Ontario Entry level document controller Jobs – 30 Openings This Week

Senior Dealership Administrator / Dealership Controller
KAR Auto Sales —Mississauga, ON
- $45,000–$69,000 a year
- Part-time
- CRM software
- Accounting
- Organizational skills
Quick apply
10d
Controller - 6-8 Month Contract
Vaco LLC —Mississauga, ON
- $65–$70 an hour
- Contract
- Finance
- Bachelor's
- Team management
- Dental care
- Vision care
Quick apply
1d
Administrative Assistant (Entry Level)
Evertz Microsystems Limited —Burlington, ON
- $40,000–$45,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Data entry
- Employee assistance program
Quick apply
8d
Site Administrator - Expression of Interest
ClearWater —Sarnia, ON
- Full-time
- Microsoft Office
- High school diploma or GED
- Analysis skills
13d
Junior Bookkeeper
Windsor Heart Institute —Windsor, ON
- $22 an hour
- Part-time
- Inventory management
- Medical office experience
- Data entry
- Flexible schedule
Quick apply
1h
Office Assistant
Power King Exhaust Cleaning —Newmarket, ON
- $20–$24 an hour
- Full-time
- Heavy lifting
- English
- Windows
- Dental care
- Vision care
Quick apply
Assistant Controller
Magna International —Newmarket, ON
- $100,000–$120,000 a year
- Overtime
- Master's degree
- Supervising experience
- Continuous improvement
- Profit sharing
- Dental care
Quick apply
Plant Controller
Mother Parkers Tea & Coffee —Ajax, ON
- $115,000–$125,000 a year
- Full-time
- Presentation skills
- Bachelor's
- Organizational skills
- Tuition reimbursement
Quick apply
Accounting System Implementation Consultant
Catapult —Toronto, ON
- Microsoft Powerpoint
- Microsoft Word
- ERP systems
Controller
Arcelormittal Tailored Blanks Americas L —Woodstock, ON
- $130,000 a year
- Overtime
- Hybrid work
- Finance
- Bachelor's
- Continuous improvement
Controller
Art's Auto Electric —St. Jacobs, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Marketing
Signal Technician
North Bay City —North Bay, ON
- $39.30 an hour
- Full-time
- Master's degree
- First Aid Certification
- Construction experience
- Disability insurance
- Dental care
Cloud Bookkeeping Manager
SRJ Chartered Accountants —Toronto, ON
- $65,000–$85,000 a year
- Full-time
- Google Suite
- Microsoft Excel
- Team management
- COVID-19 protective measures
Shipper/Receiver
Pan-Oston. Ltd. —Peterborough, ON
- $22.35–$24.95 an hour
- Full-time
- Heavy lifting
- Inventory management
- Forklift
- Disability insurance
- Vision care
Quick apply
7d
Jr. Accountant & AP
Desco Plumbing and Heating —Mississauga, ON
- From $55,000 a year
- Full-time
- ERP systems
- Finance
- In-person
Quick apply
Corporate Accountant
InnVest Hotels Management Ltd —Toronto, ON
- Overtime
- Hybrid work
- Microsoft Excel
- Customer service
- Hotel
- Dental care
- Tuition reimbursement
Quick apply
Accounting Systems Controller – Contract
Impressions Group Ottawa —Kanata, ON
- From $25 an hour
- Contract
- Inventory management
- Accounting
- QuickBooks
Quick apply
9d
Cost Accountant
Arcelormittal Tailored Blanks Americas L —Ingersoll, ON
- $75,100.00–$116,266.67 a year
- Finance
- Bachelor's
- Accounting
Accounting Specialist
New United Goderich Inc. —London, ON
- $20–$23 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Bachelor's
- Dental care
- Paid time off
Quick apply
7d
Financial Analyst
Alleguard —Toronto, ON
- ERP systems
- Finance
- Master's degree
Quick apply
5d

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Senior Dealership Administrator / Dealership Controller

KAR Auto Sales
Mississauga, ON

Quick apply

Job details

Part-time | Full-time
$45,000–$69,000 a year
10 days ago

Qualifications

CRM software
Dealer management system (DMS) software
Finance
Case file maintenance
Administrative support experience
Filing
Process improvement
Administrative and business operations experience
Records retention
Accounting
Organizational skills
Computer skills
Finance and accounting experience
Document management
OMVIC
Communication skills
Dealership experience
Business process improvement
Account reconciliation

Full job description

Senior Dealership Administrator / Dealership Controller

KAR Auto Sales – Mississauga, ON
Full-Time or Part Time | In-Person

About the Role

KAR Auto Sales is looking for an experienced Senior Dealership Administrator / Dealership Controller to help bring structure, accuracy and strong administrative controls to our growing used vehicle dealership.

This is an important position within our dealership.

As we continue to grow, we are looking for someone with previous automotive dealership experience who understands that a well-run dealership requires more than selling vehicles. Deal files need to be complete, transactions need to be processed accurately, documentation needs to be organized, deadlines need to be followed and dealership processes need to remain compliant with applicable Ontario requirements.

