okotoks ab executive assistant Jobs – 6 Openings This Week

Executive Assistant
Wood Automotive Group —Calgary, AB
- Full-time
- Customer service
- Microsoft Office
- Hotel
- Employee assistance program
Quick apply
Executive Assistant
Rachel Mah Poy Insurance & Financial Services —Calgary, AB
- Administrative experience
- Project management
- In-person
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Executive Assistant
Lammle's Western Wear Ltd —Calgary, AB
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
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Administrative/Executive Assistant (Accounting Firm)
R. J. Barrett & Co. Professional Corporation —Calgary, AB
- From $22 an hour
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
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Executive Assistant

Wood Automotive Group
Calgary, AB

Quick apply

Job details

Full-time

Qualifications

Customer service
Microsoft Office
Administrative experience
Organizational skills
Leadership
Communication skills
Driving Licence
Time management

Full job description

The Wood Automotive Group is looking for an Executive Assistant to join our Head Office team!

The Executive Assistant will provide high-level administrative and strategic support, ensuring seamless day-to-day operations. This role requires exceptional organizational skills, sound judgment, and the ability to anticipate needs in a dynamic environment.

This candidate must have strong communication skills, with the ability to prioritize effectively and adapt while managing multiple tasks. Exceptional organizational abilities and advanced proficiency in the Microsoft Office Suite are also required.

Key Responsibilities

Manage complex calendars, scheduling meetings and prioritizing competing demands
Coordinate internal and external communications with professionalism and discretion
Prepare presentations, reports, and briefing materials
Assist executive team members with reports, travel arrangements, scheduling, and other administrative tasks
Organize travel arrangements (book domestic and international flights, hotels, and transportation as needed), itineraries, and expense reporting
Support meetings, including agenda preparation, note-taking, and follow-ups
Act as a liaison between leadership and internal/external stakeholders
Handle confidential and sensitive information with a high degree of discretion
Coordinate meetings, including arranging catering, booking rooms, and ensuring all required audiovisual equipment is set up and functional.
Plan and coordinate company social events, including organizing logistics, managing vendors and coordinating venues
Assist with special projects and operational initiatives as needed

Qualifications

3–7+ years of experience in an Executive Assistant or senior administrative role
Previous experience supporting a CEO or in a similar high-level executive support role
Strong organizational and time-management skills with attention to detail
Excellent written and verbal communication skills
High level of professionalism and confidentiality
Proficiency in Microsoft Office and/or Google Workspace
Ability to multitask and adapt in a fast-paced environment
Proactive, resourceful, and solution-oriented mindset

Preferred Qualifications

Experience supporting senior executives or leadership teams

Requirements:

Valid AB driver’s license and a clean driver’s abstract
Strong background in Microsoft Office Suite

The Wood team believes that its people are its greatest asset. We provide our employees with competitive salaries and careers that grow with them. As a group with 8 dealerships, a collision repair centre and an online pre-owned sales lot, we believe our success and growth is built on the drive and dedication of our people.

Some of the rewards of joining our team:

Exceptional benefits package
Pension Plan with employer contributions – free money!
Employee Assistance Program including, Financial Advisory Services, Nutritional Counselling, Legal Advisory Services, Counselling Services, fitness program, and more!
Corporate rates at YMCA and Goodlife Fitness
Group social events and company perks.

Our unique culture:

Are you the kind of person who wants to make a difference in their community, and build a solid career with a growing organization? Consider joining Wood Automotive Group. For over 40 years, we have worked hard providing unparalleled customer service, competitive pricing and quality products. Committed to education and community, we are proud sponsors of many organizations such as: the SAIT Automotive Business Administration program, KidSport, the PREP program, The Salvation Army, the SSUBI ("Hope") Foundation and the Rogers Charity Classic.

We thank all candidates for their interest. Only those selected for interviews will be contacted.

#IND

Work Location: In person

Quick apply

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