected]

Additional information about our company can be found at www.risemechanicalltd.com

Rise Mechanical Ltd.
Commercial HVAC Done Right.

Pay: From $18.00 per hour

Expected hours: 35.0 – 50.0 per week

Benefits:

Dental care
Extended health care
Vision care

Work Location: In person

Quick apply

Refine Your Search

support staff jobs in oakville on

Office/Personal Assistant Commercial HVAC

Client Care Coordinator

Imaging Assistant

Nail Technician – Luxury Spa | Hourly + Commission

dental reception- Maternity Leave

Department Sales Manager, Performance

Level II Dental Assistant (NDAEB Certified)

Hiring Safety Admin for Trucking Company

Associate Director of Care

Criminal Defence Lawyer

Nurse Practitioner

Aquatic Supervisor - Mississauga

Occupational Therapist

Operations Manager

Elementary School Teacher (Relocation- Eligible for up to 30k Student Loan Forgiveness)

Manager, CPA - Public Accounting (Hybrid)

Nurse Practitioner - Rapid Access Addiction Medicine, Moosonee, ON

Daytime Aquatic Supervisor

Occupational Therapist

Occupational Therapist – Integrated Hospital to Home Care Program

I want to receive the latest job alerts for support staff in oakville on

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