This is not an entry-level dealership administration position.

We are looking for someone who understands dealership operations and can take ownership of the administrative side of the business while working closely with management, sales and the business office.

Key Responsibilities

Responsibilities will include:

Reviewing vehicle deal files for accuracy and completeness
Ensuring required documentation is properly completed and maintained
Maintaining organized and audit-ready deal files
Processing vehicle sales documentation
Managing vehicle licensing and registration documentation
Monitoring outstanding documents and incomplete deal files
Ensuring required signatures, disclosures and supporting documents are present
Maintaining accurate vehicle and customer records
Tracking vehicle purchases, sales and inventory documentation
Processing and reconciling vehicle transactions
Managing lien payout and related documentation where applicable
Tracking funding and outstanding receivables related to vehicle transactions
Working with the business office to ensure funded deals are completed and documented correctly
Coordinating with management regarding outstanding administrative issues
Maintaining dealership records and documentation
Assisting with month-end processes and reporting
Supporting accounting and reconciliation processes
Identifying administrative errors or missing documentation before they become larger problems
Developing and maintaining administrative checklists and controls
Helping management improve dealership processes and accountability
Supporting the dealership during audits, reviews or information requests
Maintaining confidentiality of customer and dealership information

Compliance & Deal File Controls

A major responsibility of this position will be helping ensure that dealership processes and documentation remain consistent with applicable Ontario motor vehicle dealer requirements.

The successful candidate should have experience with, or a strong working understanding of:

OMVIC requirements
MVDA requirements and dealership documentation
Bills of Sale
Required disclosures
Vehicle advertising and documentation requirements
Deal-file completeness
Customer signatures and acknowledgements
Licensing and registration documentation
Trade-in documentation
Lien documentation
Finance and warranty documentation
Record retention
Dealership administrative controls

The role will work closely with management to identify missing documentation, process issues or potential compliance concerns and ensure they are addressed promptly.

What We're Looking For

We are specifically looking for someone with previous automotive dealership administrative, accounting or controller experience.

The ideal candidate is someone who can walk into a dealership environment and understand how a vehicle transaction should move from:

Vehicle Acquisition → Inventory → Sale → Finance → Delivery → Funding → Accounting → Completed Deal File

You should be comfortable identifying when something is missing, following up with the appropriate employee and ensuring it gets completed.

The Right Person

You are:

Extremely organized
Detail-oriented
Comfortable holding others accountable for required documentation
Experienced with automotive dealership processes
Able to work independently
Comfortable working directly with dealership management
Strong with numbers and reconciliation
Able to identify inconsistencies and investigate them
Process-driven
Comfortable creating structure where processes need improvement
Able to manage multiple deadlines and priorities
Professional when dealing with customers, lenders, vendors and regulatory organizations
Someone who takes ownership rather than waiting to be told what needs to be done

Experience

Required:

Previous automotive dealership administrative, accounting or controller experience
Strong understanding of automotive deal files and documentation
Strong computer and organizational skills
Experience working with dealership systems or DMS/CRM platforms
Strong written and verbal communication skills

Preferred:

3+ years of dealership administration or accounting experience
Previous experience as a Senior Deal Clerk, Dealership Administrator, Assistant Controller or Dealership Controller
Experience working within an Ontario automotive dealership
Strong familiarity with OMVIC/MVDA requirements
Experience with used vehicle dealership operations
Experience with dealership month-end and reconciliations

What Success Looks Like

Success in this role means:

Deal files are complete and organized
Required documentation is not being missed
Outstanding items are identified quickly
Funding and transaction paperwork is tracked
Administrative deadlines are met
Management has accurate information
Processes are documented and consistently followed
Problems are identified before they become expensive problems
The dealership is prepared for audits and regulatory reviews
The administrative side of the dealership can support continued growth

Why KAR Auto Sales?

KAR Auto Sales is continuing to grow and professionalize its operation.

We are looking for an experienced dealership professional who can help us build the administrative structure and controls required for the next stage of that growth.

This position will have direct access to dealership management and the opportunity to have a meaningful impact on how the business operates.

For the right person, there is significant opportunity to grow alongside the dealership as the operation expands.

Full-time or Part Time, in-person position in Mississauga, Ontario.

If you have strong dealership administrative or controller experience and take pride in running an organized, accurate and compliant dealership office, we'd like to hear from you.

Pay: $45,000.00-$69,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

entry level document controller jobs in ontario

Senior Dealership Administrator / Dealership Controller

Controller - 6-8 Month Contract

Administrative Assistant (Entry Level)

Site Administrator - Expression of Interest

Junior Bookkeeper

Office Assistant

Assistant Controller

Plant Controller

Accounting System Implementation Consultant

Controller

Controller

Signal Technician

Cloud Bookkeeping Manager

Shipper/Receiver

Jr. Accountant & AP

Corporate Accountant

Accounting Systems Controller – Contract

Cost Accountant

Accounting Specialist

Financial Analyst

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